Staff Accountant & Project Support Specialist

MidAmerica Roofing, Inc.; Romeoville (IL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

SIMPLE IRA with 3% match

Notary service (Illinois)

Job summary

MidAmerica Roofing, Inc. is seeking a Senior Bookkeeper / Project Accountant to join a small accounting team in Romeoville, IL.

You will own day-to-day transactional and project accounting tasks, including AP/AR, weekly payroll, job setup, and WIP discussions with Project Managers. You will bring 4+ years of accounting experience, strong QuickBooks skills, and clear communication to support ownership, payroll, and project administration.

Qualifications

• 4+ years of accounting experience, including high-volume AP/AR and payroll processing.
• Hands-on QuickBooks experience (Desktop or Online).

Responsibilities

• Maintain AP/AR inboxes and ensure accurate posting.
• Enter day-to-day transactions in QuickBooks Online with focus on job costing.
• Run weekly payroll in Paychex (Controller backup).
• Set up new production jobs in CRM (Terial) and keep records consistent.
• Obtain and track project paperwork: insurance, permits, billing instructions, warranties.
• Attend Project Manager meetings to discuss WIP and pipeline.
• Support HR tasks: SIMPLE IRA records, healthcare enrollment, onboarding.
• Partner with Controller on major projects.
• Provide ad hoc reports to Owner, PMs, and service dept.

Skills

High-volume AP/AR

Payroll processing

Attention to detail

Clear communication

Accounting degree or certificate

Education

Accounting degree or certificate

Tools

QuickBooks Desktop

QuickBooks Online

Job description

We're a commercial roofing company located in Romeoville, IL looking for a Senior Bookkeeper / Project Accountant to join our small accounting team and work alongside our Controller. You'll own the day-to-day transactional and project accounting work, from AP and AR to weekly job-costing payroll and project administration and job setup. This is a true teammate role with real ownership, and a strong fit for someone who wants to grow in construction accounting.

What You'll Do

• Maintain and manage the accounts payable and accounts receivable inboxes
• Enter day-to-day transactions in QuickBooks Online with a focus on accurate job costing
• Run weekly payroll in Paychex (the Controller serves as backup)
• Set up new production jobs in our CRM (Terial) from origin and keep job records consistent across all jobs
• Obtain and track project paperwork, including insurance certificates, permits, billing instructions, and warranties
• Sit in on Project Manager meetings to discuss WIP and the pipeline
• Support HR tasks: maintain SIMPLE IRA records, assist with healthcare plan enrollment, and help onboard new employees
• Partner with the Controller on major projects
• Support the Owner, the PMs, and the service department with ad hoc tasks and reports

What You'll Bring

• 4+ years of accounting experience preferred, including high-volume AP/AR, and payroll processing
• Hands-on QuickBooks experience (Desktop or Online)
• Attention to detail and the ability to manage multiple deadlines
• Clear and effective communication, both written and verbal
• Degree or certificate in accounting, bookkeeping, or equivalent experience

Nice to Have

• Illinois Notary (company will pay for this if you don't already have this)
• Construction or industry-adjacent experience (roofing is a plus)
• Familiarity with AIA billing and retainage
• Comfort using AI tools to streamline accounting tasks
• Fluent in Spanish
• Base Salary: $65,000-$80,000, depending on experience
• SIMPLE IRA retirement plan with 3% match

Why Join Us

• Small team with real ownership and visibility across accounting, projects, and operations
• A culture of trust and autonomy
• Hands-on exposure to the full project accounting cycle in commercial construction
• Opportunity for growth as the department expands