Staff Accountant/Human Resources Coordinator

Mabbett & Associates, Inc.; Stoneham (MA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with company match

Profit sharing retirement plan

Performance and year-end bonuses

Job summary

Mabbett & Associates, Inc., located in Stoneham, MA, is seeking a full-time Staff Accountant/Human Resources Coordinator. This dual role will involve day-to-day finance and HR operations, with responsibilities including preparing invoices, processing payroll, and coordinating recruitment activities.

The ideal candidate holds a Bachelor’s degree in accounting and has at least 4 years of progressive experience in finance and HR. Mabbett offers a competitive salary ranging from $60,000 to $70,000 per year, alongside a comprehensive benefits package.

Qualifications

• 4 years of experience in finance and HR functions in a professional services environment.
• Experience in the A/E/C industry is a plus.
• Ability to balance competing priorities and manage workflows efficiently.

Responsibilities

• Prepare client invoices and process payroll bi-weekly.
• Coordinate recruitment activities and manage HR records.
• Facilitate cash management activities and assist with financial projects.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Team player

Education

Bachelor's degree in accounting or related field

Tools

Deltek Vantagepoint

Paylocity

Job description

Description

Mabbett & Associates, Inc. (Mabbett®), an award-winning and industry-leading environmental, health and safety (EH&S) consulting and engineering firm, is seeking a full-time Staff Accountant/Human Resources Coordinator to support daily Finance and Human Resource operations. This dual role position is ideal for a detail-oriented professional who enjoys a variety of responsibilities and tasks. This will be a growth opportunity with the potential for career advancement within the organization.

• Prepare monthly client invoices.
• Process payroll on a bi-weekly basis.
• Manage vacation and sick time accruals.
• Facilitate cash management activities, apply customer payments and perform bank reconciliations.
• Assist with Fixed Asset Inventory Tracking.
• Assist with the development and updating of the firm’s financial management policies and standard operating procedures (SOPs).
• Coordinate recruitment activities, including posting and maintaining all job requisitions, corresponding with candidates, and scheduling interviews.
• Manage pre-employment activities, including ordering background checks, scheduling drug and medical screens, scheduling and participating in the on-boarding process.
• Maintain accurate HR records (electronic and hard copy) in accordance with appropriate requirements.
• Providing administrative support to the HR department (i.e., scheduling annual medical surveillance appointments, creating department forms and templates, posting documents to corporate intranet, filing, HRIS data entry, etc.).
• Respond to internal and external financial and HR inquiries via telephone and email; answer and re‑direct as appropriate.
• Assist with miscellaneous financial and HR-related projects and duties, as required.

Location

This position will be based at our Corporate Headquarters in Stoneham, MA and is an in‑office position.

Salary & Benefits

Base salary is $60,000-70,000/year. However, compensation may vary based on work experience, education/training, certifications, and other business factors.

Mabbett offers a comprehensive benefits package to eligible employees, including: Blue Cross/Blue Shield medical insurance; Delta Dental insurance; Blue Cross 20/20 Vision plan; 401(k) plan with a company match; profit sharing retirement plan; performance and year‑end bonus programs; group life, short and long‑term disability, travel‑accident insurance, professional development programs and much more.

Equal Opportunity Employer

Mabbett is an Equal Opportunity Employer, including Protected Veterans and Individuals with Disabilities.

Any applicant who is unable to use or requires assistance with the online application process may request an accommodation by contacting Human Resources at: [phone] or via email at [e-mail].

No telephone calls please unless requesting application assistance.

Requirements

• Bachelor’s degree in accounting or related field.
• 4 years of progressive and responsible experience pertaining to finance and accounting and human resources needs in a professional services organization. This includes assisting with financial record‑keeping, processing invoices, payroll administration and maintaining employee files. Direct professional experience working in architect/engineer/contractor (A/E/C) industry is a plus.
• Strong organizational, time management, and personal communication skills, both verbal and written. The candidate selected for this position must be approachable and able to interact in a positive and constructive manner with employees at all levels of the firm.
• Must be able to balance competing priorities, shift focus efficiently and manage workflows without compromising quality.
• Strong computer/IT systems knowledge and proficiency in all Microsoft Office® Programs, including, but not limited to: Word®, Outlook®, PowerPoint® and Excel®. Experience using Deltek Vantagepoint® and Paylocity is a plus.
• Must be a team player and able to work as a member of group, as well as independently. This position will require the ability to multitask, work well under pressure and adapt to changing deadlines and schedules sometimes on short notice.

Salary Description

$60,000-$70,000/yr.