Staff Accountant & Foundation Assistant (Internal Posting)

Morgan State University; Baltimore (MD); On-site; USD 63,000 - 77,000; Full time

Job summary

Morgan State University is seeking a Staff Accountant & Foundation Assistant (Internal Posting) to manage accounts payable and receivable, including gift receipting, for the Foundation. The role supports the AVP and coordinates with the finance team on month-end close and banking activities.

The position requires a Bachelor's degree in accounting or related field and at least two years of relevant experience, with nonprofit accounting experience and knowledge of tools like QuickBooks and

Qualifications

• Bachelor's Degree in accounting, finance, economics, or a closely related business field from an accredited college or university is required.
• At least 2 years of accounts payable and/or accounts receivable processing experience is required.
• Practical experience with financial statements, GAAP compliance, and accounting software (QuickBooks, Excel, etc.) is highly valued.
• CPA, CMA, or CFE credentials are highly valued.

Responsibilities

• Perform all accounts payable processing: intake, code, and enter invoices; process payments (ACH, check, and virtual card via Finexio); run payment cycles; prepare Form 1099s; and maintain AP documentation.
• Perform all accounts receivable processing, including gift receipting: receipt and process gifts and deposits, record cash receipts, and route each receipt to the correct fund.
• Serve as the day-to-day, first-touch contact for donors and vendors on payment, deposit, and setup matters.
• Monitor bank accounts and lockbox deposits and maintain tracking logs (cash receipts, deposits, and other operational logs).
• Serve as Assistant to the AVP: manage calendar and scheduling, prepare correspondence and meeting materials, and provide day-to-day executive and administrative support; provide general office support to the team.
• Provide transaction detail to support reconciliations and the month-end close: AP work is reviewed by the Associate Director, AR/gift work by the AR Manager, and endowment-related entries by the Senior Endowment; Fund Accountant, with the Director owning the close overall.

Skills

Accounts payable

Accounts receivable

Nonprofit experience

GAAP knowledge

Data entry

Education

Bachelor's degree in accounting or related field

Tools

QuickBooks

Excel

Financial Edge

Finexio

Raiser’s Edge

Job description

Posting Details

Posting Summary

Job Title

Staff Accountant & Foundation Assistant (Internal Posting)

Division

Division of Institutional Advancement

Department

Fiscal Operations Office

Work Status

Full Time

Position Category

Staff

FLSA

Exempt

Pay Range

Exempt

Salary Range

$70,000 / year

Fund Source

Federal/Grant

Job Summary

The Staff Accountant / Foundation Assistant is the Foundation's first point of contact and transactional engine, performing all accounts payable and accounts receivable processing - including gift receipting - and serving as the day-to-day contact for donors and vendors. The role also monitors bank and lockbox activity, maintains tracking logs, and serves as the AVP's assistant, providing direct executive and administrative support (calendar, correspondence, and meeting prep). Transactional work is reviewed and overseen by the Associate Director, AR Manager, and Senior Endowment; Fund Accountant, each within their own area.

Job Duties

• Perform all accounts payable processing: intake, code, and enter invoices; process payments (ACH, check, and virtual card via Finexio); run payment cycles; prepare Form 1099s; and maintain AP documentation.
• Perform all accounts receivable processing, including gift receipting: receipt and process gifts and deposits, record cash receipts, and route each receipt to the correct fund.
• Serve as the day-to-day, first-touch contact for donors and vendors on payment, deposit, and setup matters.
• Monitor bank accounts and lockbox deposits and maintain tracking logs (cash receipts, deposits, and other operational logs).
• Serve as Assistant to the AVP: manage calendar and scheduling, prepare correspondence and meeting materials, and provide day-to-day executive and administrative support; provide general office support to the team.
• Provide transaction detail to support reconciliations and the month-end close: AP work is reviewed by the Associate Director, AR/gift work by the AR Manager, and endowment-related entries by the Senior Endowment; Fund Accountant, with the Director owning the close overall.

Requested Minimum Qualifications

Education:

• A Bachelor's Degree in accounting, finance, economics, or a closely related business field from an accredited college or university is required.

Experience:

• At least 2 years of accounts payable and/or accounts receivable processing experience is required.

Other Preferences for Consideration

• Practical experience with financial statements, GAAP compliance, and accounting software (QuickBooks, Excel, etc.) is highly valued
• CPA, CMA, or CFE credentials are highly valued

Knowledge, Skills & Abilities

• Strong organization, accuracy, data-entry discipline, and service orientation
• Nonprofit experience; familiarity with Financial Edge, PaperSave, Finexio, and Raiser's Edge preferred

Posting Detail Information

Posting Number

ST01650

Number of Vacancies

1

Job Open Date

11/04/2026

Job Close Date

11/13/2026

Special Instructions to Applicant

Please enter three professional references on the References page of the application.

Supplemental Questions

1. What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. Did you achieve a Bachelor's Degree in accounting, finance, economics, or a closely related business field from an accredited college or university?
   • Yes
   • No
3. Do you have at least two years of accounts payable and/or accounts receivable processing experience?
   • Yes
   • No
4. How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
5. How did you hear about this employment Opportunity?
   • The Chronicle of Higher Education
   • EDULedger (formerly Diverse Issues in Higher Ed)
   • Higher Ed Jobs
   • Inside Higher Ed
   • Insight into Academia (formerly Insight into Diversity)
   • LinkedIn
   • Mid-Atlantic HERC (Higher Education Recruitment Consortium)
   • Other Online Advertising
   • Agency Referral
   • Website
   • MSU Careers Website
6. This position is open to internal employees only. Are you a current Morgan State University employee?
   • Yes
   • No
7. Are you a current, past, or retired Morgan State University employee?Are you a current, past, or retired State employee?If YES to current, past, or retired STATE employee, please state the agency.If not applicable, put N/A.(Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts (unofficial )
2. Supporting Document