Staff Accountant - Entry Level

ProCare Rx; Gainesville (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid vacation/holidays

401(k) with company match

Employee Assistance Program

Job summary

ProCare Rx is seeking an organized accounting professional to create and maintain vendor master records, review setup details for accuracy, obtain required W-9s, and ensure changes are properly documented.

You will coordinate with Sales, Finance, and other departments to process vendor commissions and maintain documentation, monitor accounts for discrepancies, and support audits. A degree in Accounting or related field and proficiency with ERP systems and Excel are preferred.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• Strong understanding of accounting principles.
• Proficiency with accounting/ERP systems and Microsoft Excel.

Responsibilities

• Create and maintain accurate vendor master records in the accounting system.
• Review vendor setup information for completeness and accuracy, including legal name, address, tax identification information, payment terms, and banking information.
• Obtain and maintain required vendor documentation, including W-9s and other applicable forms.
• Ensure vendor changes are properly documented and approved in accordance with company procedures.
• Identify and resolve duplicate or inaccurate vendor records.
• Maintain accurate vendor contact information and payment terms.
• Communicate with vendors to obtain missing documentation or resolve account discrepancies.
• Assist with monitoring vendor accounts and identifying unusual or inconsistent activity.
• Process and maintain sales and broker commission payments in accordance with established agreements, commission schedules, and company policies.
• Review commission calculations and supporting documentation for completeness and accuracy.
• Reconcile commission reports to applicable contracts, customer records, sales activity, and/or revenue records.
• Coordinate with Sales, Account Management, Finance, and other departments to obtain information necessary to calculate and process commissions.
• Maintain accurate records of commission agreements, rates, payment terms, and other supporting documentation.
• Review commission calculations for changes in rates, customer assignments, eligibility, and other factors that may impact the amount payable.
• Prepare commission payments for processing and ensure payments are made timely and accurately.
• Respond to questions from sales representatives, brokers, and internal departments regarding commission payments and calculations.
• Research and resolve discrepancies or disputes related to sales and broker commissions.
• Maintain a schedule of outstanding, accrued, and paid commissions.
• Assist with month-end accruals and reconciliations related to sales and broker commissions.
• Monitor commission payments for duplicate payments, overpayments, or other unusual activity and elevate discrepancies as appropriate.
• Maintain organized and complete documentation to support commission payments and provide documentation for audits when requested.
• Assist with periodic reviews of commission arrangements to ensure payments are consistent with applicable agreements.

Skills

Accounting proficiency

Attention to detail

Problem solving

Communication

Education

Associate or Bachelor’s in Accounting/Finance

Tools

ERP systems

Microsoft Excel

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Create and maintain accurate vendor master records in the accounting system.
• Review vendor setup information for completeness and accuracy, including legal name, address, tax identification information, payment terms, and banking/payment information.
• Obtain and maintain required vendor documentation, including W-9s and other applicable forms.
• Ensure vendor changes are properly documented and approved in accordance with company procedures.
• Identify and resolve duplicate or inaccurate vendor records.
• Maintain accurate vendor contact information and payment terms.
• Communicate with vendors to obtain missing documentation or resolve account discrepancies.
• Assist with monitoring vendor accounts and identifying unusual or inconsistent activity.
• Process and maintain sales and broker commission payments in accordance with established agreements, commission schedules, and company policies.
• Review commission calculations and supporting documentation for completeness and accuracy.
• Reconcile commission reports to applicable contracts, customer records, sales activity, and/or revenue records.
• Coordinate with Sales, Account Management, Finance, and other departments to obtain information necessary to calculate and process commissions.
• Maintain accurate records of commission agreements, rates, payment terms, and other supporting documentation.
• Review commission calculations for changes in rates, customer assignments, eligibility, and other factors that may impact the amount payable.
• Prepare commission payments for processing and ensure payments are made timely and accurately.
• Respond to questions from sales representatives, brokers, and internal departments regarding commission payments and calculations.
• Research and resolve discrepancies or disputes related to sales and broker commissions.
• Maintain a schedule of outstanding, accrued, and paid commissions.
• Assist with month-end accruals and reconciliations related to sales and broker commissions.
• Monitor commission payments for duplicate payments, overpayments, or other unusual activity and elevate discrepancies as appropriate.
• Maintain organized and complete documentation to support commission payments and provide documentation for audits when requested.
• Assist with periodic reviews of commission arrangements to ensure payments are consistent with applicable agreements.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• Strong understanding of accounting principles.
• Proficiency with accounting/ERP systems and Microsoft Excel.
• Strong attention to detail, organization, and ability to prioritize.
• Problem-solving mindset with the ability to work both independently and collaboratively.

The Perks of Joining Our Team:

We believe in taking care of our team. You'll enjoy a comprehensive benefits package designed to support your well-being and financial future:

• Comprehensive Health Benefits:Medical, Dental, Vision, Short-Term/Long-Term Disability Insurance, Life insurance.
• Time to Recharge:Paid vacation and holiday pay.
• Focus on Your Wellness:We offer a robust Employee Wellness Program.
• Invest in Your Future:401(k) with a company match.
• Support System:Employee Assistance Program provides confidential support and counseling.
• Get Rewarded for Referring Great People:Employee referral program.

ProCare Rx is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.