Staff Accountant: AP & Vendor Payments Expert

Vaco Recruiter Services; Chula Vista (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Vaco Recruiter Services is seeking an Accounts Payable professional to process and maintain AP transactions, ensure accuracy in vendor records, and support various purchasing and year-end closing activities. The role involves reviewing documents for completeness, managing inquiries, and ensuring timely payments.

The successful candidate will assist with fixed asset accounting, participate in supporting leadership and auditors, and help maintain compliance across purchasing processes.

Qualifications

• Process and maintain Accounts Payable transactions, including vendor invoices, purchase orders, payment requests, credit memos, and related documentation.
• Review purchase requisitions, purchase orders, vouchers, invoices, and related documentation for completeness, appropriate approvals, account coding, and compliance.
• Maintain vendor records and assist with vendor communications, payment inquiries, documentation requests, and resolution of discrepancies.
• Process and reconcile the company purchasing card and credit card activity, including monthly statements, transaction verification, account coding, supporting documentation, and timely payment.
• Assist with applicable State of Ohio purchasing systems, Controlling Board requests, requisitions, vouchers, and related purchasing processes.
• Perform assigned fiscal year-end closing activities, including account analysis and other required closing procedures.
• Assist with preparation of financial reports, schedules, and supporting documentation for leadership, auditors, and other authorized users.
• Assist with fixed asset accounting, including record maintenance, tagging, reconciliation, inventory, and disposal documentation.

Responsibilities

• Process and maintain Accounts Payable transactions, including vendor invoices, purchase orders, payment requests, credit memos, and related documentation.
• Review purchase requisitions, purchase orders, vouchers, invoices, and related documentation for completeness, appropriate approvals, account coding, and compliance.
• Maintain vendor records and assist with vendor communications, payment inquiries, documentation requests, and resolution of discrepancies.
• Process and reconcile the company purchasing card and credit card activity, including monthly statements, transaction verification, account coding, supporting documentation, and timely payment.
• Assist with applicable State of Ohio purchasing systems, Controlling Board requests, requisitions, vouchers, and related purchasing processes.
• Perform assigned fiscal year-end closing activities, including account analysis and other required closing procedures.
• Assist with preparation of financial reports, schedules, and supporting documentation for leadership, auditors, and other authorized users.
• Assist with fixed asset accounting, including record maintenance, tagging, reconciliation, inventory, and disposal documentation.

Job description

Vaco Recruiter Services is seeking an Accounts Payable professional to process and maintain AP transactions, ensure accuracy in vendor records, and support various purchasing and year-end closing activities. The role involves reviewing documents for completeness, managing inquiries, and ensuring timely payments.

The successful candidate will assist with fixed asset accounting, participate in supporting leadership and auditors, and help maintain compliance across purchasing processes.