Staff Accountant: AP, Invoicing & Month-End Close

Specialized Mobile Exhibits; Winston-Salem (NC); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Specialized Marketing Experiences is seeking a Staff Accountant to manage accounts payable and support invoicing, month-end and quarter-end bookkeeping for the subsidiary. You will handle vendor payments, expense reporting, and financial records with accuracy and timeliness.

Collaboration with the Director of Finance, project managers, and internal teams is essential to resolve inquiries and maintain cash flow.

Qualifications

• Associate’s degree in Accounting, Finance, Business, or related field; equivalent experience may be considered.
• 3+ years of accounts payable, bookkeeping, or general accounting experience.
• Working knowledge of accounts payable, invoicing, account reconciliation, and general ledger activity.

Responsibilities

• Manage incoming accounts payable invoices in the accounting system with the appropriate job, project, and cost/expense codes.
• Match vendor invoices to payments issued, prepare and mail checks to vendors, and maintain complete vendor paperwork and records.
• Verify all expense reports against Amex and credit card statements and enter them against the appropriate project number or cost/expense code.
• Follow-up with employees on missing or incorrect expense reports to the appropriate Project Manager or department.
• Scan and file invoices, expense reports, and other confidential financial documents.
• Record customer payments and deposits, and monitor accounts receivable aging and past-due balances as needed.
• Perform monthly and quarterly bookkeeping for the subsidiary, including journal entries, accruals, and account reconciliations.
• Assist with bank reconciliations, credit card, and general ledger accounts and assist with month-end and quarter-end close procedures.
• Prepare and maintain weekly and monthly finance reports, including AP aging, expense reports, and project spreadsheets for staff and invoicing meetings.
• Assist with audit requests, year-end reporting, and special finance projects at the request of the Director of Finance.
• Maintain the integrity of the company’s accounting practices and communicate effectively with team members, customers, and vendors.

Skills

Accounts payable

Bookkeeping

General ledger

Excel

Attention to detail

Organization

Communication skills

Independent work

Education

Associate degree in Accounting/Finance/related

Bachelor’s degree in Accounting/Finance

Tools

Accounting software

ERP systems

MS Office (Excel)

Job description

Specialized Marketing Experiences is seeking a Staff Accountant to manage accounts payable and support invoicing, month-end and quarter-end bookkeeping for the subsidiary. You will handle vendor payments, expense reporting, and financial records with accuracy and timeliness.

Collaboration with the Director of Finance, project managers, and internal teams is essential to resolve inquiries and maintain cash flow.