Staff Accountant - AP

Boys & Girls Club of Paterson and Passaic; New Jersey; On-site; USD 55,000 - 60,000; Full time

Job summary

A community-focused organization is seeking a full-time Staff Accountant - Accounts Payable to handle financial transactions and support payroll and audits. This mid-senior level role requires a Bachelor's degree in Accounting or Finance, along with 3+ years of relevant experience, detailed knowledge of accounts payable systems, and proficiency in QuickBooks and Excel. The expected salary range is $55,000 - $60,000 per year, with an emphasis on meticulous financial record maintenance and compliance.

Qualifications

• 3+ years of accounting and bookkeeping experience.
• Strong knowledge of accounts payable and payroll.
• Experience in nonprofit or educational finance preferred.

Responsibilities

• Process and reconcile accounts payable tasks.
• Verify documentation and request disbursements.
• Prepare and review bank and credit card reconciliations.
• Ensure financial documentation is audit-ready.
• Assist in drafting annual budgets and oversee procurement processes.

Skills

Accounts payable

Payroll processing

Reconciliations

Financial reporting

Problem-solving

Attention to detail

Time management

Communication skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

Intacct

FundEZ

Excel

Job description

Staff Accountant - Accounts Payable

Company Description

The Boys & Girls Club of Paterson and Passaic aims to inspire and enable young people, especially those who need us most, to reach their potential as responsible, caring citizens. The organization offers a safe after-school environment for children aged 5 to 18, including a summer day camp. Professional staff and volunteers deliver a wide range of educational, social, and recreational programs.

Role Description

This is a full-time on-site role for a Staff Accountant - Accounts Payable, located in Paterson, NJ. The Staff Accountant - AP is responsible for processing and reconciling financial transactions, ensuring the accuracy of financial records, and supporting payroll, procurement, and audit preparation. This role works closely with the finance team to maintain compliance with financial policies and reporting requirements.

Accounts Payable & Reconciliation

• Process, review, and reconcile accounts payable tasks, ensuring timely and accurate payments.
• Verify documentation and request disbursements as needed.
• Prepare and review bank and credit card reconciliations to ensure accuracy.
• Research and resolve financial discrepancies with vendors and internal teams.

Payroll & Financial Transactions

• Process payroll and initiate quarterly payroll reconciliation to ensure compliance and accuracy.
• Reconcile financial transactions and review and maintain documentation on a monthly, quarterly, and annual basis.

Audit & Compliance Support

• Prepare assigned audit schedules and respond to requests from auditors.
• Ensure financial documentation is properly maintained for audit readiness.

Budgeting & Procurement

• Assist in drafting annual budgets, providing financial data and insights as needed.
• Oversee procurement processes, reviewing and approving orders for compliance.
• Provide financial information as requested and assist in the preparation of reports.
• Support the finance team with ad-hoc financial tasks and projects.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years of accounting and bookkeeping experience.
• Strong knowledge of accounts payable, payroll, reconciliations, and financial reporting.
• Experience in nonprofit or educational finance preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in financial software (QuickBooks, Intacct, FundEZ, etc.) and Excel.
• Strong attention to detail, problem-solving, and time management skills.
• Experience in a non-profit organization is a plus.

Additional Information

Seniority Level: Mid-Senior level

Employment Type: Full-time

Job Function: Accounting/Auditing

Industries: Non-profit Organizations

Location: Paterson, NJ

Salary: $55,000 - $60,000 per year