Staff Accountant

Russell Tobin; Texas; Remote; USD 41,000 - 46,000; Full time

Job summary

Russell Tobin is seeking a Staff Accountant for a 6-month contract with conversion to full-time. This remote-friendly role requires you to be located in the Houston or Dallas, TX areas, working 8 AM–5 PM on a W2 basis at $30–$33.65 per hour.

You will handle full-cycle accounting with emphasis on accounts receivable, cash application, and journal entries, plus accounts payable and month-end close. QuickBooks Online and Bill.com experience is required, with high-volume AR and strong attention to

Qualifications

• Hands-on accounting in staffing/recruiting industry preferred.
• Experience with high-volume AR and weekly invoicing.
• Proficiency with QuickBooks Online and Bill.com.
• Strong attention to detail and meeting deadlines.

Responsibilities

• Accounts Receivable/Cash Application: apply payments to invoices and prepare journal entries; address discrepancies weekly.
• Cash Management: monitor net payment terms and aging; escalate non-compliant terms.
• Accounts Payable: process payments via Bill.com and reconcile entries; month-end close prep.
• Expense Reports: review and book employee expenses per policy; ensure accuracy.
• Maintain confidentiality and professionalism; ensure compliance with policies.
• Ensure accurate financial statements and journal entries; professional client/vendor communications.

Skills

High-volume AR

Weekly invoicing

Cash reconciliation

Problem solving

Virtual meetings

General ledger knowledge

Tools

QuickBooks Online

Bill.com

Job description

TITLE: STAFF ACCOUNTANT - DIRECT STAFFING INDUSTRY BACKGROUND PREFERRED

LOCATION: Remote - but must be located in Houston or Dallas, TX areas

SCHEDULE: 8AM - 5PM

CONTRACT: 6 month contract with conversion to full-time

PAY RATE RANGE: $30 - $33.65 per hour on W2

Russell Tobin is hiring a Staff Accountant for one it's agency client's. Please review the job description; the manager is actively reviewing resumes for consideration.

The manager is seeking someone who has supported accounting working directly for a staffing agency, not as a contractor working for an agency client.

Summary

The Staff Accountant will be responsible for completing timely full-cycle accounting functions, with the primary responsibility in accounts receivable, specifically for applying payments to invoices and completing appropriate journal entries of payments. In addition, the role supports monitoring the net payment term cycles of clients to ensure accurate cash management procedures and address any net term compliance issues. Other responsibilities will include accounts payable, expense report processing, activities for month-end close and quarter-end close, and serve as a backup for weekly contractor payroll activities. This role ensures timely weekly and month-end close processes, supports accurate financial statements and journal entries, and may support vendor and client invoicing questions.

The Staff Accountant will collaborate closely with the accounting department and field leadership, playing a vital role in applying accurate payments to client accounts, while researching payment discrepancies and supporting both internal and external cash application questions.

Technical Requirements:

• QuickBooks Online (QBO) and Bill.com: Exposure with these specific platforms is required.

Required Skills/Abilities and Experience:

• Hands-on experience in an accounting role, preferably within the staffing and recruiting industry, handling high volume of accounts receivable that includes weekly invoices and weekly payment reconciliation to those invoices.
• High-volume reconciliation: Approximately 5–6 payments daily, often requiring reconciliation across multiple invoices or contractors.
• Investigative problem-solving: Strong attention to detail is essential to identify discrepancies and ensure nothing falls through the cracks.
• Critical deadlines: Weekly invoicing and payment reconciliation, plus month-end close processes that receive direct CEO visibility.
• Highly independent ownership of accounts receivable, cash receipts, and payment reconciliation; must ensure all payments are received and accurately applied.
• Ability to be on virtual camera for team meetings as needed with 80% of internal meetings on virtual camera, without distractions or external noise.
• Thorough knowledge of how to work within a general ledger and a chart of accounts.

Core Job Responsibilities:

• Accounts Receivable/Cash Application: Apply client payments accurately to outstanding invoices, ensuring all payments are applied correctly, and appropriate journal entries are completed. Address discrepancies weekly to ensure company scorecard data is accurate. Research payments that do not match corresponding invoices; elevate issues timely.
• Cash Management: Monitor client net payment terms consistently; address outstanding net term items with supervisor and client, where appropriate. Escalate net terms that do not meet contract terms; review Aging reports with department heads to ensure timely communication of net term compliance; elevate client non-response to supervisor timely.
• Accounts Payable: Prepare and execute payments via Bill.com, ensuring timely payments to vendors; reconcile accounts payable entries and transactions; address discrepancies. Ensure all invoices are accounted for monthly from active vendor partners prior to month-end close.
• Expense Reports: Review, process and book general entities for employee expense reports in accordance with company policies, ensuring accuracy and compliance before submitting for approval and payment.
• Maintain a high level of confidentiality and professionalism always.
• Ensure compliance with accounting principles, regulations, and company policies.
• Ensure all internal communications, along with client and vendor interactions, are professional and in accordance with our company's values.

Secondary Job Responsibilities, as needed:

Provide general accounting clerk support as needed.

• Provide backup support for contractor payroll processing and review for timely weekly processing.
• Run credit checks on vendors and clients as part of the due diligence process to assess financial risk and ensure compliance with company policies.
• Participate in financial audits and assist auditors as needed.
• Support ad-hoc accounting projects as assigned.

Must be authorized to work in the United States

Why Join?

This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.

Russell Tobin and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.