Staff Accountant

Mai Animal Health; Spring Valley (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Disability insurance

Paid vacation

Job summary

Mark Anderson Companies in Wisconsin is seeking a Staff Accountant to support daily accounting operations, maintain accurate financial records, and ensure timely processing of transactions. You will work closely with the Senior Staff Accountant on AP, AR, GL maintenance, reconciliations, and reporting.

This role collaborates with accounting and office teams to improve processes, support internal controls, and contribute to business operations.

Qualifications

• Associate degree preferred; 1–3 years accounting experience preferred.
• Experience with QuickBooks or similar software preferred.
• Proficiency in MS Office (Excel, Word, Outlook).
• GAAP knowledge preferred.

Responsibilities

• Manage accounts payable and receivable including invoicing, payments, and collections.
• Prepare and record journal entries and GL adjustments.
• Reconcile bank and credit card statements and GL accounts.
• Assist with month-end and year-end closing and financial reporting.
• Review invoices, expense reports, receipts, and ensure accurate coding.
• Maintain financial records, schedules, and reports using QuickBooks and other systems.
• Support cash management activities including deposits and payments.
• Maintain documentation to support internal controls and audits.
• Collaborate with departments to resolve accounting and operational issues.
• Maintain confidentiality of financial and employee information.

Skills

General accounting principles

Analytical skills

Attention to detail

Multitasking

Communication skills

Confidentiality

Independent work

Education

Associate degree in Accounting/Finance or related field

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The Staff Accountant is responsible for supporting daily accounting operations, maintaining accurate financial records, and ensuring timely processing of financial transactions. Working closely with the Senior Staff Accountant, this position assists with accounts payable, accounts receivable, general ledger maintenance, account reconciliations, and financial reporting. The role also collaborates with the accounting and office teams to ensure financial accuracy, improve processes, and support overall business operations.

Essential Functions:

• Manage accounts payable and receivable, including invoicing, payments, collections, and account maintenance.
• Prepare and record journal entries, financial transactions, and general ledger adjustments.
• Reconcile bank accounts, credit card statements, and general ledger accounts, resolving discrepancies.
• Assist with month-end and year-end closing activities, reconciliations, and financial reporting.
• Review and process invoices, expense reports, receipts, and other financial transactions to ensure accuracy and proper coding.
• Maintain accurate financial records, accounting schedules, and reports using QuickBooks and other accounting systems.
• Support cash management activities, including bank deposits and payment processing.
• Maintain organized financial documentation to support internal controls, audits, and reporting requirements.
• Collaborate with internal departments to resolve accounting and operational matters.
• Maintain confidentiality of financial, employee, and business information.
• Perform other duties as assigned by management.

Job Overview:

The Staff Accountant is responsible for supporting daily accounting operations, maintaining accurate financial records, and ensuring timely processing of financial transactions. Working closely with the Senior Staff Accountant, this position assists with accounts payable, accounts receivable, general ledger maintenance, account reconciliations, and financial reporting. The role also collaborates with the accounting and office teams to ensure financial accuracy, improve processes, and support overall business operations.

Essential Functions:

• Manage accounts payable and receivable, including invoicing, payments, collections, and account maintenance.
• Prepare and record journal entries, financial transactions, and general ledger adjustments.
• Reconcile bank accounts, credit card statements, and general ledger accounts, resolving discrepancies.
• Assist with month-end and year-end closing activities, reconciliations, and financial reporting.
• Review and process invoices, expense reports, receipts, and other financial transactions to ensure accuracy and proper coding.
• Maintain accurate financial records, accounting schedules, and reports using QuickBooks and other accounting systems.
• Support cash management activities, including bank deposits and payment processing.
• Maintain organized financial documentation to support internal controls, audits, and reporting requirements.
• Collaborate with internal departments to resolve accounting and operational matters.
• Maintain confidentiality of financial, employee, and business information.
• Perform other duties as assigned by management.

Knowledge and Skills:

• Strong understanding of general accounting principles, practices, and financial processes.
• Excellent analytical, problem-solving, and organizational skills with strong attention to detail.
• Ability to reconcile accounts, identify discrepancies, and maintain accurate financial records.
• Proficiency in Microsoft Excel, QuickBooks, Word, Outlook, and other accounting software.
• Strong interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Demonstrated professionalism, sound judgment, and ability to maintain confidentiality.
• Ability to review, interpret, and analyze financial documents and reports.

Education & Requirements:

• Associate degree in Accounting, Finance, or a related field preferred.
• 1–3 years of accounting experience, preferably involving general ledger accounting, accounts payable, accounts receivable, and account reconciliations.
• Experience using QuickBooks or similar accounting software preferred.
• Proficiency in Microsoft Office applications, particularly Excel.
• Working knowledge of generally accepted accounting principles (GAAP) preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to perform occasional bending, reaching, twisting, and lifting.
• Ability to lift and carry up to 15 pounds occasionally.
• Ability to push and/or pull office materials or equipment as needed.

WHAT WE OFFER

We value the health, financial well-being, and professional growth of our employees. Benefits may include:

• Competitive compensation
• Medical, dental, and vision insurance
• Company-paid life insurance
• Disability insurance
• 401(k) retirement plan with company contribution
• Discretionary profit-sharing
• Paid vacation, personal time, and company holidays
• Employee Assistance Program (EAP)
• Professional development and career growth opportunities
• Collaborative and team-oriented work environment

Mark Anderson Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.

This job description is not intended to be all-inclusive. The employee may perform other related duties as necessary to meet the ongoing needs of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.