Staff Accountant

The Job Shop; Somerset (KY); On-site; USD 48,000 - 62,000; Full time

Job summary

The Job Shop is seeking a Staff Accountant to support the CFO and sustain the organization's daily financial health from the Home Office. This role blends high-level accounting oversight with hands-on execution across accounts payable, general ledger integrity, and payroll reconciliation.

You will manage multi-channel homecare invoicing, assist in month-end close, analyze financial data, and collaborate with ERP and EVV systems like Caresmartz360 and QuickBooks to ensure billing accuracy and

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field required.
• Minimum 1 year of related accounting experience.

Responsibilities

• Maintain and reconcile general ledger accounts; support month-end close processes.
• Oversee accounts payable, vendor invoices, and expense reconciliations.
• Process and reconcile payroll for administrative and hourly staff.
• Prepare timely journal entries and supporting files for period-end close.

Skills

GAAP knowledge

Microsoft Excel (formulas)

Education

Bachelor's degree in Accounting/Finance or related field

Tools

QuickBooks

Caresmartz360

Job description

The Staff Accountant serves as a key financial lead at the Home Office, supporting the Chief Financial Officer (CFO) in maintaining the daily financial health of the organization. This position bridges high level accounting oversight with daily tactical execution—managing accounts payable, general ledger integrity, complex homecare billing streams, and payroll reconciliation. As a trusted operational partner within the finance department, this role requires high accuracy, attention to detail, and the agility to ensure continuous financial operations in the CFO's absence.

Essential Functions Executive Support & General Ledger Integrity

• Executive Continuity: Directly assist the CFO with day-to-day accounting and financial activities; in the event of the CFO’s absence, temporarily assume core accounting responsibilities to ensure all activities are completed accurately and on time.
• General Ledger & Month-End Close: Maintain and reconcile general ledger accounts, ensuring accuracy and completeness. Prepare timely journal entries, account reconciliations, and supporting files for period-end close processes.
• Financial Analysis & Forecasting: Monitor and analyze financial and non-financial data (bank statements, financial statements, payroll, staffing/productivity reports, and cash forecasts) to assist with budgeting and revenue/expense planning.

Specialized Homecare Billing & Revenue Cycle

• Multi-Channel Invoicing: Prepare monthly invoices and summary reports for specialized homecare funding streams, including Area Agencies on Aging / Area Development Districts (AAA/ADD), Veterans Affairs (VA) contracts, and private out-of-pocket billing.
• Accounts Payable & Expenses: Accurately process, audit, and reconcile corporate accounts payable, vendor invoices, and credit card expense transactions.
• Payroll Processing: Ensure administrative and hourly CareGiver payrolls are reviewed, reconciled, and processed in a timely and accurate manner. Rev. 7.23.26 Compliance, Systems & Ad Hoc Analysis
• System Integration: Leverage Electronic Visit Verification (EVV) software (e.g., Caresmartz360) and accounting/ERP platforms (e.g., QuickBooks) to audit billing accuracy and eliminate operational variances.
• Ad Hoc Financial Projects: Perform routine financial statement analyses, special projects, and other duties as assigned by executive leadership.

Physical Demands & Working Conditions

• Environment: Normal office environment with moderate noise levels (computers, printers, office chatter).
• Hazard Degree: Low degree of hazard or danger associated with standard office functions.
• Physical & Mobility Demands:
  • o Positioning: Primarily sitting using fingers, hands, and arms to reach; occasional standing, walking, stooping, kneeling, or crouching.
  • o Lifting: Occasionally required to lift up to 25 pounds.
  • o Sensory & Visual: Primary use of close vision (20 inches or less) for financial reporting, spreadsheet auditing, and computer work. Ability to communicate effectively via visual and auditory methods.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or a related field required.
• Experience: Minimum 1 year of related accounting experience.
• Skills: Working knowledge of GAAP and standard corporate accounting practices; intermediate Microsoft Office skills with a solid understanding of basic and intermediate Excel formulas.
• Domain Expertise: Experience with invoicing/billing, general ledger accounting, account reconciliations, and financial reporting strongly preferred.
• Software Proficiency: Experience with accounting software/ERP systems (e.g., QuickBooks) and EMR/EVV systems (e.g., Caresmartz360) strongly preferred.