STAFF ACCOUNTANT

Volunteers-of-Americ; Sheridan (WY); On-site; USD 55,000 - 75,000; Full time

Job summary

Volunteers of America Northern Rockies seeks a Staff Accountant to perform assigned accounting and analytic responsibilities within the Finance Department. The role covers general accounting, grant accounting, budgeting, and financial reporting in support of the Controller and finance team.

Responsibilities include ledger accuracy, dashboards, grant allocations, and audit readiness. Strong GAAP knowledge and experience with Sage Intacct, Paycom, Ramp, and QuickBooks are essential.

Qualifications

• Bachelor's degree in accounting or related field.
• 2–3 years of accounting experience, or equivalent combination.
• Strong knowledge of GAAP and internal controls.

Responsibilities

• Conducts reconciliation and analysis of balance sheet accounts including cash, loans, prepaid accounts, and fixed assets.
• Manages credit card platform administration and ensures proper usage.
• Maintains financial dashboards in Sage Intacct for department leads.
• Performs grant accounting, budgeting, and audit support as needed.
• Ensures accurate general ledger allocations and budget alignment with grant requirements.
• Prepares labor distribution reports to support grant spending.
• Supports audits and maintains documentation for audit readiness.

Skills

Accounting

GAAP knowledge

Grant accounting

Financial analysis

Bank reconciliations

Education

Bachelor's degree in accounting

Tools

Sage Intacct

Paycom

Ramp

QuickBooks

Job description

Staff AccountantClassification: ExemptReports to: ControllerDate: April 2026Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.JOB DESCRIPTION_____________________________________________________________________________Summary/ObjectiveThe Staff Accountant performs assigned accounting and analytic responsibilities in the VOANR Finance Department. This will include various facets of general accounting, grant accounting, budgeting, and other designated fiscal services functions such as financial reporting, compliance, audit preparation/support, and financial analysis/decision support. This position will participate in VOANR accounting and fiscal service functions on a professional level, working closely with the Controller and other finance team members. This position carries out responsibilities in the following functional areas: accounting, budgeting, auditing, and compliance.Essential FunctionsConducts thorough reconciliation and analysis of balance sheet accounts, including cash and loan accounts, prepaid accounts, and fixed assets.Maintains competency and is an expert user of all software systems utilized in the finance department including Sage Intacct, Paycom, Ramp, and QuickBooks.Performs oversight and administration of the credit card platform, Ramp.Maintains the knowledge necessary to effectively perform organizational financial service activities while adhering to sound internal control protocol, federal/state regulatory requirements, Volunteers of America Northern Rockies policies, and grantor or donor contract requirements and intentions.Conducts analysis of daily banking transactions and assists with fraud prevention techniques.Creates and maintains financial dashboards in Sage Intacct to disseminate financial information to departments leads in the organization.Compiles documentation and schedules to substantiate general ledger allocations of expenses between various departments and project codes for audit, donor, and contract substantiation.Ensures accuracy of general ledger coding and allocation activity while considering grant, contract, and budget requirements in conjunction with organizational policies and proper GAAP techniques.Ensure staff compensation and benefit allocation percentages are aligned with grant and budget specifications.Prepares labor distribution reports to support department and grant spending activity.Monitors for inappropriate expenditure or security threats and immediately informs the Controller & CFO of concerns.Monitors aged receivables and payables reports to ensure timely reimbursement and payment.Understands other aspects of accounting and finance sufficiently to act as a backup in areas of the department including cash receipts, grant administration, and accounts payables.Stays current on regulatory, and various other requirements impacting areas of service.Performs accounting and clerical functions in conformity with GAAP/FASB requirements.Works collaboratively and acts as a resource for organizational leaders and employees on program financial matters.Performs a quality assurance function with each monthly accounting cycle to ensure accounting activity is performed and reported accurately.Ensures timely adherence to all reporting requirements.Maintains audit readiness for all records and supports the Controller and other accounting staff in audits, and monitoring visits.Maintains appropriate records to meet record retention requirements.CompetenciesMaintenance of confidentiality and use of proper discretionSolutions-based consultationEffective communicatorExperience and demonstrated proficiencyAccounting, contract, and grant comprehensionRelationship managementContinuous demonstration of behaviors aligned with a posture of servant leadership and our cultural valuesSupervisory ResponsibilityThis position will not have direct supervisory responsibilities, but the incumbent may serve as a mentor for other positions in the organization.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.Position Type/Expected Hours of WorkThis is a full-time position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.TravelLimited travel may be expected for this position.Required Education, Experience, or Eligibility QualificationsA bachelor's degree and two to three years of accounting experience, or eight to ten years of experience in the accounting field, or any similar combination of education and experience.Preferred Education and ExperienceBachelor’s degree in accounting or a related field.Five to eight years of accounting, grant, compliance, and accounting experience.EEO StatementVolunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation according to the ADA, please contact us at 307-672-0475.