Account Specialist

TheASPTeam; Seattle (WA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health Benefits: 100% of employee premium covered

401(k): 3% employer contribution

17 vacation days per year

Job summary

A local engineering consulting firm is seeking a Staff Accountant based in Seattle to manage project and employee expenses, including reimbursement and billing support. Candidates should hold a four-year degree in a relevant field and have at least six years of experience, particularly in expense management and contract analysis. This full-time role offers health benefits, a 401(k) contribution, and 17 vacation days per year, promoting a detail-oriented and collaborative work environment.

Qualifications

• 4+ years of experience in accounting or related field.
• Strong background in expense and contract reading.
• Experience in a professional services environment is preferred.

Responsibilities

• Review employee project expense reports.
• Ensure expenses align with project budgets and policies.
• Maintain organized records for invoicing and audits.
• Support the billing process and track invoice status.
• Assist with month-end close tasks.

Skills

Attention to detail

Expense management

Contract analysis

Billing processes

Reconciliation

Education

Four-year business degree in Accounting, Finance, or related field

Job description

A local engineering consulting firm is seeking a Staff Accountant to join their team. They have a variety of clients in the education, healthcare, commercial, civic, and retail sectors and are excited to have someone join their fast paced and detail-oriented environment. The ideal person for this role will have a strong background in Expenses and Contract Reading.

GENERAL DESCRIPTION

The Staff Accountant is responsible for a variety of accounting activities related to project and employee expense reimbursement, expense integration, and general ledger support, with a strong connection to accounts receivable and monthly client billing. This position is highly detail-oriented and data intensive, supporting the firm’s core services and accounting practices. The role is based in the Seattle office on a full-time basis.

RESPONSIBILITIES

• Review employee project reimbursable expense reports for accuracy, completeness, proper coding, and appropriate supporting documentation.
• Verify that expenses are in line with project budgets, contract terms, company policies, and client-specific guidelines.
• Review contracts and task orders for fee structures and expense verbiage to ensure correct interpretation and application during billing.
• Maintain organized electronic and physical records of expense backup and project documentation to support monthly invoicing and client audits.
• Support the billing process by assembling detailed, clear, and accurate backup to accompany monthly invoices, including expense summaries, receipts, and project narratives as needed.
• Distribute invoices via various client electronic portals, ensuring timely and successful submission and troubleshooting any upload or format issues.
• Assist with tracking invoice status and coordinating with project managers or clients regarding questions, discrepancies, or resubmissions.
• Assist with end-of-year preparation and procedures, including gathering documentation, supporting schedules, and reconciliations related to reimbursable expenses and general ledger accounts.
• Help prepare and distribute internal reports related to project expenses, reimbursable activity, and billing status to project managers, department heads, and the Finance Director.
• Collaborate with the accounting team on reconciliations and month-end close tasks connected to reimbursable expenses and related general ledger accounts.
• Work with project managers and administrative staff to clarify expense policies, answer questions, and resolve discrepancies in a timely and professional manner.
• Contribute to process improvements around expense submission, review, and billing, offering suggestions to streamline workflows and reduce errors.

QUALIFICATIONS

• Four-year business degree required, in Accounting, Finance, Business Administration, or a related field.
• Six years of relevant experience required, ideally in a professional services, consulting, engineering, or project-based environment.
• Prior experience working with reimbursable expenses, billing support, and general ledger accounts is strongly preferred.

BENEFITS

• Schedule: 40 hours per week, with optional overtime available
• Health Benefits: 100% of employee premium covered, 50% of spouse premium covered
• 401(k): 3% employer contribution regardless of employee contribution
• Vacation: 17 days per year