Staff Accountant

Associated Students, San Diego State University; San Diego (CA); On-site; USD 42,706,000 - 49,676,000; Full time

Job summary

Associated Students at San Diego State University is seeking a Staff Accountant to manage fixed assets, assist with internal audits, census reporting, and year-end close. The role supports accounts payable/receivable with reconciliations and batch audits.

The position entails maintaining fixed asset reporting in Sage, reviewing AP batches, and ensuring compliance with CSU guidelines. Strong MS Office and Google Workspace skills are essential.

Qualifications

• Bachelor's degree in finance or accounting or related field.
• Two years' experience directly related to the duties and responsibilities specified.
• Strong Microsoft Office and Google Workspace abilities required.
• Cash Handling experience preferred.

Responsibilities

• Assist with annual audits of financial statements and compliance audits.
• Maintain Fixed Asset reporting in Sage Fixed Asset system; prepare quarterly roll-forward schedules.
• Review and approve Accounts Payable batches noting Fixed Asset acquisitions.
• Oversee lease reporting in line with ASC 842 and CSU guidelines.
• Conduct annual CSU Self Assessments and follow-up remediations.
• Assist in bank reconciliations and research unidentified deposits.
• Maintain monthly/quarterly internal control documentation and reconciliations.
• Prepare quarterly reconciliations for key accounts for final approval.

Skills

Microsoft Office

Google Workspace

Cash handling

Education

Bachelor's degree in finance or accounting

Tools

Sage Fixed Asset (FAS)

Job description

Priority consideration deadline: Monday, September 28, 2026.

Compensation: $31.25 - $36.06 Hourly

GENERAL PURPOSE:

Reporting to the Accounting Manager, the Staff Accountant's primary duties are managing and maintaining fixed assets, internal audits, census reporting, year-end-close and policy maintenance. The position will also support the accounts payable and accounts receivable areas with account reconciliations, and batch audits.

ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

• Assistance with the annual audit of the financial statements as well as the annual compliance audit of the Children's Center and annual tax filing including UBI analysis and reporting.
• Full responsibility of the Fixed Asset reporting function maintained within Sage Fixed Asset system (FAS). Quarterly roll-forward schedules to be maintained & documented.
• Final review of the Accounts Payable batches; specifically focused on coding of Fixed Asset acquisitions.
• Oversight and maintenance of lease reporting in compliance with ASC 842 and CSU guidelines and policies
• Responsibility for annual CSU Self Assessments, including follow-up and remediations as a result of the audit
• Review & approval of daily bank entries, along with the Desktop Deposit entries. Ensure entries are being recorded correctly. Provide assistance as needed in the bank reconciliation process.
• Verification that clearing accounts are being reconciled monthly. Work with Accounts Receivable Technician to research Unidentified Deposits & record appropriately.
• In collaboration with Finance Director, conducts annual review of organizational policies ensuring compliance with CSU guidelines and sound business practices.
• Maintenance & documentation of monthly & quarterly internal control compliance functions, including petty cash/vault counts, purchasing card audits & fixed asset verification.
• Review & submit quarterly reconciliations for key accounts to document final approval by Accounting Manager and/or Finance Director.
• Complete required annual census filings.
• Manage unclaimed property (escheatment) process for all states. Work with appropriate staff to continuously monitor outstanding checks.
• Quarterly reconciliation and reporting of A.S. loans and payments
• Assists others in department with special tasks as assigned

QUALIFICATIONS

Minimum & Preferred Requirements

• Bachelor's degree in finance or accounting or related field required
• Two years' experience directly related to the duties and responsibilities specified
• Strong Microsoft Office and Google Workspace abilities required
• Cash Handling experience preferred

Experience:

• Four years of experience in keeping or reviewing financial or statistical records, including general ledger
• Experience with computerized accounting systems preferred

Trainings:

• Anti-Harassment Training for Supervisors
• Workplace Violence Prevention
• Data Security & Privacy
• Gender Awareness Training
• Cash handling training

PERFORMANCE EXPECTATIONS

• Highly organized, confidential and reliable individual with keen written and verbal communication skills and the ability to work in a diverse, frequently changing population of students, faculty and staff
• Capable of maintaining positive working relationships with staff, University, customers and vendors
• Works in an independent manner without undue supervision

KNOWLEDGE, SKILLS & ABILITIES

• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Ability to present a consistent, positive approach to staff, students and all internal and external contacts by being courteous, respectful, helpful and cooperative at all times
• Ability to communicate and/or present in small and large settings
• Must have strong communication skills (verbally and written) to communicate at a level appropriate to the duties of the position
• Ability to operate a computer, proficiency with Microsoft Office Suite and Google Workspace ability to learn and utilize new software programs
• Ability to gather and organize data, draw logical conclusions and discern implications
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
• Ability to maintain high level of confidentiality
• Ability to handle multiple tasks simultaneously
• Must be able to exercise tact and exhibit sound professional judgment
• Works in an independent manner without undue supervision

SCHEDULE & WORKING CONDITIONS

This is a regular, full-time position with expected hours of Monday through Friday, 8 a.m. to 4:30 p.m.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.

RELATIONSHIPS

Inside the Organization:

• Reports to the Accounting Manager
• Interacts with A.S. budget managers and staff

Outside the Organization:

• Customers/Vendors
• SDSU Accounting Services staff
• Aztec Shops Accounting and Data Processing staff
• Foundation Accounting Staff
• Athletics Accounting Staff

EMPLOYMENT CATEGORY:

Full-Time, Hourly, Non-Exempt, Range 6

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position. A credit check is also required for this position.

BS 1184