Accounting Associate

OnMed LLC; City of White Plains, Northern (NY, KY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Unlimited PTO

Paid holidays

Job summary

OnMed is seeking an Accounting Associate to own day-to-day accounts payable, accounts receivable, expense reimbursement, and corporate credit card processing. The role offers a defined growth path into month-end close and broader accounting responsibilities as skills develop.

You will independently troubleshoot system/process issues and propose practical fixes, partnering with leadership to improve how the team works within OnMed’s healthcare technology environment.

Qualifications

• Bachelor’s degree in Accounting/Finance or related field.
• 1–3 years of experience in accounts payable, accounts receivable, or general accounting.
• Experience supporting month-end close activities is a plus.
• Strong knowledge of accounting/ERP software and advanced Excel.
• Experience in healthcare or regulated industries is a plus.
• Ability to identify root causes and propose practical fixes.

Responsibilities

• Process vendor invoices end-to-end with coding, routing, and payment.
• Handle AR: issue invoices, apply payments, follow up on balances.
• Review employee expense reports for accuracy and policy compliance; post to GL; reimburse.
• Administer corporate credit card program and reconcile statements.
• Assist with implementing a corporate travel tool and onboarding policy.
• Reconcile AP/AR sub-ledgers to the GL regularly.
• Investigate invoice discrepancies and vendor/customer inquiries.
• Maintain audit-ready documentation for AP/AR.
• Identify system/workflow breakdowns and recommend improvements to leadership.
• Support month-end close: journal entries, accruals, reconciliations.

Skills

AP/AR processes

Root-cause analysis

Attention to detail

Communication

Time management

ERP navigation

Education

Bachelor’s degree in Accounting/Finance

Tools

Bill.com

QuickBooks

NetSuite

Excel

Job description

Who We Are and Why Join Us

At OnMed our purpose is simple but powerful...to bring access to healthcare to everyone, everywhere. Our path to everywhere has already begun, with our innovative CareStation, a small but mighty, Clinic-in-a-Box, bringing #healthcareaccess anywhere with an outlet to plug it in. Poised to become a key component in America’s public health infrastructure, the OnMed CareStation is the only tech-enabled, AI-powered, human-delivered, hybrid care solution that combines the comprehensive experience, trust and outcomes of a clinic,with the rapid scalability of virtual care.

At OnMed, every role, every day, is directly impacting the communities we serve. You’ll join a high-performing purpose-driven team, innovating to break down the barriers that keep people from the care they need.

This is not just a job...it's a movement to bring access to healthcare where and when people need it most. It’s healthcare that shows up.

Who You Are

You’re a detail-driven problem solver who treats accounts payable and receivable as the foundation of a well-run finance function, not busy work to get through. You take full ownership of every invoice, payment, and reconciliation that crosses your desk, and when a system or process doesn’t work, you don’t wait to be told to fix it - you dig in, find the root cause, and bring forward a better way of doing it.

You’re early in your accounting career and looking for a role that builds real fundamentals, not just AP/AR processing. As you grow here, your scope expands into month-end close support and broader accounting operations - this is a launchpad, not a landing spot.

The Role

The Accounting Associate owns day-to-day accounts payable, accounts receivable, expense reimbursement, and corporate credit cardprocessing for OnMed, with a defined growth path into month-end close support and broader accounting responsibilities as skills develop. This role requires someone who can independently troubleshoot system and process issues - and bring forward recommendations to improve how the team works, rather than just flagging problems.

Key Responsibilities

• Process vendor invoices end-to-end - coding, approval routing, and timely payment
• Manage accounts receivable: generate and send invoices, apply payments, and follow up on outstanding balances
• Review employee expense reports for accuracy, policy compliance, and supporting documentation; post approved expenses to the general ledger and process timely reimbursement
• Administer the corporate credit card program - card issuance, spending limits, and cardholder support - and reconcile monthly card statements to the general ledger
• Assist with the implementation of a corporate travel booking tool, including set up, policy configuration, and user onboarding, and sever as ongoing administrator for user access, policy compliance, and integration with expense report
• Reconcile AP and AR sub-ledgers to the general ledger on a recurring basis
• Investigate and resolve invoice discrepancies, payment issues, and vendor or customer inquiries
• Maintain accurate, audit-ready documentation for all AP/AR transactions
• Identify breakdowns in existing systems or workflows and independently recommend process improvements to leadership
• Support month-end close activities - journal entries, accruals, and account reconciliations - with scope expanding as proficiency grows
• Partner with the VP, Finance and Controller on ad hoc reporting and analysis requests
• Perform other related role’s responsibilities as assigned

Knowledge, Skills and Abilities

• Strong working knowledge of AP/AR processes and general accounting principles
• Ability to independently identify the root cause of a system or process issue and propose a practical fix - not just elevate the problem
• High attention to detail and comfort reconciling data across multiple sources
• Clear written and verbal communication, including with vendors, customers, and internal stakeholders
• Ability to manage competing deadlines, particularly around monthly close
• A continuous improvement mindset and willingness to question how things have always been done
• Proficiency with accounting/ERP software (e.g., Bill.com, QuickBooks, NetSuite) and advanced Excel skills, a plus
• Experience in a healthcare or other regulated industry, a plus

Education and Experience

• Bachelor’s degree in Accounting, Finance, or a related field required (or equivalent experience)
• 1-3 years of experience in accounts payable, accounts receivable, or general accounting required
• Experience supporting month-end close activities, a plus

Reporting Structure

This role reports to the VP, Finance and Controller.

Additional Information

OnMed provides a competitive salary and benefits package, including unlimited PTO and paid holidays.

The base salary for this role is $65,000 - $70,000 commensurate with the candidate's experience.

OnMed is a proud equal opportunity employer. All qualified applicants will be considered without regard to race, color, creed, religion, gender, sexual orientation, national origin, genetic information, disability, age, marital status, veteran status, or any other category protected by law.

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