Staff Accountant

Alexander Daniels Global Ltd.; Long Beach (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Alexander Daniels Global Ltd. is seeking a Staff Accountant to oversee critical accounting functions for a fast-paced contract manufacturing operation.

You will manage general ledger activities, month-end close, balance sheet reconciliations, financial analysis, AP oversight, corporate credit card administration, and cash disbursements. This on-site role offers flexibility and collaboration across operations and senior management.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 5 years of progressive accounting experience.
• Minimum of 3 years in manufacturing, contract manufacturing, industrial, aerospace, consumer products, or distribution environments.
• Strong understanding of U.S. GAAP and financial reporting requirements.
• Experience managing Accounts Payable processes.
• Experience processing check runs, ACH payments, and wire transfers.
• Experience administering employee expense reporting and corporate credit card programs.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and financial modeling.
• Experience working with ERP systems and integrated accounting software.

Responsibilities

• Participate in month-end, quarter-end, and year-end close activities.
• Prepare and review journal entries, accruals, and adjusting entries.
• Maintain the general ledger and ensure accuracy of all financial transactions.
• Reconcile balance sheet and income statement accounts on a monthly basis.
• Ensure compliance with GAAP and assist with management reporting and KPI development.
• Assist in preparing financial reporting packages.
• Oversee Accounts Payable processes including vendor invoice review and payment processing.
• Coordinate check runs, ACH, wires, and other payments; reconcile with bank activity.
• Administer corporate credit card program and prepare monthly expense reports.
• Support inventory accounting, cost analysis, and manufacturing performance reporting.
• Assist with cash forecasting, bank reconciliations, and cash flow analysis.
• Support internal/external audits and strengthen internal controls.
• Identify opportunities for process improvements and ERP optimizations.

Skills

Analytical skills

GAAP knowledge

Cross-functional partnering

Excel proficiency

ERP systems experience

Education

Bachelor's degree in Accounting/Finance

Tools

ERP systems (NetSuite, Odoo, SAP, Oracle)

Job description

The Staff Accountant is responsible for overseeing and executing critical accounting functions to ensure the accuracy, integrity, and timeliness of financial reporting for a fast-paced contract manufacturing operation. This role serves as a key member of the accounting team, assisting managing general ledger activities, month-end and year-end close processes, balance sheet reconciliations, financial analysis, accounts payable oversight, corporate credit card administration, and cash disbursement activities. This is generally an on-site role with some flexibility.

The ideal candidate possesses strong manufacturing accounting experience, excellent analytical skills, thorough knowledge of U.S. GAAP, and the ability to partner effectively with operations, procurement, supply chain, and senior management to support the company's financial objectives.

Essential Duties and Responsibilities

General Accounting & Financial Reporting

• Participate in month-end, quarter-end, and year-end close activities.
• Prepare and review journal entries, accruals, and adjusting entries.
• Maintain the general ledger and ensure accuracy of all financial transactions.
• Reconcile balance sheet and income statement accounts on a monthly basis.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP).
• Support management reporting and KPI development.
• Assist in preparing monthly, quarterly, and annual financial reporting packages.

Accounts Payable Management

• Oversee the full-cycle Accounts Payable function.
• Review vendor invoices for accuracy, proper approval, coding, and compliance with company policies.
• Ensure timely processing of invoices and vendor payments, 3 way and 2 way matching.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor master records and supporting documentation, including standardization of net terms and analysis of vender terms across all venders.
• Monitor AP Aging reports, ensure accounting system has up to date net terms and investigate outstanding balances.
• Coordinate vendor communication regarding payment status and account inquiries.
• Prepare and review annual 1099 reporting requirements.
• Develop and maintain AP procedures and internal controls.

Check Runs & Payment Processing

• Prepare, review, and process weekly and ad hoc check runs.
• Coordinate ACH, wire transfers, and other electronic payments.
• Verify payment approvals and supporting documentation prior to disbursement.
• Maintain payment registers and supporting records.
• Ensure compliance with company cash management policies and internal controls.
• Assist in forecasting upcoming cash disbursement requirements.
• Reconcile payment activity to bank accounts and the general ledger.

Corporate Credit Card Administration

• Administer the company corporate credit card program (Experience 3rd Party credit card platforms).
• Review and reconcile employee credit card transactions and monthly statements.
• Ensure expenses are properly coded and supported with required documentation.
• Monitor compliance with company travel and expense policies.
• Investigate and resolve outstanding credit card discrepancies.
• Prepare monthly expense reports and related account reconciliations.
• Coordinate issuance, maintenance, and cancellation of corporate credit cards.
• Recommend process improvements to strengthen expense management controls.

Inventory & Manufacturing Accounting

• Support inventory accounting processes, including cycle counts and annual physical inventories.
• Reconcile inventory subledgers to the general ledger.
• Assist with inventory valuation, reserves, and inventory adjustments.
• Support standard cost updates and manufacturing cost analysis.
• Review inventory transaction activity and investigate variances.
• Collaborate with Operations, Production, and Supply Chain teams to ensure accurate inventory reporting.
• Assist with cost accounting analyses and manufacturing performance reporting.
• Support gross margin and product profitability analyses.

Cash Management & Bank Reconciliations

• Prepare and reconcile multiple bank accounts on a monthly basis.
• Monitor daily cash activities and bank balances.
• Assist with cash forecasting and cash flow analysis.
• Reconcile cash transactions and investigate discrepancies.
• Support treasury management and banking relationships.
• Ensure timely recording and reconciliation of all cash activity.

Audit, Compliance & Internal Controls

• Support internal and external audit requests.
• Prepare audit schedules and supporting documentation.
• Maintain compliance with company accounting policies and procedures.
• Evaluate and strengthen internal controls across accounting functions.
• Assist with annual financial statement audits and tax-related requests.
• Document accounting procedures and recommend process improvements.
• Ensure compliance with local, state, and federal financial regulations.

Process Improvement & Systems

• Identify opportunities to improve accounting processes, controls, and efficiencies.
• Participate in ERP implementation, upgrades, testing, and optimization projects.
• Develop and maintain accounting workflows and process documentation.
• Partner cross-functionally with Purchasing, Operations, Production, Quality, Human Resources, and Supply Chain teams.
• Assist with special projects and ad hoc financial analyses as assigned.
• Provide mentorship and guidance to junior accounting staff when applicable.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 5 years of progressive accounting experience.
• Minimum of 3 years of experience in manufacturing, contract manufacturing, industrial, aerospace, consumer products, or distribution environments.
• Strong understanding of U.S. GAAP and financial reporting requirements.
• Experience managing Accounts Payable processes.
• Experience processing check runs, ACH payments, and wire transfers.
• Experience administering employee expense reporting and corporate credit card programs.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and financial modeling.
• Experience working with ERP systems and integrated accounting software.

Preferred

• Inventory accounting experience.
• Experience with ERP systems such as NetSuite, Odoo, SAP, Oracle.
• Experience in a high-volume contract manufacturing environment.

Knowledge, Skills & Abilities

• Strong analytical, problem-solving, and critical-thinking skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to prioritize and manage multiple deadlines in a fast-paced environment.
• Strong organizational and project management abilities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively across departments.
• High degree of integrity, professionalism, and confidentiality.
• Continuous improvement mindset with a focus on operational excellence.

Compensation

Salary Range: $85,000 - $110,000 annually, depending on experience, qualifications, certificates, and industry background.

Must be able to obtain and maintain a US Security Clearance.