Staff Accountant

SPBS, Inc.; Flower Mound (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

The Staff Accountant at SPBS, Inc. supports daily general accounting, AP, AR, and GL maintenance, ensuring accurate financial records and timely reporting to executive leadership and the Controller's office.

You will process invoices, payments, and customer deposits, reconcile discrepancies, assist with tax filings, and collaborate with management to optimize accounting processes and strengthen client-vendor relationships.

Qualifications

• 4-6 years of progressive accounting experience in AP, AR, or general bookkeeping.
• Associate's degree in Accounting or a related field required; Bachelor's degree preferred.
• Solid understanding of bookkeeping and core accounting principles.
• Experience processing local and state sales tax filings.
• Proficiency in MS Office; QuickBooks preferred.
• Strong data entry, organizational, and written/verbal communication skills.

Responsibilities

• Process AP and AR in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including accounts receivable data entry and posting.
• Prepare bills, invoices, and bank deposits accurately and timely.
• Reconcile financial discrepancies across accounting records, client billing, and vendor invoices.
• Facilitate payment of invoices, reminders, and collections activities.
• Enter customer deposits daily and reconcile credit card payments.
• Review and process vendor invoices for payment using accounting software.
• Manage client contracts administration, including renewals, billing, and data entries.
• Maintain relationships with clients and vendors.
• Maintain organized accounting records and files documenting transactions.
• Support daily/weekly/monthly financial reporting for executive leadership.
• Discuss accounting issues with management and Controller's office.
• Assist with government reporting requirements, sales tax filings, and tax payments.
• Prepare books for tax returns and assist in tax-related processes.
• Support payroll processing and related admin functions.
• Recommend improvements to accounting processes and procedures.
• Collaborate across departments and with Controller.

Skills

AP processing

AR processing

General ledger

Cash deposits

Tax filings

Education

Associate's degree in Accounting

Bachelor's degree preferred

Tools

QuickBooks

MS Excel

Google Workspace

Job description

JOB SUMMARY

The Staff Accountant is responsible for supporting daily general accounting processes, accounts payable (AP), accounts receivable (AR), and general ledger maintenance for SPBS, Inc. This position performs key financial transactions, assists with financial reporting, and supports communication between internal leadership and the Controller's office.

• Process AP and AR in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Prepare bills, invoices, and bank deposits accurately and in a timely manner.
• Reconcile financial discrepancies promptly to ensure accuracy across accounting records, client billing, and vendor invoices.
• Facilitate payment of invoices due by sending bill reminders, contacting clients, and conducting collection activities.
• Enter customer deposits accurately daily and reconcile customer credit card payments.
• Review, code, and process vendor invoices for payment using accounting software and other programs.
• Manage administrative aspects of client contracts, including renewal periods, billing, asset data entries, and annual follow-ups.
• Establish and maintain strong professional relationships with new and existing clients and vendors.
• Maintain organized, detailed accounting records and files to document financial transactions.
• Complete and support daily, weekly, and monthly financial reporting for executive leadership, adhering strictly to deadlines.
• Communicate effectively and discuss A/P, A/R, and other accounting issues with different levels of management, internal leadership, and the Controller's office.
• Assist in ensuring compliance with local, state, and federal government reporting requirements, sales tax filings, and tax payments.
• Prepare books for tax returns and assist in tax-related preparation processes.
• Support payroll processing and administrative functions related to employee compensation and benefits as needed.
• Recommend improvements to accounting processes and procedures.
• Collaborate and maintain appropriate communication within the department, throughout the company, and with the Controller.
• Performs other duties as assigned.

Description

JOB SUMMARY

The Staff Accountant is responsible for supporting daily general accounting processes, accounts payable (AP), accounts receivable (AR), and general ledger maintenance for SPBS, Inc. This position performs key financial transactions, assists with financial reporting, and supports communication between internal leadership and the Controller's office.

Essential Duties And Responsibilities

• Process AP and AR in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Prepare bills, invoices, and bank deposits accurately and in a timely manner.
• Reconcile financial discrepancies promptly to ensure accuracy across accounting records, client billing, and vendor invoices.
• Facilitate payment of invoices due by sending bill reminders, contacting clients, and conducting collection activities.
• Enter customer deposits accurately daily and reconcile customer credit card payments.
• Review, code, and process vendor invoices for payment using accounting software and other programs.
• Manage administrative aspects of client contracts, including renewal periods, billing, asset data entries, and annual follow-ups.
• Establish and maintain strong professional relationships with new and existing clients and vendors.
• Maintain organized, detailed accounting records and files to document financial transactions.
• Complete and support daily, weekly, and monthly financial reporting for executive leadership, adhering strictly to deadlines.
• Communicate effectively and discuss A/P, A/R, and other accounting issues with different levels of management, internal leadership, and the Controller's office.
• Assist in ensuring compliance with local, state, and federal government reporting requirements, sales tax filings, and tax payments.
• Prepare books for tax returns and assist in tax-related preparation processes.
• Support payroll processing and administrative functions related to employee compensation and benefits as needed.
• Recommend improvements to accounting processes and procedures.
• Collaborate and maintain appropriate communication within the department, throughout the company, and with the Controller.
• Performs other duties as assigned.

Requirements

EXPERIENCE & EDUCATIONAL REQUIREMENTS

• 4-6 years of progressive accounting experience in AP, AR, or general bookkeeping
• Associate's degree in Accounting or a related field required; Bachelor's degree preferred
• Solid understanding of bookkeeping and core accounting principles and procedures
• Experience processing local and state sales tax filings
• Proficiency in MS Office; experience with Google Workspace and accounting software such as QuickBooks preferred
• Strong data entry, organizational, and written/verbal communication skills

Physical Demands & Work Environment

• Professional office environment with standard hours Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Routine use of standard office equipment such as desktop/laptop computers and smartphones
• Occasionally lift or move items up to 20 pounds