Staff Accountant

Altair Real Estate Services; Erie (Erie County); Vor Ort; USD 55.000 - 70.000; Vollzeit

Benefits dieser Stelle

Health Insurance

Dental Insurance

Vision Insurance

401K with Company Match

PTO

Zusammenfassung

Altair Real Estate Services is seeking a Staff Accountant to support the Controller in managing accounting functions for the company and its clients. You will handle billing processing, general ledger and bank reconciliations, journal entries, and monthly, quarterly, and annual financial reporting.

The role requires 1–3 years of accounting experience and a Bachelor’s degree (or equivalent) with strong Excel and communication skills.

Qualifikationen

• Education: Bachelor’s Degree in Accounting, Finance or Business Administration required; An Associate’s Degree in Accounting may be considered with the right experience.
• Experience: 1–3 years of relevant accounting experience required.

Aufgaben

• Follow the Accounting Calendar and complete all scheduled tasks in accordance with established deadlines.
• Process invoices for payment daily, including submission through Entrata and obtaining required approvals.
• Record tenant payments into accounting software by scanning payments, making bank deposits, and applying electronic payments to tenant ledgers.
• Open and process daily incoming mail and shared email inboxes.
• Maintain paper and electronic files weekly.
• Monitor and maintain insurance policies and certificates monthly; contact vendors to obtain updated COIs.
• Calculate and record CPI increases and rent step-ups in accounting software per lease terms.
• Ensure accuracy of monthly rent, condo fees, and common area maintenance charge posting; distribute statements.
• Record monthly recurring transactions including recurring journal entries, accounts payable, and loan payments from amortization schedules.
• Reconcile monthly bank statements.
• Support the Controller during month-end and year-end close, including GL reconciliations and financial statement prep.
• Input client budgets annually into accounting software, adjusting charges for condo fees and CAM estimate charges.

Kenntnisse

Time management

Attention to detail

Communication

Customer service

Ausbildung

Bachelor’s Degree in Accounting, Finance or Business Administration

Associate’s Degree in Accounting may be considered with the right experience

Tools

Entrata

QuickBooks Online

Microsoft Office 365

Jobbeschreibung

I. OBJECTIVE

The Staff Accountant supports the Controller in managing accounting functions for both the Company and its clients. Core responsibilities include processing billing, performing general ledger and bank statement reconciliations, preparing journal entries, assembling financial reports, and contributing to annual budgeting and cash forecasting activities.

II. RESPONSIBILITIES

Essential functions include, but are not limited to, the following:

Staff Related Tasks

• Follow the Accounting Calendar and complete all scheduled tasksin accordance withestablished deadlines (see attached Calendar).
• Process invoices for payment daily, including submission throughEntrataand obtaining required approvals.
• Record tenant payments into accounting software by scanning payments,making bankdeposits, and applying electronic payments to tenant ledgers.
• Open and process daily incoming mail and shared email inboxes.
• Maintain paper and electronic files weekly.
• Monitor andmaintaininsurance policies and certificates monthly;contact vendors prior toexpirationto obtain updated Certificates of Insurance (COIs).
• Calculate and record CPI increases and rent step-ups in accounting software per terms of the lease monthly.Send notification to tenantsofrent increase.
• Ensure accuracy of monthly rent,condofees, andcommon areamaintenance charge posting in accounting software and distribute statements.
• Record monthly recurring transactions, including recurring journal entries, accounts payable, and loan payments from amortization schedules.
• Reconcile monthly bank statements.
• Support the Controller during month-end and year-end close, including GL reconciliations, posting accuracy reviews, and preparation of financial statements.
• Input client budgets annually into accounting software, including adjusting any charges forcondofees and CAMestimatecharges.

System Related Tasks

• Manage the AP processing system (currentlyEntrata) by clearing exception queues,codingand routing invoices to appropriate staff, and batching approved invoices for payment — all on a daily basis.
• Clock in and out daily and add time off requests viaWebclock.
• Stack email daily ( www.stackmethod.com )

Vendor Related Tasks

• Coordinate with outside contractors and service providers to obtain andmaintaincurrent Certificates of Insurance.
• Maintain regular communication with vendors to confirmtimelyreceipt and payment of all invoices.

Client & Tenant Related Tasks

• Deliver exceptional customer service to tenants and property owners, responding to inquiries promptly and professionally.
• Coordinate with tenants to collect andmaintaincurrent Certificates of Insurance.

Perform other duties asrequiredfor the successful operation of the business.

III. QUALIFICATIONS

• Education: Bachelor’s Degree in Accounting, Finance or Business Administrationrequired. AnAssociate’s Degree in Accountingmay be considered with the right experience.
• Experience: 1–3 years of relevant accounting experiencerequired.

IV: SPECIAL REQUIREMENTS

• Solid knowledge of accounting principles and practices.
• Self-directed, motivated, and able to work independently with minimal supervision.
• Customer-serviceoriented.
• Ability to manage multiple projects and deadlines simultaneously.
• Driver’s license.
• Strong oral and written communication skills.
• Excellent analytical and organizational skills.
• Collaborative team player who actively supports colleagues and contributes to shared goals.
• Maintains a neat, professional appearance throughout the workday and whenever present on company property.
• Proficient with telephone systems, personal computers, Microsoft Office 365 (including Word and Outlook), and property management software.
• Adheres to all policies and expectations outlined in the employee handbook.
• Skilled at de-escalating customer concerns and resolving issues effectively before they escape.

V. EQUIPMENT UTILIZED

• Company providedlaptop
• Microsoft Office 365 Suite
• Entrata Property Management Software
• QuickBooks Online

WHAT ALTAIR CAN OFFER YOU

As an industry leader, we understand what it takes to be successful in today's competitive marketplace. Just as you're unique in your skills, experience, and personality, each of our jobs has a curated set of benefits specific to the position.

• Competitive compensation
• Health, dental, and vision insurance
• Life and AD&D insurance
• Disability insurance
• 401Kplan with company match
• Generous paid time off (PTO) program (FT and PT employees)
• Additionalpaid days off: 8 holidays, 5 floating holidays

Altair is an Equal Opportunity Employer.
Job type: Full-time
Schedule: Monday to Friday, Day Shift

Please noteAltair Holdings, LLC DBA Altair Real Estate Services reserves the right tomodifythis position as needed to best serve ourCustomers.