Staff Accountant

Altair Real Estate Services

Erie (Erie County)

On-site

USD 55,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Health insurance

Dental and vision insurance

Life and AD&D insurance

Disability insurance

401K with company match

Generous PTO

Job summary

Altair Real Estate Services is seeking a Staff Accountant to support the Controller in managing accounting functions for the company and clients. You will process invoices, record tenant payments, prepare journal entries, and help with budgeting and cash forecasting.

The role requires 1–3 years of accounting experience and a solid grasp of accounting principles. You will work with Entrata, QuickBooks Online, and MS Office 365 to maintain accurate ledgers, run reconciliations, and support

Qualifications

Bachelor’s Degree in Accounting, Finance or Business Administration required; an Associate’s Degree in Accounting may be considered with the right experience.
1–3 years of relevant accounting experience required.

Responsibilities

Process invoices for payment daily and obtain required approvals.
Record tenant payments and reconcile with bank statements.
Prepare journal entries and post to GL; assist with month-end and year-end close.
Assist in budgeting and cash forecasting.
Manage AP system (Entrata) and ensure timely payment processing.
Provide excellent service to tenants and property owners.

Skills

Accounting principles

Independent work

Time management

Customer service

Communication skills

Education

Bachelor’s Degree in Accounting/Finance/Business Admin

Associate’s Degree in Accounting

Tools

Entrata

Microsoft Office 365

QuickBooks Online

Property management software

Job description

I. OBJECTIVE

The Staff Accountant supports the Controller in managing accounting functions for both the Company and its clients. Core responsibilities include processing billing, performing general ledger and bank statement reconciliations, preparing journal entries, assembling financial reports, and contributing to annual budgeting and cash forecasting activities.

II. RESPONSIBILITIES

Essential functions include, but are not limited to, the following:

Staff Related Tasks

Follow the Accounting Calendar and complete all scheduled tasksin accordance withestablished deadlines (see attached Calendar).
Process invoices for payment daily, including submission throughEntrataand obtaining required approvals.
Record tenant payments into accounting software by scanning payments,making bankdeposits, and applying electronic payments to tenant ledgers.
Open and process daily incoming mail and shared email inboxes.
Maintain paper and electronic files weekly.
Monitor andmaintaininsurance policies and certificates monthly;contact vendors prior toexpirationto obtain updated Certificates of Insurance (COIs).
Calculate and record CPI increases and rent step-ups in accounting software per terms of the lease monthly.Send notification to tenantsofrent increase.
Ensure accuracy of monthly rent,condofees, andcommon areamaintenance charge posting in accounting software and distribute statements.
Record monthly recurring transactions, including recurring journal entries, accounts payable, and loan payments from amortization schedules.
Reconcile monthly bank statements.
Support the Controller during month-end and year-end close, including GL reconciliations, posting accuracy reviews, and preparation of financial statements.
Input client budgets annually into accounting software, including adjusting any charges forcondofees and CAMestimatecharges.

System Related Tasks

Manage the AP processing system (currentlyEntrata) by clearing exception queues,codingand routing invoices to appropriate staff, and batching approved invoices for payment — all on a daily basis.
Clock in and out daily and add time off requests viaWebclock.
Stack email daily ( www.stackmethod.com )

Vendor Related Tasks

Coordinate with outside contractors and service providers to obtain andmaintaincurrent Certificates of Insurance.
Maintain regular communication with vendors to confirmtimelyreceipt and payment of all invoices.

Client & Tenant Related Tasks

Deliver exceptional customer service to tenants and property owners, responding to inquiries promptly and professionally.
Coordinate with tenants to collect andmaintaincurrent Certificates of Insurance.

Perform other duties asrequiredfor the successful operation of the business.

III. QUALIFICATIONS

Education: Bachelor’s Degree in Accounting, Finance or Business Administrationrequired. AnAssociate’s Degree in Accountingmay be considered with the right experience.
Experience: 1–3 years of relevant accounting experiencerequired.

IV: SPECIAL REQUIREMENTS

Solid knowledge of accounting principles and practices.
Self-directed, motivated, and able to work independently with minimal supervision.
Customer-serviceoriented.
Ability to manage multiple projects and deadlines simultaneously.
Driver’s license.
Strong oral and written communication skills.
Excellent analytical and organizational skills.
Collaborative team player who actively supports colleagues and contributes to shared goals.
Maintains a neat, professional appearance throughout the workday and whenever present on company property.
Proficient with telephone systems, personal computers, Microsoft Office 365 (including Word and Outlook), and property management software.
Adheres to all policies and expectations outlined in the employee handbook.
Skilled at de-escalating customer concerns and resolving issues effectively before they escape.

V. EQUIPMENT UTILIZED

Company providedlaptop
Microsoft Office 365 Suite
Entrata Property Management Software
QuickBooks Online

WHAT ALTAIR CAN OFFER YOU

As an industry leader, we understand what it takes to be successful in today's competitive marketplace. Just as you'reunique in your skills, experience, and personality, each of our jobs has a curated set of benefits specific to the position.