Staff Accountant

Priority Dispatch Corp.; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous PTO

13 paid holidays

Health insurance (HMO/PPO/HSA options)

Dental & Vision coverage

Flexible Spending Account (FSA)

Retirement plan 403(b)

Life & disability insurance

Education & training support

Voluntary benefits

Employee assistance program (EAP)

Job summary

Healthcare Alternative Systems (HAS) is seeking a detail-oriented staff accountant to support daily accounting functions including AP/AR, bank reconciliations, and month-end close. The role involves grant administration, financial reporting, and audits, with emphasis on internal controls and compliance across multiple Chicagoland locations.

You will maintain vendor and grant records, prepare journal entries, and assist with reconciliation processes while collaborating with the finance team to

Qualifications

• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with accounts payable, accounts receivable, and general ledger accounting.
• Familiarity with grant accounting and financial reporting.
• Proficient in Microsoft Excel and accounting software. (Fundez)
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to prepare reconciliations and journal entries.
• Knowledge of month-end and year-end closing processes.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Understanding of internal controls, audit preparation, and compliance requirements.

Responsibilities

• Process invoices, payment requests, and vendor payments.
• Maintain vendor records and supporting documentation.
• Assist with preparation of weekly payment runs.
• Record grant revenue, contributions, program income, and other receipts.
• Prepare deposits and revenue reconciliations.
• Monitor outstanding receivables and assist with collections.
• Maintain grant budgets and expenditure tracking reports.
• Prepare supporting documentation for reimbursement requests.
• Maintain grant files and compliance documentation.
• Assist with grant financial reporting.
• Perform bank, credit card, and balance sheet reconciliations.
• Prepare recurring journal entries and account analyses.
• Assist with month-end and year-end close activities.
• Maintain prepaid expense and fixed asset schedules.
• Organize accounting records and audit documentation.
• Assist with audit requests and grant monitoring reviews.
• Follow established accounting policies and internal controls.
• Provide backup support for accounting and payroll functions.
• Perform special projects and other duties as assigned by manager.

Skills

GAAP knowledge

Accounts payable

Accounts receivable

General ledger accounting

Grant accounting

Microsoft Excel

Accounting software

Analytical skills

Attention to detail

Multitasking

Communication skills

Team collaboration

Internal controls

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Fundez

Job description

MISSION/VISIONHealthcare Alternative Systems (HAS) provides a continuum of multicultural and bilingual (English/Spanish) behavioral care and social services that empower individuals, families, and communities. HAS seeks to implement sustainable programs that benefit society by improving the well-being and recovery efforts of those individuals, families, and communities impacted by behavioral health problems. With eleven locations across the Chicagoland area, HAS provides services and resources to individuals at every stage in their behavioral/recovery journey so that they can be successful and become contributing members of their communities.JOB SUMMARYPerformed daily accounting functions, including accounts payable, accounts receivable, bank reconciliations, journal entries, and month-end closing. Supported grant administration, financial reporting, compliance documentation, and audits while maintaining accurate financial records and ensuring adherence to accounting policies and internal controls.ESSENTIAL DUTIESProcess invoices, payment requests, and vendor payments.Maintain vendor records and supporting documentation.Assist with preparation of weekly payment runs.Accounts Receivable & Revenue.Record grant revenue, contributions, program income, and other receipts.Prepare deposits and revenue reconciliations.Monitor outstanding receivables and assist with collections.Grant Administration Support.Maintain grant budgets and expenditure tracking reports.Prepare supporting documentation for reimbursement requests.Maintain grant files and compliance documentation.Assist with grant financial reporting.Reconciliations & Accounting Support.Perform bank, credit card, and balance sheet reconciliations.Prepare recurring journal entries and account analyses.Assist with month-end and year-end close activities.Maintain prepaid expense and fixed asset schedules.Audit & Compliance Support.Organize accounting records and audit documentation.Assist with audit requests and grant monitoring reviews.Follow established accounting policies and internal controls.Provide backup support for accounting and payroll functions.Perform special projects and other duties as assigned by manager.REQUIRED SKILLS/ABILITIESKnowledge of Generally Accepted Accounting Principles (GAAP).Experience with accounts payable, accounts receivable, and general ledger accounting.Familiarity with grant accounting and financial reporting.Proficient in Microsoft Excel and accounting software. (Fundez)Strong analytical, organizational, and problem-solving skills.Excellent attention to detail and accuracy.Ability to prepare reconciliations and journal entries.Knowledge of month-end and year-end closing processes.Ability to manage multiple priorities and meet deadlines.Strong written and verbal communication skills.Ability to work independently and collaboratively in a team environment.Understanding of internal controls, audit preparation, and compliance requirements.EDUCATION & EXPERIENCEBachelor's degree in Accounting, Finance, or a related field.Must have two (2) years of accounting experience.PHYSICAL REQUIREMENTSSedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.COMPREHENSIVE BENEFITSAt HAS, we value our employees and offer a robust benefits package designed to support your health, well-being, and financial security. When you join our team, you’ll receive:Generous Paid Time Off (PTO)13 Paid Holidays – Enjoy time off to rest and rechargeComprehensive Health Insurance – Affordable HMO, PPO, and HSA options through Blue Cross Blue ShieldDental & Vision Coverage – Choose from HMO or PPO dental plans and vision coverage through Blue Cross Blue ShieldFlexible Spending Account (FSA)- Medical, dependent care and commuterRetirement Plan – 403(b)Life & Disability InsuranceEducation & Training Support - $200 dollars annualVoluntary BenefitsEAP