Staff Accountant

Chinese Mutual Aid Association; Chicago (IL); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Growth opportunities

Fun, high-energy culture

Flexible hours

Relaxed dress code

Access to leadership team

Health Insurance (medical, dental, vis

Life Insurance

Disability coverage

Job summary

Chinese Mutual Aid Association (CMAA) is seeking a detailed nonprofit bookkeeper to manage day-to-day accounting, working closely with the finance team to maintain accurate books and grant tracking. The role emphasizes nonprofit budgeting, grant vouchering, and indirect cost allocation.

The candidate should have nonprofit accounting experience, expertise with QuickBooks, and strong Excel skills. This full-time, non-exempt position reports to the Finance Manager and offers growth opportunities

Qualifications

• Accounting degree or 3-5 years relevant work experience.
• Experience with nonprofit auditing and program audits.
• Experience using QuickBooks tools for importing/exporting large numbers of transactions.

Responsibilities

• Track day-to-day expenses/revenue including accounts payable and receivable, petty cash, and check deposits per GAAP.
• Process and pay invoices and correctly categorize and file them by grant or program.
• Prepare quarterly financial reports, including budget vs actual and program-specific reports.
• Assist with year-end audits and audits under the direction of the Finance Manager.
• Help prepare annual budget and allocate indirect costs for grants.
• Reconcile credit card receipts and bank statements.
• Perform other duties as assigned by the Director of Finance.

Skills

Excel skills

Math & analytical

Teamwork

Attention to detail

Education

Accounting degree or 3-5 years experience

Tools

QuickBooks

Job description

Job Type

Full-time

Description

TITLE: Staff Accountant

REPORTS TO: Finance Manager

JOB STATUS: Full-time, Non-exempt

SALARY: $40,000 to $45,000

About Us

Chinese Mutual Aid Association (CMAA) is a community-based 501(c)3 nonprofit organization dedicated to supporting Chicagoland’s diverse immigrant and refugee communities. Established in 1981, CMAA is a cornerstone of the “Asia on Argyle” corridor of the Uptown Neighborhood of Chicago with a satellite office in Elgin, IL, providing programs to serve our community across generations. We offer after-school, summer camp, and mentoring programs for young people. For adults, we provide case management and social services, education including English as a Second Language (ESL) classes, job preparation and placement services, and immigration and citizenship case assistance. We connect older adults to in-home care support and community enrichment through our Golden Age Club. Finally, we support entrepreneurs and small businesses as the only AAPI-led Small Business Development Center in Illinois.

Job Description

Chinese Mutual Aid Association (CMAA) is seeking a highly knowledgeable and detail-oriented nonprofit bookkeeper to handle the day-to-day accounting functions of our organization. The candidate will work closely with the rest of the finance team to ensure the financial integrity and maintenance of our books, and will primarily be responsible for tracking day-to-day transactions. Qualified candidates should have nonprofit-specific accounting experience, excellent candidates should be familiar with nonprofit grant vouchering, indirect expense allocation, and nonprofit budgeting.

Essential Functions & Responsibilities

• Tracking day-to-day expenses/revenue including accounts payable and receivable, petty cash, and check deposits in accordance with Generally Accepted Accounting Principles (GAAP).
• Process and pay invoices and correctly categorise and file them by grant or program
• Contribute to the finance team in order to process and prepare quarterly financial reports, e.g. budget v actual, program‑specific reports, etc.
• Assist with the finance team to prepare for program-specific and year‑end audits.
• Support the finance team in preparing the annual budget, allocating indirect costs, and creating vouchers for state and federal grants.
• Reconcile credit card receipt/bank statements
• Performs other duties as assigned by the Director of Finance.

Qualifications

• Accounting degree or 3-5 years relevant work experience.
• Experience with nonprofit auditing and preparing for program or agency-wide audits.
• Experience using third party QuickBooks tools for importing/exporting large numbers of transactions.

Minimum Qualification

• Advanced proficiency in QuickBooks, particularly using multi-fund accounting to differentiate, track, and create reports for separate programs/grants.
• Nonprofit bookkeeping experience, entering day-to-day transactions, tracking petty cash, creating invoices, paying bills, etc.
• Strong Excel skills, including pivot tables, lookups, linked sheets, and formatting for reporting.
• Ability to work as part of a small team as well as work independently.
• Strong math and analytical skills.
• Extreme attention to detail, specifically in regards to transaction details and proper filing.

Work Environment

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a largely sedentary role, however, some filing is required. This could require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Perks

• Health benefits
• Opportunities for growth and to give back to communities
• Fun, high-energy culture
• Flexible hours, based on individual schedule
• Relaxed dress code
• Access to an exceptional leadership team
• Health Insurance (medical, dental, vision) eligible within 60 days of hire with 90% employer contribution
• Life Insurance (and include any benefits such as employee contribution)
• Short and Long Term Disability coverage at 100% contribution and coverage by employer

Chinese Mutual Aid Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.