Finance Senior Associate

American Financial Group; Honolulu (HI); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid parental leave

Paid time off

Job summary

NAKASEC is seeking a Full-time Senior Finance Associate in Chicago, IL. The role reports to the Finance & Compliance Director and offers a hybrid work arrangement based in the Albany Park office. Salary ranges from $60,000 to $65,000 per year, depending on experience.

Responsibilities include accounting for entities and projects, payroll processing, vendor management, W‑9/1099 tasks, and monthly reconciliations, with a strong emphasis on accuracy and compliance.

Qualifications

• Bachelor’s degree in accounting, finance, or related field; MBA/CPA preferred.
• Proficiency with QuickBooks and Excel for financial analysis and reporting.
• Ability to come to Albany Park office 2–3 times per week.
• Data-entry skills with strong attention to detail.
• Demonstrated commitment to social, racial, and economic justice.

Responsibilities

• Track and reconcile online donations for each legal entity and fiscally sponsored project.
• Enter data for Accounts Payable and Accounts Receivable and ensure accuracy.
• Review invoices on Bill.com for correct coding and approval process.
• Maintain grants management tracker for each entity and project.
• Process bi-weekly payroll.
• Assist onboarding of contractors and manage vendor profiles on Bill.com.
• Collect and track annual W‑9s and assist with Form 1099 preparation.
• Manage users on Expensify and review credit-card reports and reimbursements.
• Assist with documentation for cost-sharing invoices between entities.
• Make bank deposits and prepare monthly bank and credit-card reconciliations.
• Create MOUs for regrants and maintain tracker.
• Attend meetings and assist Directors with admin projects.
• Other duties as assigned.

Skills

Data entry

Attention to detail

Problem solving

Communication

Time management

Education

Bachelor’s degree in accounting/finance

MBA / MFin / CPA preferred

Tools

QuickBooks

Microsoft Excel

Job description

Position Overview

Full‑time, exempt Senior Finance Associate in Chicago, IL, reporting to the Finance & Compliance Director.

Salary $60,000–$65,000 per year, varying with experience. The role is hybrid, based in the Albany Park office and may require infrequent travel.

Responsibilities

• Track and reconcile online donations for each legal entity and fiscally sponsored project.
• Enter data for Accounts Payable and Accounts Receivable functions and ensure accuracy for each legal entity and fiscally sponsored project.
• Review invoices on Bill.com for correct coding and approval process.
• Maintain grants management tracker (date of award, payment schedules, report due dates, etc.) for each legal entity and fiscally sponsored project.
• Process bi‑weekly payroll.
• Assist with onboarding new contractors and manage vendor profiles on Bill.com.
• Collect and track annual W‑9s and assist with Form 1099 preparation.
• Manage users on Expensify and review credit‑card reports and reimbursement requests for correct coding.
• Assist with the documentation process for preparing cost‑sharing invoices between all legal entities.
• Make bank deposits for checks and cash received.
• Prepare monthly bank statement and credit‑card statement reconciliations.
• Create Memorandums of Understanding for regrants to other organizations and maintain the regrants tracker.
• Attend staff meetings, manager meetings, and other meetings as needed.
• Assist NAKASEC Co‑Directors with administrative projects as needed.
• Other duties as assigned.

Qualifications

• Proficiency in English.
• Bachelor’s degree in accounting, finance, or related field required; advanced degree preferred (MBA, MFin, CPA).
• Proficiency in financial management software such as QuickBooks; familiarity with Microsoft Excel for financial analysis and reporting is essential.
• Ability to come to the Albany Park office 2–3 times a week.
• Data‑entry skills with strong attention to detail.
• Ability to problem‑solve independently.
• Ability to work efficiently and complete tasks in a timely manner.
• Demonstrated commitment to social, racial, and economic justice.
• Commitment to eradicating racism, sexism, queerphobia, transphobia, and other systems of oppression.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to attend the Albany Park office 2–3 times a week.

Benefits

• 401(k) matching.
• Dental insurance.
• Employee assistance program.
• Flexible spending account.
• Health insurance.
• Health savings account.
• Life insurance.
• Paid parental leave.
• Paid time off, vacation, sick days.
• Retirement plan with 3% matching.
• Vision insurance.
• 100% employer‑sponsored health, dental, and vision insurance.

NAKASEC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.