Assistant Comptroller

Chinese Mutual Aid Association; Chicago (IL); On-site; USD 68,000 - 92,000; Full time

Benefits offered by this job

Health benefits

Opportunities for growth

Fun, high-energy culture

Flexible hours

Relaxed dress code

Access to an exceptional leadership团队

Job summary

Chinese Mutual Aid Association (CMAA) in Chicago is seeking an experienced Manager of Finance to oversee day-to-day financial operations, budget preparation for grants, payroll processing, and regulatory compliance.

You will collaborate with multiple departments and funders, supervise junior staff, and support the Director of Finance on special projects. This role operates on-site five days a week in a nonprofit setting.

Qualifications

• 3–5 years of experience with government contracts and grant management.
• 2–4 years of experience in nonprofit accounting.
• Familiarity with payroll processing for large teams.
• Knowledge of health insurance and ancillary benefit cost allocation.
• Bachelor’s degree in finance, accounting, or related field.
• CPA credential a plus.
• Proficiency with QuickBooks is a plus.

Responsibilities

• Assist the Comptroller to prepare and monitor program budgets to ensure financial accuracy and alignment with organizational goals.
• Work with program and development staff to finalize and revise budget proposals.
• Prepare reports for program expenditures and submit required vouchers timely as per grant/funder specification.
• Prepare, revision, and tracking of departmental annual budgets in collaboration with program managers and department heads.
• Assist Comptroller to generate Budget to Actual reports by cost-centers and departments on a monthly and quarterly basis.
• Assist Comptroller to prepare monthly financial statements for Finance Committee and Board meeting.
• Partner with the Finance manager to execute and manage the payroll process, ensuring timely and accurate payment of salaries, benefits, and deductions.
• Supervise billing and accounts payables to ensure timely payments and accurate allocations.
• Assist the Comptroller in coordination with external auditors during financial audits, providing necessary documentation and support.
• Supervise staff accountants, providing guidance and training to enhance their skills and performance.
• Maintains records of current cash balances & assists the Comptroller in managing cash flow.
• Oversee accounts receivable/accounts payables
• Assist Comptroller in managing office contracts and vendors maintenance agreements
• Assist Comptroller in monitoring leasehold improvements
• Other responsibilities and duties as assigned by the Comptroller for accounting and finance functions

Skills

Government contracts

Grant management

Nonprofit accounting

Payroll processing

Health insurance cost allocation

CPA a plus

QuickBooks

Education

Bachelor's degree in Finance or Accounting

CPA credential a plus

Tools

QuickBooks

Job description

Job Type

Full-time

Description

TITLE: Assistant Comptroller

JOB STATUS: Full Time - Exempt

REPORTS TO: Managing Director

SALARY: $80,000

About Us

Chinese Mutual Aid Association (CMAA) is a community-based 501(c)3 nonprofit organization dedicated to supporting Chicagoland’s diverse immigrant and refugee communities. Established in 1981, CMAA is a cornerstone of the “Asia on Argyle” corridor of the Uptown Neighborhood of Chicago with satellite offices in the West Ridge neighborhood Chicago and Elgin, IL, providing programs to serve our community across generations. We offer after-school, summer camp, and mentoring programs for young people. For adults, we provide case management and social services, education including English as a Second Language (ESL) classes, job preparation and placement services, and immigration and citizenship case assistance. We connect older adults to in-home care support and community enrichment through our adult day services and Golden Age Club. Finally, we support entrepreneurs and small businesses through our Small Business Development Center and APEX Accelerator.

Job Description

Chinese Mutual Aid Association (CMAA) is seeking an experienced and detail-oriented Manager of Finance to oversee our financial operations. The successful candidate will manage day-to-day financial activities, manage and prepare financial reports for program grant budgets to funders, assist in department budget preparation, process payroll, and ensure compliance with financial policies and regulations. This role requires collaboration with various departments, funders external auditors, and supervision of junior finance staff. The manager will also support the Director of Finance with special projects.

Essential Functions & Responsibilities

• Assist the Comptroller to prepare and monitor program budgets to ensure financial accuracy and alignment with organizational goals.
• Work with program and development staff to finalize and revise budget proposals
• Prepare reports for program expenditures and submit required vouchers timely as per grant/funder specification
• Prepare, revision, and tracking of departmental annual budgets in collaboration with program managers and department heads.
• Assist Comptroller to generate Budget to Actual reports by cost-centers and departments on a monthly and quarterly basis.
• Assist Comptroller to prepare monthly financial statements for Finance Committee and Board meeting
• Partner with the Finance manager to execute and manage the payroll process, ensuring timely and accurate payment of salaries, benefits, and deductions.
• Supervise billing and accounts payables to ensure timely payments and accurate allocations
• Assist the Comptroller in coordination with external auditors during financial audits, providing necessary documentation and support.
• Supervise staff accountants, providing guidance and training to enhance their skills and performance.
• Maintains records of current cash balances & assists the Comptroller in managing cash flow
• Oversee accounts receivable/accounts payables
• Assist Comptroller in managing office contracts and vendors maintenance agreements
• Assist Comptroller in monitoring leasehold improvements
• Other responsibilities and duties as assigned by the Comptroller for accounting and finance functions

Qualifications

• 3-5 years of experience with government contracts and grant management.
• 2-4 years of experience working with nonprofit accounting.
• Familiarity with payroll processing for large teams.
• Knowledge of health insurance and ancillary benefit cost allocation.
• Bachelor’s degree in finance, Accounting, or a related field.
• Credential as Certified Public Accountant a plus.
• Proficiency with Quickbooks is a plus.

Work Environment

This job operates in a clerical, office setting. 5 days on site required. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is a largely sedentary role, however some filing is required. This could require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Perks

• Health benefits
• Opportunities for growth and to give back to communities
• Fun, high-energy culture
• Flexible hours, based on individual schedule
• Relaxed dress code
• Access to an exceptional leadership team

Chinese Mutual Aid Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.