Staff Accountant

Dear Media; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health, dental benefits

Parental and family leave

Competitive salaries

Job summary

Dear Media is seeking a Staff Accountant to support daily accounting operations with a focus on accounts payable, expense management, and talent payouts. The role collaborates with internal teams, vendors, and talent to ensure accurate payments and timely processing, while supporting general ledger activity and month-end close.

The ideal candidate has a solid foundation in GAAP, strong organizational skills, and a proactive approach to balancing multiple deadlines.

Qualifications

• 2+ years of accounting experience with hands-on exposure to month-end close, general ledger, and accounts payable.
• Solid foundation in accounting principles and GAAP.
• Strong written and verbal communication skills with the ability to work professionally with internal teams, vendors, talent, and representatives.

Responsibilities

• Manage the full accounts payable cycle across QuickBooks Online and Bill.com, including bill entry, approval routing, payment scheduling, and payment confirmation.
• Prepare and maintain the weekly Unpaid Bills report, flag aging items and duplicates, and escalate when needed.
• Maintain accurate vendor records, payment terms, and remittance information; resolve vendor inquiries and payment discrepancies.

Skills

Attention to detail

Communication skills

Organizational skills

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks Online

Bill.com

Job description

The Staff Accountant supports the day-to-day accounting operations of the company, with a primary focus on accounts payable, expense management, talent payouts, and month-end close. This role partners closely with internal teams, vendors, and talent to ensure payments are accurate, properly documented, and processed on schedule.

The Staff Accountant will also support general ledger activity, recurring accounting schedules, and balance sheet reconciliations. This is a hands-on role ideal for someone who is organized, detail-oriented, has a solid foundation in accounting principles and GAAP, and is interested in continuing to deepen their accounting knowledge.

Key Responsibilities

Accounts Payable & Reporting

• Manage the full accounts payable cycle across QuickBooks Online and Bill.com, including bill entry, approval routing, payment scheduling, and payment confirmation
• Prepare and maintain the weekly Unpaid Bills report, flagging aging items, duplicates, and bills requiring approval or follow-up
• Maintain accurate vendor records, payment terms, and remittance information
• Research and resolve vendor inquiries, payment discrepancies, and past-due balances
• Own and monitor the shared Accounts Payable inbox, organizing invoices and receipts and routing items to the appropriate approvers
• Upload and code vendor invoices with the appropriate class/department allocation and supporting documentation

Credit Card & Expense Management

• Match credit card transactions to receipts and supporting documentation
• Follow up with cardholders regarding missing receipts, unclear descriptions, or incorrect coding
• Reconcile credit card accounts and ensure transactions are recorded accurately and in the appropriate period
• Support and process talent payouts, verifying calculations against contracts, statements, and approved schedules
• Communicate directly with talent and their representatives regarding payout timing, documentation, and payment status
• Collect and maintain required payment documentation, including W-9s and banking/payment information
• Maintain accurate and up-to-date talent vendor records
• Serve as a professional and responsive point of contact for payment-related questions

Month-End Close & General Accounting

• Support the month-end close process, including journal entries, accruals, AP cutoff, and account reconciliations
• Maintain fixed asset and depreciation schedules and record monthly depreciation
• Maintain prepaid expense schedules and record monthly amortization
• Assist with general ledger and balance sheet account reconciliations
• Support sales tax reconciliations and other recurring accounting schedules as needed
• Provide supporting documentation for internal reviews, annual audits, and tax preparation

Qualifications

• Bachelor’s degree in Accounting or Finance preferred; equivalent practical experience with a strong accounting foundation will also be considered
• 2+ years of accounting experience with hands-on exposure to month-end close, general ledger account management, and accounts payable
• Solid foundation in accounting principles and GAAP, with a demonstrated interest in continuing to deepen accounting knowledge
• Familiarity with core accounting concepts, including journal entries, accruals, account reconciliations, asset depreciation, sales tax reconciliation, and prepaid amortization
• Experience with QuickBooks Online, Bill.com, or similar accounting and payment platforms preferred
• Strong attention to detail, organization, and ability to manage multiple deadlines
• Strong written and verbal communication skills with the ability to work professionally with internal teams, vendors, talent, and representatives

Dear Media offers competitive salaries and benefits to all employees. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors.

Dear Media is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Dear Media offers parental and family leave along with generous health and dental benefits for all employees.