Staff Accountant

Pathways Inc.; Ashland (KY); On-site; USD 45,000 - 55,000; Full time

Job summary

Pathways Inc. in Ashland, KY is seeking a Staff Accountant to support daily and monthly accounting operations.

This role helps with journal entries, reconciliations, cash activity, and financial reporting to ensure accuracy and compliance with policies. Key duties include payroll support, accounts receivable, fixed assets, month-end and year-end close, audit preparation, and maintaining orderly accounting records in QuickBooks.

Qualifications

• Degree in Accounting or Finance required.
• Experience in nonprofit accounting, healthcare accounting, payroll, grants, or fund accounting preferred.
• Equivalent combination of education and experience considered.

Responsibilities

• Prepare and record journal entries.
• Complete monthly bank reconciliations and balance sheet reconciliations.
• Enter and reconcile cash receipts, deposits, and related transactions.
• Assist with accounts receivable functions and miscellaneous billing.
• Maintain fixed asset and prepaid expense schedules.
• Assist with payroll processing and payroll tax reporting.

Skills

GAAP knowledge

Analytical skills

Attention to detail

Time management

Confidentiality

Microsoft Excel

Communication skills

Team collaboration

Ability to learn

Education

Accounting or Finance degree

Tools

QuickBooks

Job description

Pathways complies with all applicable federal, state, and local laws and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ancestry, age, disability, pregnancy status, victim status, marital status, member of the armed services or covered veteran status, or any other status that is protected by applicable federal, state, and/or local laws. This policy includes, but is not limited to: recruitment, employment, promotion, demotion, transfer, termination, compensation, benefits, layoffs, training, and social and recreational programs.

Department: Business Department
Employment Status: Full-Time
Salary Range: $45,000–$55,000

Position Summary

The Staff Accountant supports the daily and monthly accounting operations of Pathways, Inc. This position is responsible for assisting with journal entries, account reconciliations, cash activity, financial reporting, audit preparation, payroll support, and other accounting functions to ensure accurate and timely financial reporting while maintaining compliance with organizational policies and procedures.

Essential Duties and Responsibilities

• Prepare and record journal entries.

• Complete monthly bank reconciliations and balance sheet account reconciliations.

• Enter and reconcile cash receipts, deposits, and related transactions.

• Assist with accounts receivable functions and miscellaneous billing.

• Maintain fixed asset and prepaid expense schedules.

• Assist with payroll processing, payroll tax reporting, and payroll-related accounting activities as assigned.

• Maintain accounting records for affiliated organizations using QuickBooks.

• Process travel reimbursements and other employee expense transactions.

• Review account activity, research discrepancies, and resolve issues in a timely manner.

• Assist with monthly and year-end closing procedures.

• Prepare schedules and supporting documentation for financial statements.

• Assist with annual audit preparation and respond to auditor requests.

• Maintain organized, accurate, and complete accounting records and documentation.

• Adhere to established internal controls, accounting policies, and reporting deadlines.

• Provide cross-functional support within the Business Department as needed.

• Perform other accounting and administrative duties as assigned by the Controller or Chief Financial Officer (CFO).

Education and Experience

• Degree in Accounting or Finance required.

• Previous accounting or bookkeeping experience preferred.

• Experience in nonprofit accounting, healthcare accounting, payroll, grants, or fund accounting is preferred but not required.

• An equivalent combination of education and relevant experience may be considered.

Knowledge, Skills, and Abilities

• Working knowledge of generally accepted accounting principles (GAAP).

• Strong analytical, organizational, and problem-solving skills.

• Exceptional attention to detail and accuracy.

• Ability to prioritize workload and consistently meet monthly deadlines.

• Ability to maintain strict confidentiality of financial and employee information.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Ability to learn accounting, payroll, banking, and financial software systems.

• Strong written and verbal communication skills.

• Ability to work independently while collaborating effectively as part of a team.

• Demonstrated willingness to learn new responsibilities and adapt to changing departmental needs.

Preferred Qualifications

• Experience using Microsoft Excel and QuickBooks.

• Experience preparing journal entries and account reconciliations.

• Experience with nonprofit accounting practices.

• Experience assisting with monthly financial close and annual audit preparation.

General Expectations

The Staff Accountant is expected to demonstrate professionalism, integrity, dependability, confidentiality, and a strong commitment to accuracy. This position must maintain positive working relationships with internal and external stakeholders, adapt to evolving departmental needs, and contribute to a collaborative team environment. Duties and responsibilities may be modified or reassigned to meet the changing needs of the Business Department and the organization.

Department: Administrative
This is a full time position