Fiscal Specialist

PATH (People Acting to Help), Inc.; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Annual increases

Performance bonuses

Comprehensive benefits package

Professional development opportunities

Job summary

PATH (People Acting to Help), Inc. in Philadelphia is seeking a Fiscal Specialist to manage accounts payable functions, including processing invoices and cash management transactions. The role also provides administrative support and ensures accurate financial recording.

The ideal candidate will hold a Bachelor's degree in Accounting or Finance, possess 2-4 years of relevant experience, and have strong skills in Microsoft Excel and accounting software. Enjoy competitive pay, annual increases, and a full benefits package.

Qualifications

• 2-4 years of accounting and accounts payable experience.
• Driver's License and vehicle required.
• Willingness to learn computer functions related to accounts payable systems.

Responsibilities

• Process, verify, and reconcile invoices.
• Monitor expenses and record transactions in financial systems.
• Manage all petty cash requests and distributions.

Skills

Knowledge of Microsoft Excel

Accounting related software experience

Accounting and accounts payable experience

Education

Bachelor’s degree in Accounting, Finance or related field

Tools

Blackbaud

PaperSave

Accufund

Job description

PATH (People Acting to Help) Inc. is a comprehensive Community Behavioral Health and Intellectual Disability Center. We offer a wide array of services and supports to meet the needs of our community in Northeast Philadelphia. PATH regularly achieves the highest levels of accreditation, including a 5 Star Provider Rating by CBH, Philadelphia’s Managed Care Entity, and recognition and awards related to our high-quality, innovative programs and staff accomplishments and contributions.

Our Mission: To Help Individuals Achieve a More Independent and Fulfilling Life.

Why Work at PATH?

At PATH, our team members are at the heart of what we do, so we work hard to give them the best reasons to work here — and to stay here.

In addition to the satisfaction of making a real difference in people’s lives, we offer:

• Competitive pay
• Annual increases
• Performance and longevity bonuses
• Comprehensive benefits package for staff and family
• Generous number of paid holidays, vacation, sick, and personal time
• No-cost pension plan
• Ongoing professional development opportunities, including licensure supervision
• Cutting-edge treatment facility, resources, and treatment modalities
• Opportunities for advancement and growth within the organization
• Eligible for the Federal Public Student Loan Forgiveness (PSLF) program
• Referral bonus for referring a friend who accepts employment

Job Summary

To promote the mission of PATH to help individuals achieve a more independent and fulfilling life by being an effective team member. Responsibilities include all accounts payable functions for PATH and client related funds, accounting, cash management transactions and other related financial activities. The Fiscal Specialist will provide administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and recording transactions in financial systems.

Physical Demands

Minimal in nature.

Qualifications

Bachelor’s degree in Accounting, Finance or related field. 2-4 years of accounting and accounts payable experience. Knowledge of Microsoft Excel; willingness to learn computer functions as they relate to accounts payable systems. Previous experience using accounting related software. Driver’s License and vehicle required.

Specific Duties

• Receiving, reviewing, analyzing expenses (Invoices) and pushing into PaperSave (Accounts Payable Software) for processing.
• Posting of purchase orders for payment for all agency financial obligations.
• Reconciling purchase orders to invoices received.
• Preparation of checks for all agency financial obligations through PaperSave and Client payments via Accufund (Rep Payee Software).
• Preparation and documentation of deposits for all agency receipts through cash receipts journal entries.
• Manage all petty cash requests and distributions. Ensure proper recording of activities in Blackbaud and preparation of journal entry for replenishment. At times, be required to audit a site’s petty cash box.
• Payment of bills to the applicable program reporting unit.
• Maintain payment and receipts files.
• Update balances and AP invoices in weekly cash flow worksheet.
• Update CIRC Transportation spreadsheet when Healthlink invoices are received.
• Recording journal entries in Blackbaud.
• Running AP reports out of Blackbaud (Accounting Software).
• Recording ACH and funds banking transactions for accounts in Blackbaud, daily.
• Work with vendors and service providers to correct billing errors and discrepancies.
• Update Vendor records in Blackbaud and ensure proper coding of 1099 vendors.
• At the end of each calendar year, print 1099 statements and distribute them.
• Ensure PATH’s tax exemption certificate is distributed to business and service providers.
• Support Accounting Transactions Manager as needed to ensure proper recording of general ledger activities.
• Support as needed during the month-end close process.
• Other financial related activities as assigned by supervisor.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status or any other characteristic protected by law.