Staff Academic Advisor

Alabama State University; Montgomery (AL); On-site; USD 40,000 - 52,000; Full time

Job summary

Alabama State University is seeking an Academic Advisor to build student schedules for SOPH-SR, direct admit, and transfer students. The role uses SIS and EAB Navigate to schedule appointments and track progress, while coordinating with Student Affairs and Academic Success Coordinators.

Eligible candidates have a Bachelor’s degree and at least two years of related experience, plus knowledge of academic coaching, mentoring techniques, and curriculum guidance processes.

Qualifications

• Bachelor’s degree and at least 2 years of related experience in academic advising or coaching.
• Knowledge of academic coaching, instructional and mentoring techniques for traditional and online courses.
• Ability to organize and lead group and collaborative activities.

Responsibilities

• Build student schedules for SOPH-SR students, direct admit students, and transfers.
• Use SIS to build schedules
• Manage additions and schedule changes
• Manage student advising meetings
• Set times and appointments
• Use scheduling software and EAB Navigate to schedule and manage appointments
• Interface with EAB Navigate to enter student progress reports after advising appointments
• Track student progress
• Send student referrals for ancillary services (counseling, student accounts, financial aid, etc.)
• Collaborate with Student Affairs to manage second year transition into academic units
• Complete monthly progress reports and submit to Academic Success Coordinators
• Develop student-facing strategies to increase student engagement
• Coordinate advising days/dates/and events

Skills

Academic Advising

Student Success Coaching

Interpersonal Skills

Communication Skills

Education

Bachelor’s degree

Tools

SIS- PeopleSoft

EAB Navigate

Canvas

Microsoft Office

Job description

Duties and Responsibilities:

• Build student schedules for SOPH-SR students, direct admit students, and transfers.

• Use SIS to build schedules

• Manage additions and schedule changes

• Manage student advising meetings

• Set times and appointments

• Use scheduling software and EAB Navigate to schedule and manage appointments

• Interface with EAB Navigate to enter student progress reports after advising appointments

• Set times and appointments for advisees

• Use scheduling software and EAB Navigate to schedule and manage appointments

• Track student progress

• Send student referrals for ancillary services (counseling, student accounts, financial aid, etc.)

• Collaborate with Student Affairs to manage second year transition into academic units

• Collaborate with ORR to manage gaps in second year handoff into academic units

• Collaborate with Academic Advising Champions within units to disseminate pertinent

• information to faculty advisors

• Collaborate with Academic Success Coordinators

• Complete monthly progress reports and submit to Academic Success Coordinators

• Track number of visits and share progress report data

• Collaborate for faculty and student-facing strategy development

• Collect and curate most recent curriculum guides

• Manage degree semester-by-semester degree audits

• Use EAB Navigate to send alerts to students (deficiency alerts, updates, curriculum changes, etc.)

• Coordinate with academic units to ensure curriculum guides are updated

• Monitor software platform for outstanding change-in-major documents

• Develop student-facing strategies to increase student engagement

• Interface with marketing

• Develop flyers and other engagement materials

• Develop social media content

• Coordinate advising days/dates/and events

Bachelor’s degree, 2 years of related experience, working knowledge of academic coaching, instructional and mentoring techniques to include traditional and online course practices and procedures, relevant trends, and processes the resources for organizing and leading group and collaborative activities.

General Knowledge and Skills

• Academic Advising

• Student Success Coaching

• SIS- PeopleSoft

• EAB Navigate

• Canvas

• Microsoft Office

• Interpersonal Skills

• Communication Skills

EEOC STATEMENT:

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.

DISCLAIMER:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.