Stadium Event Coordinator - On-Site & Client Lead

Kansas City Chiefs; Kansas City (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Kansas City Chiefs are seeking an organized, service-focused Event Coordinator to support planning and execution of corporate, internal, and special events at Arrowhead Stadium.

You will be the primary client contact, coordinating with internal departments and external partners from planning through execution, ensuring timelines, setups, and venue standards are met in a fast-paced environment.

Qualifications

• Bachelor’s degree in event management, hospitality, business, communications, sports management, or related field or equivalent experience.
• Two or more years in venue management, event planning, hospitality, or related field.
• Strong organizational, communication, customer service, and problem-solving skills.
• Role requires managing multiple events and priorities with attention to detail.
• Proficiency with Microsoft Office applications.
• Experience with AutoCAD or event management software is preferred.
• Ability to build relationships with clients, colleagues, vendors and partners.
• Willingness to work flexible hours including evenings, weekends, holidays and extended event hours.
• Experience in stadium/arena/convention center or similar venue.
• Familiarity with event production, A/V systems, room setups, and event financial reconciliation.

Responsibilities

• Plan, coordinate, and execute assigned corporate, internal, and special events.
• Serve as primary contact for clients throughout the event planning process.
• Conduct planning meetings and site visits to identify event needs and timelines.
• Develop and distribute event plans, diagrams, timelines, setup instructions, and other docs.
• Coordinate requirements with operations, engineering, security, food & beverage, parking, A/V, IT, and staff.
• Communicate updates to clients, internal teams, and service partners.
• Provide on-site event management and troubleshoot issues during events.
• Assist with event billing, expense tracking, and reconciliation.
• Support Chiefs game days, concerts, and other major stadium events.

Skills

Event planning

Communication

Customer service

Multitasking

Microsoft Office

Problem-solving

Education

Bachelor’s degree or equivalent

Tools

AutoCAD

Event management software

Job description

Kansas City Chiefs are seeking an organized, service-focused Event Coordinator to support planning and execution of corporate, internal, and special events at Arrowhead Stadium.

You will be the primary client contact, coordinating with internal departments and external partners from planning through execution, ensuring timelines, setups, and venue standards are met in a fast-paced environment.