St. Joseph Hessen Cassel, Fort Wayne -Secretary

Diocesan AM Services of Fort Wayne; Fort Wayne (IN); On-site; USD 17,000 - 25,000; Part time

Job summary

St. Joseph Hessen Cassel School in Fort Wayne, IN is seeking a Part-Time Office Secretary to serve as the primary contact for students, families, and staff.

The role involves front-desk support, attendance data management in PowerSchool, and regulatory compliance with Indiana guidelines. The ideal candidate will be highly organized, discreet, and able to balance multiple tasks while maintaining a warm, student-centered environment.

Qualifications

• High school diploma or GED required.
• Proficiency with PowerSchool and standard office tools (Microsoft Office / Google Workspace).
• Discretion and confidentiality required.
• Compassionate and patient demeanor; team-oriented work ethic.
• Must complete Diocese background checks and Safe Environment training prior to employment.

Responsibilities

• Greet visitors, answer calls, and assist students in the front office.
• Maintain daily attendance tracking and PowerSchool database records.
• Understand Indiana state laws and guidelines on attendance, safety, and reporting.
• Handle multiple front-office tasks including sorting mail, filing, and routing communications.
• Collaborate with the Principal, faculty, parish staff, and volunteers to support the school community.

Skills

Multitasking

Organizational skills

Discretion

Interpersonal skills

Education

High school diploma or GED

Tools

PowerSchool

Microsoft Office

Google Workspace

Job description

• Location 11521 US-27,Fort Wayne, IN, 46816,United States
• Job Category School
• Employee Type Part Time

Description

Job Title: Part-Time School Office Secretary
Location: St. Joseph Hessen Cassel School , 11521 US Hwy 27 South, Fort Wayne, IN 46816
Position Type: Part-Time (Up to 29 hours per week)
Reports To: School Principal

About Our School

St. Joseph Hessen Cassel School is a faith-filled, PK-8 Catholic school dedicated to fostering strong academic excellence and character development rooted in Catholic values. We are seeking a dedicated, welcoming, and organized Part-Time Office Secretary to serve as a primary point of contact for our school community. The ideal candidate will cultivate a warm environment for our students, parents, and staff while managing daily administrative operations with professionalism and grace.

Position Summary

The School Office Secretary plays a vital role in the heartbeat of our school. This position requires an adaptable multitasker who can balance database management, regulatory compliance, and phone inquiries, all while keeping a compassionate, student-focused mindset. Because you will handle sensitive student records and family information daily, absolute confidentiality is a strict requirement for this role.

Key Responsibilities

• Student & Family Support: Greet visitors, answer phone calls, and assist students who come to the front office needing help, basic care, or guidance.
• Attendance & Data Management: Manage daily student attendance tracking and maintain clean student database records within PowerSchool .
• Compliance & Legal Knowledge: Maintain an understanding of Indiana state laws and guidelines regarding school attendance, safety, and reporting metrics.
• Administrative Operations: Manage multiple front-office tasks simultaneously, including sorting mail, filing, and routing communications to proper staff members.
• Team Collaboration: Work dynamically alongside the Principal, faculty, parish staff, and volunteers to support a cohesive school community.

Qualifications

• Education: High school diploma or GED equivalent required.
• Technical Skills: Proficiency with school management software—specifically PowerSchool —and standard office tools (Microsoft Office / Google Workspace).
• Core Traits: Exceptional multitasking abilities, strong organizational habits, and an unwavering commitment to discretion and confidentiality.
• Interpersonal Skills: A compassionate, patient demeanor with children and a collaborative, team-oriented work ethic.
• Compliance: Must successfully complete all required Diocese of Fort Wayne - South Bend background checks and Safe Environment training (e.g., Virtus/Protecting God's Children) prior to employment.

Requirements

Qualifications

• Education: High school diploma or GED equivalent required.
• Technical Skills: Proficiency with school management software—specifically PowerSchool —and standard office tools (Microsoft Office / Google Workspace).
• Core Traits: Exceptional multitasking abilities, strong organizational habits, and an unwavering commitment to discretion and confidentiality.
• Interpersonal Skills: A compassionate, patient demeanor with children and a collaborative, team-oriented work ethic.
• Compliance: Must successfully complete all required Diocese of Fort Wayne - South Bend background checks and Safe Environment training (e.g., Virtus/Protecting God's Children) prior to employment.