SS270903 Substitute Secretaries

West Virginia Department of Education; Texas; On-site; USD 19,000 - 25,000; Part time

Job summary

Upshur County Board of Education seeks a Secretarial/Clerical/Substitute Secretary to perform a variety of complex clerical tasks in a school setting. You will provide secretarial, bookkeeping and administrative support, liaising with staff and the public, and preparing official communications and reports.

The role requires strong organizational skills, accuracy, and ability to multi-task across multiple responsibilities while adhering to county policies.

Qualifications

• High School diploma or equivalent; background check required.
• Criminal background check conducted as per WV Code §18-5-15c.
• Meet WV Code definitions and state-approved competency test requirements.
• Ability to perform essential duties satisfactorily with accuracy.

Responsibilities

• Provides secretarial, bookkeeping and administrative support.
• May schedule professional trips and/or in-services.
• Produce accurate work with frequent interruptions.
• Serve as liaison between building/program and the public.
• Schedule facilities and coordinate activities/meetings.
• Maintain effective relationships with students, staff and community.
• Maintain inventory of supplies and equipment.
• Prepare letters, newsletters and notices.
• Prepare reports and communications for building as directed.
• Comply with State Law and County policies and regulations.

Skills

Secretarial skills

Clerical skills

Bookkeeping

Administrative support

Communication

Education

High School diploma or equivalent

Job description

• Position Type:
  Secretarial/Clerical/ Substitute Secretary
  

IMMEDIATE SUPERVISOR:

Building Principal, Supervisor of Department, or Program Supervisor

FLSA STATUS:

Non-exempt

EMPLOYMENT TERM:

As needed throughout the school year

SALARY:

Pursuant to WV Code §18A-4-8a, in accordance with Upshur County Salary Scale, Pay Grade E

EVALUATION:

Performance in this position will be evaluated annually by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and UCBOE's Guide to Performance Evaluation for Service Personnel

JOB SUMMARY:

The Secretary position requires performance of a variety of complex secretarial and clerical work in a school or departmental location.

PERFORMANCE RESPONSIBILITIES:

Additional Duties may be assigned

• Provides secretarial, bookkeeping and administrative support.
• May be responsible for scheduling of professional trips and/or in-services.
• Can produce accurate work with frequent interruptions.
• Serves in a liaison capacity between the building/program and the public.
• May schedule the facilities/coordinate and make necessary arrangements for activities and/or meetings.
• Establishes and maintains effective relationships with students, staff and community.
• Maintains inventory of supplies and equipment.
• Deals extensively with staff and community.
• Follows office procedures.
• Prepares accurate written communications including letters, newsletters and notices.
• Prepares various reports and communication for building, as directed.
• Complies with State Law and County policies and regulations.
• Accurately prepares county, state and federal reports from raw data, which includes generating charts and graphs on the computer as necessary.
• Greets visitors, answers phones, responds to inquiries and accurately routes messages.
• Multi-task; manage many responsibilities simultaneously

QUALIFICATIONS:

High School diploma or equivalent, pursuant to WV Code §18A-2-5; Criminal background check conducted pursuant to WV Code §18-5-15c; Meet the definition of "Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test), as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job The noise level in this work environment is usually quiet to loud (40- 90 dB) depending on the assignment of the position. The employee continuously is interacting with the public, students and staff.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

"As required by federal laws and regulation, the Upshur County Board of Education does not discriminate on the basis of sex, race, color, religion, handicapping condition, or national origin in employment or in its educational programs and activities. Inquiries may be referred to the Title IX Coordinator, Upshur County Board of Education, 102 Smithfield Street, Buckhannon, West Virginia 26201, phone no. 304-472-5480; or to the Section 504 Coordinator, Upshur County Board of Education, 102 Smithfield Street, Buckhannon, West Virginia, 26201, phone no. 304-472-5480; to the State Elimination of Sex Discrimination Project Coordinator, phone no. 304-558-7867; or to the U.S. Department of Education's Director of the Office for Civil Rights, phone no. [phone]."