Day to Day Substitute Secretary

Berkeley County School District; Martinsburg (WV); On-site; USD 28,000 - 35,000; Part time

Job summary

Berkeley County Schools in Martinsburg, WV, is seeking a Day to Day Substitute Secretary to support the building's administration. Responsibilities include greeting visitors, handling calls, scheduling, cash handling, and keeping records with discretion.

Starting pay begins at $158.90 per day with immediate starting date. The role requires a high school diploma, ability to pass competency exams, pass a typing test, and work well with students, parents, and staff.

Qualifications

• High school diploma or GED required.
• Pass WV Department of Education competency exams for secretary classification.

Responsibilities

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Student Scheduling.
• Makes and receives telephone calls, takes messages, routes calls.
• Maintains school records and files for building, principal and related requirements.
• Distributes mail.
• Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner.
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs.
• Orientates substitute teachers.
• Processes attendance/payroll for the building staff.
• Takes/transcribes notes for correspondence.
• Provides appropriate first aid needs.
• Attends Open House.
• Orders, processes, and maintains office materials and equipment.
• Maintains confidential.

Skills

Typing 45 wpm

Communication

Computer literacy

Interpersonal skills

Education

High school diploma or GED

Job description

Day to Day Substitute Secretary

Berkeley County Schools (WV) Berkeley County Schools - Martinsburg, West Virginia Open in Google Maps

This job is also posted in Berkeley County Schools

Job Details

Job ID: 5896921

Application Deadline: Sep 08, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Sep 01, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Pay starting at $158.90 per day!

Position Title: Day to day Secretary

Department: Building

Reports To: Building Principal/Supervisor

Summary

Serves as a substitute secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping etc.

Essential Duties and Responsibilities

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Student Scheduling
• Makes and receives telephone calls, takes messages, routes calls
• Maintains school records and files for building, principal and related requirements
• Distributes mail
• Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs
• Orientates substitute teachers
• Processes attendance/payroll for the building staff
• Takes/transcribes notes for correspondence
• Provides appropriate first aid needs
• Attends Open House
• Orders, processes, and maintains office materials and equipment
• Maintains confidential
• Administers medication according to policy and regulations, if necessary.
• Operates standard office equipment
• Takes in-service training as stipulated by contract
• Distributes district flyers
• Works with Business office to process purchase order numbers, petty cash as delegated by the principal
• Performs duties in accordance to contract, W. Va. Code, and policies.
• Other duties may be assigned.

Supervisory Responsibilities

None.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Take and pass the WV Department of Education’s competency exams for secretary classification.

Education and/or Experience

High school diploma or general education degree (GED).

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Skills and Abilities

Ability to pass a typing test at 45 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or push up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

Work Environment

The noise level in the work environment is usually moderate to loud.

Evaluation

Job performance is evaluated in accordance to district guidelines by the district supervisor.

Position Type: Substitute

Job Categories

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Lee-Dorah Wokpara , Recruiter/Talent Management Coordinator
• 1453 Winchester Ave
• Berkeley Co. Schools -- HR Dept.
• Martinsburg, West Virginia 25405
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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