Sr Talent Acquisition Coordinator I (Hybrid)

American Medical Association; Chicago (IL); Hybrid; USD 37,000 - 48,000; Full time

Job summary

The American Medical Association in Chicago, IL is seeking a Sr Talent Acquisition Coordinator I (Hybrid) to support talent acquisition and onboarding on the HR team. This role involves coordinating Pathways ATS activities, interviews, and onboarding while maintaining TA metrics for continuous improvement.

The position supports the AMA internship program and requires strong communication, attention to detail, and a proactive service mindset.

Qualifications

• Bachelor's degree or equivalent experience required.
• Minimum 3+ years' experience in HR or a project-based environment.
• Prior experience with applicant tracking systems and onboarding new employees strongly preferred.
• Strong attention to detail and demonstrated ability to provide accurate, thorough, and timely results.
• Demonstrated ability to set priorities, independently manage workload and complete detailed projects accurately and on schedule.
• Excellent verbal and written communication skills required.
• Ability to work with all levels of employees and navigate ambiguity in a fast-paced environment.
• Strong customer service skills and demonstrated service-oriented approach to work.
• Must be an active problem solver and able to make decisions based on available resources.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Provide support to Talent Acquisition (TA) team in recruiting and onboarding of new employees.
• Create timely and accurate job requisitions within Pathways ATS and maintain application workflows.
• Create offer letters (within Pathways ATS for posted requisitions or manually for non-requisition promotions).
• Coordinate Pathways Onboarding processes for new hires and monitor new employee onboarding assignments.
• Maintain program materials and update as needed to ensure up-to-date information is provided.
• Manage new hire paperwork, execute I-9, and transfer info to the Operations team for inclusion in the Employee files.
• Administer surveys to hiring managers and candidates to assess recruiting and onboarding process effectiveness.
• Maintain TA Metrics, including survey data and TA performance reports (in conjunction with HR Operations).
• Support the recruitment lifecycle for the AMA internship program including sourcing, interviewing, hiring and onboarding interns.
• Maintain external job postings and related billings. Identify, evaluate and analyze recruiting sources to ensure pipeline of candidates is maintained.
• Coordinate and schedule virtual/on-site candidate interviews, ensuring timely communication, with accurate details and a seamless candidate experience.
• Provide administrative support to HR team on an as-needed basis.

Skills

Communication

Attention to detail

Customer service

Problem solving

Education

Bachelor's degree or equivalent experience

Tools

Pathways ATS

Microsoft Office

Job description

Sr Talent Acquisition
Coordinator I (Hybrid)

Chicago, IL

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non‑profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people‑first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Sr Talent Acquisition Coordinator I (Hybrid) on our Human Resources team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.

As a Sr Talent Acquisition Coordinator I, you will provide support to the talent acquisition process through pre‑hire and post‑hire activities. You will collaborate with others to impact the continued evolution and improvement of talent acquisition and onboarding services including coordination of talent analytics, employer branding activities, applicant strategies, and candidate and hiring manager experience.

RESPONSIBILITIES

Talent Acquisition

• Provide support to Talent Acquisition (TA) team in areas including recruiting and onboarding of new employees. .
• Create timely and accurate job requisitions within Pathways ATS and maintain application workflows.
• Create offer letters (within Pathways ATS for posted requisitions or manually for non‑requisition promotions).
• Coordinate Pathways Onboarding processes for new hires and monitor new employee onboarding assignments.
• Maintain program materials and update as needed to ensure up‑to‑date information is provided.
• Manage new hire paperwork, execute I‑9, and transfer info to the Operations team for inclusion in the Employee files.
• Administer surveys to hiring managers and candidates to assess recruiting and onboarding process effectiveness.
• Maintain TA Metrics, including survey data and TA performance reports (in conjunction with HR Operations).
• Support the recruitment lifecycle for the AMA internship program including sourcing, interviewing, hiring and onboarding interns.
• Maintain external job postings and related billings. Identify, evaluate and analyze recruiting sources to ensure pipeline of candidates is maintained.
• Coordinate and schedule virtual/on‑site candidate interviews, ensuring timely communication, with accurate details and a seamless candidate experience.

Support

• Provide administrative support to HR team on an as‑needed basis.

May include other responsibilities as assigned

REQUIREMENTS

1. Bachelor's degree or equivalent experience required.
2. Minimum 3+ years' experience working in HR or a project‑based environment.
3. Prior experience with applicant tracking systems and onboarding new employees strongly preferred.
4. Strong attention to detail and demonstrated ability to provide accurate, thorough, and timely results.
5. Demonstrated ability to set priorities, independently manage workload and complete detailed projects accurately and on schedule.
6. Excellent verbal and written communication skills required.
7. Ability to work with all levels of employees and navigate ambiguity in a fast‑paced environment.
8. Strong customer service skills and demonstrated service‑oriented approach to work.
9. Must be an active problem solver and able to make decisions based on available resources.
10. Proficiency in Microsoft Office Suite required.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

This
role is an exempt position, and the hourly range for this position is $27.09-$35.15.
This is the lowest to highest salary we believe we would pay for this role at
the time of this posting. An employee's pay within the salary range will be
determined by a variety of factors including but not limited to business
consideration and geographical location, as well as candidate qualifications,
such as skills, education, and experience. Employees are also eligible to
participate in an incentive plan. To learn more about the American Medical Association's
benefits offerings, please click here.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION