Sr Subcontracts Administrator

Paligen Technologies; Tampa (FL); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401k with company matching

Paid time off

Holidays

Job summary

Paligen Technologies is seeking a Sr. Subcontracts Administrator to lead the full lifecycle of complex subcontracts within our Defense-focused Supply Chain team in Tampa, FL.

You will manage acquisition planning, solicitations, negotiations, administration, and closeout, ensuring compliance with FAR/DFARS and program requirements. Ideal candidates bring 5+ years of subcontract experience in defense or aerospace, strong negotiation and analytical skills, and the ability to influence supplier

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or related field required.
• 5+ years of subcontract administration, procurement, or supply chain management experience in defense/aerospace preferred.
• FAR/DFARS and government contracting experience in complex programs required.
• DoD modernization or facilitation program experience preferred.

Responsibilities

• Develop and issue RFIs, RFPs, and RFQs for complex subcontracting efforts.
• Evaluate supplier responses, conduct source selection, and lead price/terms negotiations.
• Draft and negotiate subcontract agreements compliant with FAR/DFARS and regulations.
• Administer subcontract awards and modifications across contract types.
• Ensure compliance, identify risks, and support audits and reporting.
• Maintain subcontract files and present status reports to management.

Skills

Negotiation

Analytical skills

Written and verbal communication

Attention to detail

Project leadership

MS Office

ERP software

Education

Bachelor's degree in Business Administration, Supply Chain Management, or related field

Master's degree or CPSM/CPCM certification (plus)

Tools

MS Office Suite

ERP software systems

Job description

At Paligen Technologies, our drive for success is strengthened knowing each of us supports the U.S. warfighter and modernizes the U.S. defense industrial base.

We support each team member with a comprehensive benefits package that fosters growth and well-being.

• Medical, dental and vision plans
• 401k with company matching
• Paid time off
• Holidays

01. Our Vision

To transform industry through innovation in manufacturing and engineering solutions.

Open Positions

Position: Sr Subcontracts Administrator

Location: Tampa, FL

Job Id: 282

# of Openings: 1

Job Title: Sr. Subcontracts Administrator

Job Family: Supply Chain

Paligen Technologies is advancing critical defense modernization programs and is seeking an experienced Sr. Subcontracts Administrator to support its Supply Chain Management team and help drive mission success across key defense programs.

The Sr. Subcontracts Administrator will lead the full lifecycle of complex subcontracts - from acquisition planning and solicitation through negotiation, administration, subcontractor performance management, and closeout. This role is ideal for a seasoned subcontract professional who thrives in a high‑visibility environment, enjoys influencing supplier strategy, and desires to create an impact to programs that directly support the warfighter and national security.

Why This Role Matters

As a Sr. Subcontracts Administrator, you will directly shape supplier performance, contractual compliance, and overall program success. You’ll serve as a trusted advisor to Program Management, Engineering, Contracts, Construction, and Leadership, ensuring our subcontract partners deliver critical products and services on time and to specification. Your expertise will help mitigate risk, strengthen supplier relationships, and drive process improvements across Paligen’s growing defense portfolio.

Primary Responsibilities:

Solicitation and Source Selection:

• Develop and issue Requests for Information (RFI), Requests for Proposals (RFPs) and Requests for Quotations (RFQs) for complex subcontracting efforts
• Evaluate supplier responses, proposals and quotations, conduct source selection, and lead negotiations of price, schedule, and terms and conditions
• Perform source justifications and cost and price analyses

Subcontract Award and Administration:

• Draft, review, and negotiate subcontract agreements, ensuring compliance with FAR/DFARS and other regulatory requirements
• Administer subcontract awards and modifications across multiple contract types, including Firm-Fixed-Price (FFP), Time & Materials (T&M), etc., ensuring timely delivery, quality, and performance
• Ensure change management principles are upheld

Compliance and Risk Management:

• Ensure adherence to FAR/DFARS, all applicable laws, regulations, and internal policies
• Identify and mitigate risks associated with subcontracts, including financial, schedule, and performance risks
• Support audits and other compliance and risk management initiatives
• Establish and maintain strong relationships with subcontractors, acting as the primary point of contact
• Resolve issues and disputes, facilitating effective communication and collaboration between subcontractors and internal teams

Documentation and Reporting:

• Maintain accurate and complete subcontract files and records in accordance with FAR/DFARS and company policies and procedures
• Prepare and present reports on subcontract status, performance, and compliance to management, suppliers, and/or customers
• Participate and/or lead process improvement initiatives to enhance subcontracting practices and efficiency
• Stay current with industry trends, best practices, and regulatory changes

Cross-Functional Collaboration:

• Partner closely with Program Management, Engineering, Contracts, Construction, and other departments
• Collaborate and support other procurement efforts as required

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field. A Master's degree or professional certification (e.g., CPSM, CPCM) is a plus
• Minimum of 5 years of experience in subcontract administration, procurement, or supply chain management, preferably in the defense or aerospace industry
• Proven experience with FAR/DFARS and government contracting in complex large- scale programs
• Experience on modernization or facilitation programs in support of the DoD is preferred

Skills:

• Strong negotiation and analytical skills
• Excellent written and verbal communication skills
• Highly organized and detail-oriented, and able to manage multiple priorities
• Demonstrated integrity, collaboration, and commitment to continuous improvement
• Proficiency in Microsoft Office Suite and ERP software systems
• Ability to lead projects, support training and development, and act as a subject matter expert

Other Requirements:

• Travel: 10%, to support other Paligen locations, supplier visits, etc.
• Work Environment: Home office, supplier sites, manufacturing locations
• Background Investigation/Drug Screen/US Person: Required

Paligen Technologies is an Equal Opportunity Employer. We value the unique skills and capabilities that our team members bring to our mission. We make all hiring and employment decisions based solely on individual qualifications, merit, and business needs. We strictly prohibit discrimination, ensuring a fair and objective selection process for all applicants.

We are proud to be an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable law.