Sr Subcontracts Administrator

Paligen Technologies, Inc.; Tampa (FL); On-site; USD 90,000 - 140,000; Full time

Job summary

Paligen Technologies, Tampa, FL is seeking an experienced Sr. Subcontracts Administrator to lead the full lifecycle of complex subcontracts in defense programs.

You will drive acquisition planning, negotiation, administration, and closeout, while ensuring compliance with FAR/DFARS and customer requirements. You will partner with Program Management, Engineering and Contracts to optimize supplier performance, mitigate risk, and support audits.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain, or related field.
• 5+ years experience in subcontract administration, procurement, or supply chain in defense/aerospace.
• FAR/DFARS government contracting on complex programs.
• Experience on modernization or DoD programs preferred.

Responsibilities

• Develop and negotiate subcontract agreements with FAR/DFARS compliance.
• Administer subcontract awards and modifications across contract types (FFP, T&M, etc.).
• Ensure compliance and manage changes; support risk management and audits.
• Maintain subcontract files and prepare status reports on performance and compliance.
• Collaborate with Program Management, Engineering, Contracts and Construction.

Skills

Negotiation

Analytical

Communication

Organizational

MS Office

ERP Systems

Project Leadership

Education

Bachelor's degree

Masters or CPSM/CPCM (plus)

Tools

MS Office

ERP software

Job description

Job Title

Sr. Subcontracts Administrator

Job Family

Supply Chain

Company

Paligen Technologies

Location

Tampa, FL (On-Site)

Paligen Technologies is advancing critical defense modernization programs and is seeking an experienced Sr. Subcontracts Administrator to support its Supply Chain Management team and help drive mission success across key defense programs.

The Sr. Subcontracts Administrator will lead the full lifecycle of complex subcontracts - from acquisition planning and solicitation through negotiation, administration, subcontractor performance management, and closeout. This role is ideal for a seasoned subcontract professional who thrives in a high‑visibility environment, enjoys influencing supplier strategy, and desires to create an impact to programs that directly support the warfighter and national security.

Why This Role Matters

As a Sr. Subcontracts Administrator, you will directly shape supplier performance, contractual compliance, and overall program success. You’ll serve as a trusted advisor to Program Management, Engineering, Contracts, Construction, and Leadership, ensuring our subcontract partners deliver critical products and services on time and to specification. Your expertise will help mitigate risk, strengthen supplier relationships, and drive process improvements across Paligen’s growing defense portfolio.

Primary Responsibilities

Solicitation and Source Selection

• Develop and issue Requests for Information (RFI), Requests for Proposals (RFPs) and Requests for Quotations (RFQs) for complex subcontracting efforts
• Evaluate supplier responses, proposals and quotations, conduct source selection, and lead negotiations of price, schedule, and terms and conditions
• Perform source justifications and cost and price analyses

Subcontract Award and Administration

• Draft, review, and negotiate subcontract agreements, ensuring compliance with FAR/DFARS and other regulatory requirements
• Administer subcontract awards and modifications across multiple contract types, including Firm-Fixed-Price (FFP), Time & Materials (T&M), etc., ensuring timely delivery, quality, and performance
• Ensure change management principles are upheld

Compliance and Risk Management

• Ensure adherence to FAR/DFARS, all applicable laws, regulations, and internal policies
• Identify and mitigate risks associated with subcontracts, including financial, schedule, and performance risks
• Support audits and other compliance and risk management initiatives

Supplier Relationship Management

• Establish and maintain strong relationships with subcontractors, acting as the primary point of contact
• Resolve issues and disputes, facilitating effective communication and collaboration between subcontractors and internal teams

Documentation and Reporting

• Maintain accurate and complete subcontract files and records in accordance with FAR/DFARS and company policies and procedures
• Prepare and present reports on subcontract status, performance, and compliance to management, suppliers, and/or customers

Continuous Improvement

• Participate and/or lead process improvement initiatives to enhance subcontracting practices and efficiency
• Stay current with industry trends, best practices, and regulatory changes

Cross-Functional Collaboration

• Partner closely with Program Management, Engineering, Contracts, Construction, and other departments
• Collaborate and support other procurement efforts as required

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field. A Master's degree or professional certification (e.g., CPSM, CPCM) is a plus
• Minimum of 5 years of experience in subcontract administration, procurement, or supply chain management, preferably in the defense or aerospace industry
• Proven experience with FAR/DFARS and government contracting in complex large- scale programs
• Experience on modernization or facilitation programs in support of the DoD is preferred

Skills

• Strong negotiation and analytical skills
• Excellent written and verbal communication skills
• Highly organized and detail-oriented, and able to manage multiple priorities
• Demonstrated integrity, collaboration, and commitment to continuous improvement
• Proficiency in Microsoft Office Suite and ERP software systems
• Ability to lead projects, support training and development, and act as a subject matter expert

Other Requirements

• Travel:<10%, to support other Paligen locations, supplier visits, etc.
• Work Environment:Home office, supplier sites, manufacturing locations
• Background Investigation/Drug Screen/US Person:Required

Paligen Technologies is an Equal Opportunity Employer. We value the unique skills and capabilities that our team members bring to our mission. We make all hiring and employment decisions based solely on individual qualifications, merit, and business needs. We strictly prohibit discrimination, ensuring a fair and objective selection process for all applicants.

Equal employment opportunity, including veterans and individuals with disabilities.

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