Sr. Space Planner, Research & Medical Education

University of Rochester; Town of Henrietta (NY); On-site; USD 78,000 - 116,000; Full time

Job summary

University of Rochester is seeking a Senior Space Planner to manage on-campus research and education space resources, analyze utilization, and project future needs. You will collaborate with Health Sciences leadership to define scope and space programs, focusing on master planning, standards, and scenario development.

Role involves coordinating with department administrators, architects, and project managers, and contributing to a comprehensive planning process and facilities master plan.

Qualifications

• Bachelor's degree in Architecture, Facilities Planning, Interior Design, Finance, or Strategic Planning.
• 4 years of relevant healthcare or research lab planning experience.
• Proficiency with AutoCAD, Excel and PowerPoint; strong space planning capabilities.
• Strong communication and interpersonal skills.

Responsibilities

• Evaluates space requests and develops program documentation.
• Negotiates space agreements and coordinates departmental transactions.
• Prepares reports and planning programs for client approval and leadership review.
• Supports Space Committee and coordinates space surveys and data collection.
• Acts as liaison with architects, contractors and project managers on space projects.

Skills

Verbal and written communication

Interpersonal skills

Analytical/problem solving

AutoCAD

Excel

PowerPoint

Evidence-based design

Space management databases

Education

Bachelor's degree in Architecture/Facilities Planning/Interior Design/Finance/Strategic Planning

4 years healthcare or research lab planning experience

Tools

AutoCAD

Bluebeam

Space planning software

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address)

135 Corporate Woods, Rochester, New York, United States of America, 14623

Opening

Worker Subtype: Regular

Time Type

Full time

Scheduled Weekly Hours

40

Department

900005 Space Planning, Med Center

Work Shift

UR - Day (United States of America)

Range

UR URG 113

Compensation Range

$77,600.00 - $116,400.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

Manages the use of the Medical Center’s on-campus research and medical education space resources. Analyzes the effective utilization of space and the projection of future needs. Collaborates with Department Administrators and Health Sciences leadership to define scope and program descriptions based on research procedures, medical education models, and work processes. Serves as a subject matter expert to the Director regarding policy issues on the administration of space planning at the Health Sciences Campus with a focus on master planning, space standards, and scenario development.

Essential Functions

• Evaluates requests from the Senior Vice President of Health Sciences, Dean, or Departments for renovation, relocation, expansion or improved use of existing space. Prepares and contributes to program documentation. (10%)
• Evaluates, tracks and resolves space requests. Negotiates space agreements and coordinates transactions between departments based upon space metrics. Direct interaction and negotiation with department leadership. (15%)
• Prepares reports, recommendations, planning programs or conceptual plans for approval by client/user requesting service and the Assistant Director/Director. In support of Space Committee decisions and Senior Administration requests, submits recommendations to Planning, Design, and Construction (PDC) and Medical Center Facilities Operations (MCFO) for implementation. (15%)
• Provides support to MC Space Committee. Evaluates requests, tracks status and deadlines. Checks grant requests for space needs. (10%)
• Manages and coordinates the day-to-day updates for the University-wide space information system for the Medical Center. Works closely with the Controller’s Office, Facilities, Information Technology Services and SMD Finance to continue to develop the Medical Center space information system. Works with and advises administrators on processes and training for the Medical Center space survey. (10%)
• Acts as liaison between client/user and the architects, contractors and project managers in PDC/MCFO. Manages small projects involving Health Sciences Division or other Senior Leadership of the Medical Center. Acts as liaison on projects to ensure adherence to original planning or acceptable alternatives. (15%)
• Prepares projections of Health Sciences campus building needs based upon analyses of departmental growth patterns and plans. Assists the Assistant Director of Space Planning and appropriate others in the development and ongoing evaluation of a comprehensive integrated planning process. Assumes responsibility for specific tasks including the collecting and analyzing of data, preparing narrative information and recording proceedings of meetings. (10%)
• Assists in the creation, maintenance and communication of a facilities master plan in support of the strategic and programmatic plans of the Medical Center. (5%)
• Manages the development of an assessment mechanism for measuring the efficiency of space utilization and recommends improvements in utilization of research and medical education space. Develops and maintains space standards to be used in the process of space renovation, reassignment and construction. (5%)
• Provides support of the capital budget process for construction and renovation process. Assists departments in developing and preparing facilities capital budget requests and ensuring guidelines are followed. (5%)

Minimum Education & Experience

• Bachelor's degree required with major course work in Architecture, Facilities Planning, Interior Design, Finance, or Strategic Planning preferred
• and 4 years of relevant healthcare or research lab planning experience required
• Or equivalent combination of education and experience

Knowledge, Skills And Abilities

• Excellent verbal and written communication skills preferred.
• Exceptional interpersonal skills accompanied by a pleasant personality to maintain positive internal and external relationships preferred.
• Strong analytical and problem-solving skills preferred.
• Basic AutoCAD & intermediate Excel & PowerPoint preferred
• Knowledge of evidence-based design preferred
• Use of Bluebeam and experience with space management databases preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.