Sr. Space Planner, Research & Medical Education

001 University of Rochester; San Antonio (TX); On-site; USD 78,000 - 116,000; Full time

Job summary

The University of Rochester is seeking a regular full-time Space Planning Analyst to manage the Medical Center's on-campus space resources, analyze utilization, and project future needs.

You will collaborate with Department Administrators and Health Sciences leadership to define scope, develop master plans, space standards, and scenario planning, and report to senior management. Strong Excel and AutoCAD skills are preferred; bachelor’s degree is required.

Qualifications

• Bachelor's degree required with major coursework in Architecture, Facilities Planning, Interior Design, Finance, or Strategic Planning preferred and 4 years of relevant healthcare or research lab planning experience required Or equivalent combination of education and experience

Responsibilities

• Manages the use of the Medical Center’s on-campus research and medical education space resources.
• Analyzes the effective utilization of space and the projection of future needs.
• Collaborates with Department Administrators and Health Sciences leadership to define scope and program descriptions based on research procedures, medical education models, and work processes.
• Serves as a subject matter expert to the Director regarding policy issues on the administration of space planning at the Health Sciences Campus with a focus on master planning, space standards, and scenario development.
• Evaluates requests from the Senior Vice President of Health Sciences, Dean, or Departments for renovation, relocation, expansion or improved use of existing space.
• Prepares reports, recommendations, planning programs or conceptual plans for approval by client/user requesting service and the Assistant Director/Director.
• Provides support to MC Space Committee. Evaluates requests, tracks status and deadlines.
• Manages and coordinates the day-to-day updates for the University-wide space information system for the Medical Center.

Skills

Space planning

Excel

PowerPoint

AutoCAD

Bluebeam

Data analysis

Communication

Education

Bachelor's degree (Architecture/Facilities Planning/Interior Design/Finance/Strategic Planning)

Tools

AutoCAD

Bluebeam

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 135 Corporate Woods, Rochester, New York, United States of America, 14623

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 900005 Space Planning, Med Center Work Shift: UR - Day (United States of America) Range: UR URG 113

Compensation Range: $77,600.00 - $116,400.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

• Manages the use of the Medical Center’s on-campus research and medical education space resources.
• Analyzes the effective utilization of space and the projection of future needs.
• Collaborates with Department Administrators and Health Sciences leadership to define scope and program descriptions based on research procedures, medical education models, and work processes.
• Serves as a subject matter expert to the Director regarding policy issues on the administration of space planning at the Health Sciences Campus with a focus on master planning, space standards, and scenario development.

ESSENTIAL FUNCTIONS

• Evaluates requests from the Senior Vice President of Health Sciences, Dean, or Departments for renovation, relocation, expansion or improved use of existing space. (10%)
• Evaluates, tracks and resolves space requests. Negotiates space agreements and coordinates transactions between departments based upon space metrics. Direct interaction and negotiation with department leadership. (15%)
• Prepares reports, recommendations, planning programs or conceptual plans for approval by client/user requesting service and the Assistant Director/Director. In support of Space Committee decisions and Senior Administration requests, submits recommendations to Planning, Design, and Construction (PDC) and Medical Center Facilities Operations (MCFO) for implementation. (15%)
• Provides support to MC Space Committee. Evaluates requests, tracks status and deadlines. Checks grant requests for space needs. (10%)
• Manages and coordinates the day-to-day updates for the University-wide space information system for the Medical Center. Works closely with the Controller’s Office, Facilities, Information Technology Services and SMD Finance to continue to develop the Medical Center space information system. Works with and advises administrators on processes and training for the Medical Center space survey. (10%)
• Acts as liaison between client/user and the architects, contractors and project managers in PDC/MCFO. Manages small projects involving Health Sciences Division or other Senior Leadership of the Medical Center. Acts as liaison on projects to ensure adherence to original planning or acceptable alternatives. (15%)
• Prepares projections of Health Sciences campus building needs based upon analyses of departmental growth patterns and plans. Assists the Assistant Director of Space Planning and appropriate others in the development and ongoing evaluation of a comprehensive integrated planning process. Assumes responsibility for specific tasks including the collecting and analyzing of data, preparing narrative information and recording proceedings of meetings. (10%)
• Assists in the creation, maintenance and communication of a facilities master plan in support of the strategic and programmatic plans of the Medical Center. (5%)
• Manages the development of an assessment mechanism for measuring the efficiency of space utilization and recommends improvements in utilization of research and medical education space. Develops and maintains space standards to be used in the process of space renovation, reassignment and construction. (5%)
• Provides support of the capital budget process for construction and renovation process. Assists departments in developing and preparing facilities capital budget requests and ensuring guidelines are followed. (5%)

MINIMUM EDUCATION & EXPERIENCE

Bachelor's degree required with major course work in Architecture, Facilities Planning, Interior Design, Finance, or Strategic Planning preferred and 4 years of relevant healthcare or research lab planning experience required Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent verbal and written communication skills preferred.
• Exceptional interpersonal skills accompanied by a pleasant personality to maintain positive internal and external relationships preferred.
• Strong analytical and problem-solving skills preferred.
• Basic AutoCAD & intermediate Excel & PowerPoint preferred.
• Knowledge of evidence-based design preferred.
• Use of Bluebeam and experience with space management databases preferred.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.