Asst Dir, Space Planning, Research & Medical Education

University of Rochester; Town of Brighton (NY); On-site; USD 123,000 - 184,000; Full time

Job summary

The University of Rochester Medicine is seeking a senior space planning leader to oversee major space planning initiatives for on- and off-campus research and medical education spaces. You will manage space allocations, interpret reports, and present improvement opportunities to senior leadership.

You will supervise space planners, coordinate projects with architects and vendors, and develop metrics to measure space utilization while ensuring alignment with the university's strategic facilities

Qualifications

• Bachelor’s degree required; 5 years project management or space planning experience preferred.
• Strong organizational and problem-solving abilities required.
• Excellent written and verbal communication skills desired.
• Knowledge of space planning software and data interpretation helpful.

Responsibilities

• Oversees and directs major space planning initiatives for UR Medicine’s spaces, ensuring efficient building and land use.
• Allocates space and facilities utilization; interprets reports and presents improvements to senior leadership.
• Supervises space planners, coordinates with architects and contractors, and manages project timelines.
• Develops metrics to measure space utilization and recommends strategic improvements.

Skills

Organizational skills

Problem-solving

Communication

Space planning software

Data analysis

Education

Bachelor’s degree in Business Administration, Property Management, or Real Estate Services

Tools

Space planning software

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

135 Corporate Woods, Rochester, New York, United States of America, 14623

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

900005 Space Planning, Med Center

Work Shift:

UR - Day (United States of America)

Range:

UR URG 117

Compensation Range:

$122,600.00 - $184,000.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Oversees and directs all major space planning initiatives and activities for University of Rochester Medicine’s on and off campus research and medical education spaces to assure effective building and land utilization through space and concept design. Allocates space and facilities utilization, identifies issues, and organizes processes to ensure appropriate input to institutional goals and objectives. Interprets operational level reports, analyzes data, and presents improvement opportunities to senior leadership.

ESSENTIAL FUNCTIONS

• Oversees coordination and execution of space and concept design projects within the parameters of University of Rochester Medicine’s strategic and master facilities plan. Manages space allocations and utilization of facilities owned or leased by URochester Medicine. Implements major multidisciplinary planning projects for URochester Medicine’s wet/dry research labs, medical education facilities, and related support space.
• Supervises, recruits, guides, coordinates, and evaluates research and medical education senior space planners providing day-to-day oversight. Instructs and coaches staff on topics such as project management, procurement, construction/renovation, vendor coordination, and customer interaction. Manages workloads and allocates resources efficiently to meet project deadlines and organizational objectives. Ensures effective communication and collaboration within the team, as well as with other relevant departments and stakeholders.
• Develops and analyzes alternatives regarding resource requirements. Oversees the development of productivity and dollar density metrics for wet and dry research efforts. Recommends strategic and tactical approaches to decision-making. Coordinates the development of an assessment mechanism for measuring the efficiency of space utilization and recommends strategic improvements in utilization of research and medical education space. Coordinates research on need for emerging projects. Responsible for ongoing evaluation of a comprehensive integrated planning process. Acts as liaison on projects to guarantee adherence to original planning or acceptable alternatives.
• Evaluates requests from divisions, departments or as directed by senior leadership for renovation, relocation, expansion or improved use of existing space. Prepares and contributes to program documentation. Prepares reports, recommendations, planning programs or layout schematics for approval by client/user requesting service and the Director. Represents URochester Medicine in matters pertaining to space use, acquisition, and disposition. Identifies and maintains institutional swing space to effectively manage displacement of programs during renovation or preparation of new space.
• Acts as liaison between client/user and the architects, contractors and project managers. Manages the preparation of projections of building needs based upon analyses of URochester Medicine’s growth patterns and plans. Cultivates and maintains professional relationships with primary customers within area of responsibility, including department chairs, department leadership, supply vendors and external entities to foster opportunities for enhanced customer service and to positively impact institutional collaboration.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor’s degree in Business Administration, Property Management, or Real Estate Services and 5 years project management or space planning experience required.
• Or equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrated organizational and problem-solving skills required.
• Effective written and verbal communication skills required.
• Strong working knowledge of space planning software applications preferred.
• Data analysis and interpretation skills preferred.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status,or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.