Sr. Program Coordinator, Temporary, Part Time

University of Miami; Coral Gables (FL); On-site; USD 50,000 - 75,000; Part time

Job summary

The University of Miami seeks a Sr. Program Coordinator to support OVPRS research education initiatives by developing engaging instructional content, training materials, and online learning experiences in collaboration with subject-matter experts.

The role also coordinates website content, communications, and educational program logistics to ensure information and materials are accurate, accessible, current, and aligned with University standards.

Qualifications

• Bachelor's degree in a relevant field.
• Instructional Design or Higher Education Administration degree preferred.
• Minimum 2+ years of relevant experience; teaching experience is a plus.

Responsibilities

• Coordinate and maintain instructional materials, guides, and online resources.
• Collaborate with subject-matter experts to ensure content accuracy and alignment with university policies.
• Design engaging learning activities and course content to improve retention and transfer.
• Develop assessments and learning goals, plus accompanying instruments.
• Produce multimedia materials (graphics, audio, video, simulations).
• Format materials to align with OVPRS and University branding.

Skills

Instructional design

Project management

Communication

LMS experience

Content development

Collaboration

Education

Bachelor's degree

Instructional Design or Higher Education Administration degree preferred

Tools

Articulate

Adobe Captivate

InDesign

Microsoft Office

Job description

CORE JOB SUMMARY

The Sr. Program Coordinator supports OVPRS research education initiatives by developing and maintaining engaging instructional content, training materials, multimedia resources, assessments, and online learning experiences in collaboration with subject-matter experts. The position also coordinates website content, communications, and educational program logistics to ensure information and materials are accurate, accessible, current, and aligned with University standards. Additionally, the role supports workshops, seminars, conferences, and other events through stakeholder coordination, material preparation, participant engagement, and outcome tracking.

CORE JOB FUNCTIONSTraining/Instructional Design

• Coordinate the review, revision, and maintenance of research education and training materials, including presentations, guides, handouts, reference documents, toolkits, and online resources.
• Work with subject-matter experts to ensure training content is accurate, current, accessible, and aligned with University policies and applicable research requirements.
• Designs and creates engaging learning activities and compelling course content that enhances retention and transfer.
• Identifies the methodologies used to deliver curated content.
• Stays abreast of emerging technologies that can be integrated into courses.
• States instructional and learning goals and creates content and assessments that matches them.
• Produces instructional graphics, the user interface and the finished product.
• Determines the context of aesthetics (size, font, design, and experience), placement, frequency of use of tools, content format, and more, to ensure learners are not overwhelmed by the experience.
• Conducts instructional research and analysis on learners and contexts.
• Applies tested instructional design theories, practice and methods.
• Provides exercises and activities that enhance the learning process.
• Creates supporting multimedia material/media (audio, video, simulations, games etc.).
• Determines the criteria used to judge learner's performance and develop assessment instruments.
• Maintain an organized inventory of educational materials, including version histories, review schedules, approvals, and publication dates.
• Format and proofread training materials to ensure consistency with OVPRS and University branding standards.
• Assist with converting training content into formats appropriate for in-person, virtual, and self-directed learning.

Website Coordination

• Coordinate routine updates to OVPRS webpages, including educational resources, training opportunities, events, announcements, and program information.
• Review website content regularly to identify outdated information, broken links, formatting inconsistencies, and opportunities for improvement.
• Draft, edit, and proofread website copy to ensure information is clear, accurate, accessible, and audience appropriate.

Communications

• Draft, edit, format, and distribute communications to faculty, staff, students, and other members of the University research community.
• Support the development of newsletters, email announcements, event invitations, program updates, and other promotional communications.
• Maintain communications calendars, distribution lists, templates, and approval workflows.
• Coordinate with internal stakeholders to gather content, confirm accuracy, obtain approvals, and meet publication deadlines.
• Track communications activities and assist with evaluating engagement, attendance, or other relevant outcomes.

Events and Program Support

• Coordinate materials and communications for OVPRS-sponsored educational programs, workshops, seminars, conferences, meetings, and special events.
• Coordinate with presenters and internal partners to collect biographies, presentation materials, disclosures, and other required information.
• Ensure event materials are accurate, professionally formatted, and available by established deadlines.
• Support post-event activities, including distribution of materials, participant evaluations, attendance records, and outcome reporting.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONSEducation:

• Bachelor's degree in relevant field
• Degree in Instructional Design or Higher Education Administration is preferred
• Minimum 2 years of relevant experienceExperience:Minimum 3 years of relevant experience required. Teaching experience is preferred.

Knowledge, Skills and Abilities:

• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Skill in completing assignments accurately and with attention to detail.
• Ability to process and handle confidential information with discretion.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software (i.e. Microsoft Office).
• Experience using industry standard Learning Management Systems (LMS) such as ULearn is required.
• Experience working with subject matter experts in research administration or compliance is preferred.
• Highly proficient with various Learning Management Systems.
• Ability to work under tight design and development deadlines while maintaining product/service quality.
• Project management expertise and the ability to prepare and maintain records.
• Skills using authoring tools such as Articulate, Adobe Captivate, inDesign, etc.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Part time Employee Type: Temporary