Sr. Program Coordinator, Temporary, Part Time

University of Miami; United States; On-site; USD 34,000 - 48,000; Part time

Job summary

The University of Miami’s Office of the Vice Provost for Research & Scholarship (OVPRS) seeks a Sr. Program Coordinator (temporary, part-time) to develop and maintain engaging instructional content, manage LMS resources, and coordinate communications and events.

You will work with subject-matter experts to ensure content accuracy, accessibility, and alignment with university standards. You will support workshops, seminars, and conferences through stakeholder coordination, material preparation,

Qualifications

• Bachelor’s degree in a relevant field is required.
• Preference for a degree in Instructional Design or Higher Education Administration.
• Minimum 2 years of relevant experience; 3 years preferred; teaching experience is a plus.
• Experience with Learning Management Systems such as ULearn is required.
• Ability to design engaging learning activities and assessments.

Responsibilities

• Coordinate review, revision, and maintenance of training materials and resources.
• Work with subject-matter experts to ensure accuracy, accessibility, and alignment with policies.
• Design engaging learning activities and assessments to match learning goals.
• Maintain inventory of educational materials and publication dates.
• Assist with converting training content for in-person, virtual, and self-directed learning.
• Coordinate website updates, communications, and event logistics.
• Draft and proofread website copy and stakeholder communications.
• Support workshops, seminars, conferences, and post-event activities.

Skills

Instructional design

Content creation

LMS management

Project management

Communication skills

Microsoft Office

Collaboration

Attention to detail

Record keeping

Confidentiality

Education

Bachelor’s degree in relevant field

Degree in Instructional Design or Higher Education Administration (preferred)

Tools

Articulate

Adobe Captivate

InDesign

ULearn

Job description

The Office of the Vice Provost for Research & Scholarship (OVPRS) has a great job opportunity for a temporary part-time Sr. Program Coordinator to work at the University of Miami.

CORE JOB SUMMARY

The Sr. Program Coordinator supports OVPRS research education initiatives by developing and maintaining engaging instructional content, training materials, multimedia resources, assessments, and online learning experiences in collaboration with subject-matter experts. The position also coordinates website content, communications, and educational program logistics to ensure information and materials are accurate, accessible, current, and aligned with University standards. Additionally, the role supports workshops, seminars, conferences, and other events through stakeholder coordination, material preparation, participant engagement, and outcome tracking.

CORE JOB FUNCTIONS

Training/Instructional Design

• Coordinate the review, revision, and maintenance of research education and training materials, including presentations, guides, handouts, reference documents, toolkits, and online resources.
• Work with subject-matter experts to ensure training content is accurate, current, accessible, and aligned with University policies and applicable research requirements.
• Designs and creates engaging learning activities and compelling course content that enhances retention and transfer.
• Identifies the methodologies used to deliver curated content.
• Stays abreast of emerging technologies that can be integrated into courses.
• States instructional and learning goals and creates content and assessments that matches them.
• Produces instructional graphics, the user interface and the finished product.
• Determines the context of aesthetics (size, font, design, and experience), placement, frequency of use of tools, content format, and more, to ensure learners are not overwhelmed by the experience.
• Conducts instructional research and analysis on learners and contexts.
• Applies tested instructional design theories, practice and methods.
• Provides exercises and activities that enhance the learning process.
• Creates supporting multimedia material/media (audio, video, simulations, games etc.).
• Determines the criteria used to judge learner’s performance and develop assessment instruments.
• Maintain an organized inventory of educational materials, including version histories, review schedules, approvals, and publication dates.
• Format and proofread training materials to ensure consistency with OVPRS and University branding standards.
• Assist with converting training content into formats appropriate for in-person, virtual, and self-directed learning.

Website Coordination

• Coordinate routine updates to OVPRS webpages, including educational resources, training opportunities, events, announcements, and program information.
• Review website content regularly to identify outdated information, broken links, formatting inconsistencies, and opportunities for improvement.
• Draft, edit, and proofread website copy to ensure information is clear, accurate, accessible, and audience appropriate.

Communications

• Draft, edit, format, and distribute communications to faculty, staff, students, and other members of the University research community.
• Support the development of newsletters, email announcements, event invitations, program updates, and other promotional communications.
• Maintain communications calendars, distribution lists, templates, and approval workflows.
• Coordinate with internal stakeholders to gather content, confirm accuracy, obtain approvals, and meet publication deadlines.
• Track communications activities and assist with evaluating engagement, attendance, or other relevant outcomes.

Events and Program Support

• Coordinate materials and communications for OVPRS-sponsored educational programs, workshops, seminars, conferences, meetings, and special events.
• Coordinate with presenters and internal partners to collect biographies, presentation materials, disclosures, and other required information.
• Ensure event materials are accurate, professionally formatted, and available by established deadlines.
• Support post-event activities, including distribution of materials, participant evaluations, attendance records, and outcome reporting.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education

• Bachelor’s degree in relevant field
• Degree in Instructional Design or Higher Education Administration is preferred

Experience

• Minimum 2 years of relevant experience
• Minimum 3 years of relevant experience required. Teaching experience is preferred.

Knowledge, Skills and Abilities

• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Skill in completing assignments accurately and with attention to detail.
• Ability to process and handle confidential information with discretion.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software (i.e. Microsoft Office).
• Experience using industry standard Learning Management Systems (LMS) such as ULearn is required.
• Experience working with subject matter experts in research administration or compliance is preferred.
• Highly proficient with various Learning Management Systems.
• Ability to work under tight design and development deadlines while maintaining product/service quality.
• Project management expertise and the ability to prepare and maintain records.
• Skills using authoring tools such as Articulate, Adobe Captivate, inDesign, etc.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Part time Employee Type: Temporary

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.