Program Coordinator

University of Miami; United States; On-site; USD 42,000 - 66,000; Part time

Job summary

The University of Miami seeks a Program Coordinator to perform a range of research, planning, and administrative tasks to support the program’s growth and mission. You will manage day-to-day operations, assist with events, and help develop, organize, produce, and evaluate program activities to meet goals.

Responsibilities include planning meetings, coordinating travel, handling budgets, and maintaining enrollment data, while serving as a liaison across departments.

Qualifications

• Learning agility to adapt to new procedures and priorities.
• Strong teamwork and collaboration with colleagues and stakeholders.
• Proficient with standard office software and university systems.
• Clear written and verbal communication across audiences.

Responsibilities

• Coordinate day-to-day operations of the program.
• Assist with event planning and logistics.
• Develop and maintain program materials and data reporting.
• Register students for courses using university procedures.
• Support budget reporting and enrollment management.
• Serve as liaison between the department and other units.
• Plan meetings and coordinate travel for leadership and staff.
• Aid with marketing, recruiting, and fundraising efforts.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent

Job description

CORE JOB SUMMARY

The Program Coordinator performs a variety of research, planning, and administrative functions to support and facilitate the growth of the specific program. This position coordinates day-to-day operations of the program, event planning activities, and the assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives.

CORE JOB FUNCTIONS

1. Evaluates the learning experience and improve the quality and value of the program.
2. Registers students for courses using University procedures and systems, if needed.
3. Develops strategic partnerships with external entities and organizations.
4. Creates monthly budget reports to ensure operations are within plan.
5. Assists with database maintenance and enrollment management.
6. Ensures administrative processes and associated forms for instructor services are completed in a timely manner.
7. Responds to various instructor requests and telephone, email, and internet submissions for all programs.
8. Plans and participates in meetings for the department.
9. Supports department and/or department leadership with daily clerical tasks.
10. Serves as the liaison between the department and other business units.
11. Prepares materials related to marketing, student recruiting, fundraising, data reporting and other functions needed to support the work of the department.
12. Makes travel arrangements and reservations for department leadership and staff, and coordinates reimbursements as needed.
13. Coordinates events and relevant tasks.
14. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: High School Diploma or equivalent/relevant experience, certification or license

Experience: Minimum 1 year of relevant experience required

Certification and Licensing: Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities: Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands. Teamwork: Ability to work collaboratively with others and contribute to a team environment. Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

Job Status: Part time Employee Type: Temporary

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer.

Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer.

Applicants and employees are protected from discrimination based on certain categories protected by Federal law.