Sr. Program Coordinator

University of Miami; Coral Gables (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Miami in Miami is seeking a Sr. Program Coordinator to join the Talent & Organizational Development team on a full-time basis.

The role provides administrative support for orientation and learning initiatives, coordinating rooms, materials, access, and credit for trainings while maintaining records in ULearn. Responsibilities include managing enrollment rosters, coordinating logistics, assisting with facilitator selection, evaluating program effectiveness, and building external

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience.
• Ability to work evenings, nights, and weekends as necessary.
• Proficiency in Microsoft Office and standard office software.

Responsibilities

• Coordinate orientation and training logistics and materials.
• Manage enrollment rosters and training records in ULearn.
• Prepare enrollment lists and materials; confirm facilitators and formats.
• Assist with facilitator audition, selection, and training process.
• Oversee venue schematics, logistics, catering, and participant questions.
• Evaluate training program effectiveness and suggest improvements.
• Develop partnerships with external entities to enhance programs.

Skills

Attention to detail

Prioritization

Confidentiality

Independent work

Evenings/weekends flexibility

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Job description

The Department of Talent & Organizational Development is currently seeking a full-time Sr. Program Coordinator to work in Miami.

The Sr. Program Coordinator provides administrative support to the Talent & Organizational Development (TOD) team through the management and coordination of the organization-wide orientation and other learning initiatives. This position assists with setting up training rooms, training materials, training supplies, and ensuring participants have access to and receive credit for attending the various training sessions offered.

CORE JOB FUNCTIONS

• Serves as primary information resource regarding training programs and orientation procedures and processes.
• Assists in training program development and updates.
• Creates and monitors employee training session rosters.
• Prepares orientation enrollment lists and materials, confirms facilitators and training formats for Global Orientation and other training programs.
• Assists with Facilitators audition, selection, and training process.
• Coordinates training venue schematics and logistics.
• Manages various training sessions to include format/venue set-up, catering, facilitator updates, and participant questions.
• Captures session statistical information and maintains training records.
• Manages employee enrollment in ULearn and assigns required on-line training to new hires in a timely manner.
• Registers students for courses using University procedures and systems.
• Assists with database maintenance and enrollment management.
• Works to continuously evaluate employees learning experience and improve quality and value of the program.
• Develops strategic partnerships with external entities and organizations.
• Reviews program effectiveness through survey results and offers suggestions for improvements.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: High school diploma or equivalent

Experience: Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes: Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion. Ability to work evenings, nights, and weekends as necessary. Commitment to the University's core values. Ability to work independently and/or in a collaborative environment. Proficiency in computer software (i.e. Microsoft Office).

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status: Full time Employee Type: Staff