Program Coordinator

200 UM Corp (Enterprise); Florida; On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Miami is seeking a Training and Development Coordinator to provide logistical and administrative support for development programs. You will work with program managers to track participants’ progress and ensure sessions run smoothly.

Responsibilities include coordinating room setups, materials, and webinars, maintaining training records, analyzing program data, and advising participants to improve program effectiveness.

Qualifications

• Bachelor’s degree in HR, education, or related field.
• 1 year of HR experience in career development or training.
• Strong organizational and communication skills.

Responsibilities

• Provide logistical and administrative support to program managers and directors.
• Track participants’ progress using tools like Onbase and Excel.
• Monitor activities per training program plans.
• Coordinate logistics for programs including room layout, catering, and materials.
• Evaluate program effectiveness and suggest improvements.
• Maintain training records with LMS Administrator.
• Support implementation of online platforms for programs.
• Communicate with participants about registration and questions.
• Prepare materials and manage training material inventory.
• Coordinate scheduling of sessions and rooms.
• Analyze program activity data.
• Serve as technical producer for online offerings and webinars.

Skills

HR knowledge

Problem solving

Analytical

Organizational skills

Interpersonal skills

Customer service

Creative thinking

Education

Bachelor’s Degree in HR/HRM/Education

Tools

Onbase

Excel

LMS

Webinar platforms

Job description

Primary Responsibilities

• Provides logistical and administrative support to Program Managers, the Manager of Professional and Leadership Development, and Directors in the implementation of development programs.


• Works with program managers to develop and implement new methods to track program participants’ progress in the development programs using tools such as Onbase, Excel and others.


• Monitors and supervises activities in accordance with training program plans.


• Supports program managers with logistics for the programs (design of room layout, catering, training materials, etc.)


• Evaluates program effectiveness and offers suggestions for improvements.


• Works with LMS Administrator to maintain training records.


• Research and support the implementation and integration of online platforms to support and enhance development programs.


• Communicates with participants to confirm registration and answer general questions.


• Prepares materials and documents for training programs and keeps updated inventory of training materials.


• Coordinates scheduling of program sessions and designated rooms.


• Coordinates collection, compilation, and analysis of program activity data.


• Coordinates day-of logistics and synchronizes efforts with the program assistants and administrative assistant to assure sessions are set up as designed.


• Serves as a technical producer for on-line offerings and orientation programs. Set up webinars, send invitations and follow-up materials, and provide technical support as the tech host during virtual live events.


• Works with Talent and Organizational Development manager to review and update project plans and materials for programs and initiatives.


• Serves as an advisor during training with participants.


• Manages virtual and in person classroom unexpected situations.


• Manage training material inventory with the support of the program assistant, responsible for the ordering and reordering of training materials.


• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Working knowledge of current human resources, leadership development and workforce engagement trends and practices


• Great problem-solving skills, resourceful and capable of taking the initiative when needed


• Analytical abilities and results oriented


• Excellent organizational skills


• Strong interpersonal, presentation and written communication skills


• Excellent customer services skills with ability to interact with all organizational levels: faculty, staff, physicians, and senior leadership


• Creative thinker, solutions-oriented leader with superior influencing, communication, facilitation, and interpersonal skills

Education Requirements (Essential Requirements):

• Bachelor’s Degree in Human Resources, Human Resource Management, Education or a related field.

Work Experience Requirements (Essential Requirements):

• 1 year of human resources experience in career development, training and development and or workforce engagement.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status

Full time

Employee Type

Staff