Sr Program Coordinator

Boston Children's Hospital; Brookline (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Boston Children’s Hospital is seeking an experienced administrative professional to support the Neurology research program, assisting the Associate Chief and Clinical Research Director. The role includes coordinating grant applications and managing department communications.

Responsibilities cover onboarding, timesheet approvals, meeting logistics, and data reporting. A Master’s degree is preferred with at least five years of related experience in research coordination and grant prep.

Qualifications

• Administrative coordination skills for research programs.
• Experience with grant submissions and trial coordination preferred.
• Strong communication and organizational abilities.

Responsibilities

• Coordinate onboarding and offboarding for research staff.
• Approve timesheets and time-off for select Neurology staff.
• Support quarterly staff meetings, including logistics and minutes.
• Draft department communications and newsletters.
• Track and report on central support requests and data updates.
• Develop Smartsheet surveys and present findings.
• Assist with monthly manager meetings and event planning.
• Coordinate end-to-end grant application timelines and deliverables.
• Collaborate with investigators and admins on grant materials.

Skills

Administrative support

Grant administration

Onboarding/offboarding

Communications

Education

Master's degree

Tools

Smartsheet

MS Office

Job description

Position Summary:

This role will provide administrative support to the research program, including the Associate Chief of Clinical Research and the Clinical Research Director, and coordinate grant application activities for the Dept of Neurology.

Key Responsibilities:

• Coordinate onboarding and offboarding processes for research staff, ensuring smooth transitions and completion of required administrative steps.
• Approve bi-weekly timesheets and time-off requests for select Neurology research staff.
• Provide administrative support for quarterly research staff meetings, including food ordering, room setup and cleanup, note-taking, and distribution of meeting minutes to appropriate teams.
• Draft and distribute departmental communications, including weekly and monthly newsletters and other routine email updates.
• Track incoming Neurology central team support requests and prepare reports, summaries, and data updates as needed.
• Develop Smartsheet surveys, collect and organize responses, and present findings to leadership or relevant teams.
• Support monthly Neurology Manager meetings by reserving space, coordinating technology setup, taking and disseminating minutes, and arranging food as needed.
• Serve as a liaison with IT, Facilities, Mail Services, Security, and other BCH departments, while also supporting special events such as Annual Neurology Research Day and providing calendar/administrative support for the Associate Chief of Research.
• Coordinate end-to-end grant application development and submission by creating and managing timelines, liaising with subcontracting organizations, assembling, tracking receipt of and performing review of deliverables, and ensuring administrative, scientific, budgetary, and administrative components are completed on schedule.
• Partner with investigators and research administrators to assist with the development of materials needed for grant submissions.

Minimum Qualifications

Education:

• A Master's degree is preferred.

Experience:

• 5 years of related experience is required.
• Experience with research coordination of clinical trials and preparation of grant applications is preferred.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.