Sr. Practice Assistant

Brigham and Women's Hospital, Inc.; Boston (MA); On-site; USD 55,503,504 - 79,404,864; Full time

Job summary

Brigham and Women's Hospital, Inc. in Boston seeks an experienced administrative support professional to help ensure outpatient clinics and surgical services run smoothly across multiple locations in Boston and southern Massachusetts.

You will coordinate patient appointments, support providers with scheduling and documentation, manage communications between patients and clinical teams, process billing forms, and maintain Epic medical records.

Qualifications

• High School Diploma or equivalent required.
• Experience: 3–5 years office experience preferred.
• Strong technology and MS Office skills — Advanced Outlook, Word, Excel, PowerPoint.
• Ability to manage phone calls, communications, and document handling effectively.
• Excellent written and verbal communication; ability to edit and proofread documents.

Responsibilities

• Schedule and coordinate patient appointments across outpatient clinics and surgical services.
• Support providers with scheduling and documentation; manage communications between patients and clinical teams.
• Process patient billing forms and scan documents to the patient medical record (EPIC).
• Serve as Super User for scheduling, registration, and billing systems and assist others.
• Handle prior authorizations, prescriptions, test results, and routine inquiries as needed.

Skills

MS Office proficiency

Communication skills

Phone system management

Education

High School Diploma or equivalent

Tools

MS Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job SummaryThe Division of Breast Surgery at Brigham and Women’s Hospital (BWH) delivers comprehensive care for patients with a wide range of breast concerns, from benign conditions to breast cancer. In this administrative support role, you would help ensure that our busy outpatient clinics and surgical services run smoothly across multiple locations in Boston and southeastern Massachusetts.Your responsibilities would include coordinating patient appointments, supporting providers with scheduling and documentation, managing communication between patients and clinical teams, and helping maintain an organized, efficient workflow. You would play a key part in creating a positive, seamless experience for patients as they move through their care.SummaryPerforms administrative functions to support smooth and efficient clinical service and practice operations.Performs administrative duties related to patient visits including scheduling, check-in, check-out duties (performs all duties of the other levels at highest proficiency level).Make patient appointments and maintain appointment records.Assist callers with routine inquiries and triage matters appropriately.Process patient billing forms and scan documents to patient medical record (EPIC).Acts as "Super User" for scheduling, registration and billing systems. Provides assistance and training to others in these areas.May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results.Additional responsibilities as assigned.QualificationsEducationHigh School Diploma or Equivalent requiredCan this role accept experience in lieu of a degree?NoExperience3-5 years office experience requiredKnowledge, Skills and AbilitiesStrong technology and MS Office skills – Advanced Outlook, Word, Excel, PowerPoint.Knowledge of office operations and standards and understanding of office procedures, including filing, copying, scanning, printing, and faxing.Ability to use the phone system, manage more non-routine phone calls, and solve routine issues as appropriate.Communicating effectively in writing as appropriate for the needs of the audience and Talking to others to convey information effectively.Understanding written sentences and paragraphs in work-related documents, corresponding and communicating with others clearly and effectively (including composing/editing e-mails, memos, and letters), and taking complete and accurate messages.Managing one's own time and the time of others.Well-organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.Ability to proofread and edit written documents.Additional Job Details (if applicable)Remote TypeOnsiteWork Location45 Francis StreetScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$19.37 - $27.71/HourlyGrade4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.