Sr. Payroll Specialist

Forbes; Jersey City (NJ); Remote; USD 60,000 - 80,000; Full time

Job summary

Forbes is seeking a Senior Payroll Specialist who will assist with the processing of semi-monthly payrolls for over 500 employees, ensuring accuracy and compliance with regulations. The ideal candidate will have an undergraduate degree in finance or accounting and at least 2-4 years of payroll experience. Responsibilities include data management, problem-solving, and working collaboratively across departments. This position allows for potential remote work within specified states in the U.S.

Qualifications

• Minimum 2-4 years payroll experience required.
• Experience processing multi-state and/or international payroll preferred.
• Current knowledge of federal and state payroll regulations.

Responsibilities

• Process semi-monthly payrolls for over 500 employees.
• Ensure compliance with local, state, and federal payroll laws.
• Review and update 401(k) deferral changes in payroll system.

Skills

Problem-solving

Analytical skills

Excel

Education

Undergraduate degree in Finance, Accounting or related field

Tools

ADP Workforce Now

HRIS

Workday Adaptive

Job description

Forbes is an iconic global media brand that has symbolized success for over a century. Fueled by journalism that informs and inspires, Forbes spotlights the doers and doings shaping industries, achieving success and making an impact on the world. Forbes connects and convenes the most influential communities ranging from billionaires, business leaders and rising entrepreneurs to creators and innovators. The Forbes brand reaches more than 140 million people monthly worldwide through its trusted journalism, signature ForbesLive events and 42 licensed local editions in 68 countries.

Forbes is seeking a Senior Payroll Specialist who will assist in the monthly responsibilities of the payroll department. This role will report into the Payroll Director.

Responsibilities:

• Works closely with the Director of Payroll to ensure accurate operations of the payroll functions with minimal errors
• Ensure accurate processing of semi-monthly payrolls for over 500 regular, temporary & seasonal employees both domestic & international using ADP Workforce Now.
• Collect and process data in HRIS and Payroll systems, including new hires, terminations, employment changes (supervisor & job title changes, etc.), payroll and tax related data
• Process child support and garnishment orders
• Review timesheets and facilitate timecard approvals/processing
• Coordinate with employees, department managers, Human Resources, and Finance & Accounting staff to resolve payroll-related issues as they arise
• Review & update 401(k) deferral changes in payroll system
• Maintain compliance with company policies, and applicable local, state, and federal laws
• Continually enhance and update process documentation
• Assist year-end payroll reporting and preparation of W-2 forms
• Assist with various audits and provide information to auditors as needed
• Assist in updating data that feeds into the payroll forecast in Workday Adaptive.

The ideal candidate:

• Undergraduate degree in Finance, Accounting or related field
• Minimum of 2-4 years payroll experience required; experience processing multi-state and/or international payroll preferred
• Experience with ADP Workforce Now required
• Experience with union populations preferred
• Must be comfortable working in multiple systems pulling reports and entering data
• Current knowledge of federal and state regulations regarding payroll
• Proficiency in Excel: formulas, vlookups, pivot tables
• Must possess problem-solving and analytical skills, initiative, and the ability to organize, prioritize, and manage multiple deadlines
• Ability to handle confidential material and communicate with various levels of management

The annual base salary range for this role is $60,000 - $80,000.

Forbes has estimated the compensation range set forth above in good faith. The compensation range is what we believe we will offer, and ultimately pay, a successful candidate. In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company’s pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so. Should we make any such changes, this advertisement will be revised to reflect such revisions. We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes.

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#LI-REMOTE

Forbes aims to offer employees the flexibility they need in order to be successful. Some positions may require candidates to be based in a specific location for consideration while some roles may be fully remote (within the U.S.) if it aligns with the needs of the position. This position is only open to candidates residing in California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Maine, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Tennessee, Texas, & Washington. Due to business operations and compliance requirements, we are unable to consider applicants based outside these states at this time.

Forbes is an equal opportunity employer.

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