Sr. Paralegal

Exceptional Dental; Carlsbad (CA); On-site; USD 115,000 - 130,000; Full time

Benefits offered by this job

Full health, dental, vision insurance

401(k) with employer matching

Unlimited PTO

Job summary

Carlsmed is seeking a highly experienced Senior Paralegal to join its legal team. The role supports governance, compliance with healthcare regulations, and contract management in a fast-paced, regulated environment.

Responsibilities include board preparation, contract drafting/negotiation, legal research, and records management, with exposure to FDA/HIPAA frameworks and equity administration tools. A strong ABA-certified paralegal background is preferred.

Qualifications

• Bachelor's degree required.
• Paralegal certificate from an ABA-approved program strongly preferred.
• Certified Paralegal (CP) or Advanced Certified Paralegal (ACP) designation is a plus.
• Minimum 7+ years paralegal experience, with 3+ years in med tech/biotech/life sciences.

Responsibilities

• Assist in board and committee meeting preparation and maintain board minutes.
• Support compliance with federal/state healthcare regulations including HIPAA and AdvaMed guidelines.
• Manage contract system configuration, databases, and reporting; administer signing process.
• Draft, review, and negotiate NDAs, MSAs, and vendor agreements; liaison with leadership.
• Provide legal research, records management, and develop scalable internal processes.
• Support stock administration, IP matters, and various legal projects as needed.

Skills

Organizational skills

Project management

Communication skills

Discretion

Education

Bachelor's degree

Paralegal certificate (ABA-approved)

CP/ACP designation (plus)

Tools

CLM systems

Docusign

SharePoint

Job description

About Carlsmed

Our mission is to improve outcomes and decrease the cost of healthcare for spine surgery and beyond. The Carlsmed apervo® personalized surgery platform is designed to improve the standard of care for spine surgery one patient at a time.

Position Description

We are seeking a highly skilled and experienced Senior Paralegal to join our legal team. This individual will play a critical role in supporting our varied legal needs. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic, fast-paced, and highly regulated environment.

Responsibilities

Corporate Governance & Compliance

• Assist in board and committee meeting preparation, manage board portal and maintain board minutes.
• Support the Company’s compliance efforts with applicable federal and state healthcare regulations and industry guidelines, including the Anti-Kickback Statute, HIPAA and AdvaMed guidelines regarding interactions with healthcare professionals.
• Manage various state and federal compliance filings.
• Assist with the preparation of periodic SEC reports and Section 16 filings.
• Support the legal team in the preparation of the proxy statement and the execution of the annual stockholder meeting.

Contract Management

• Establish and manage the Company’s contract management system (assist with system configuration, build contract database, develop and generate a variety of contract reports, administer contract signature process).
• Support the Chief Legal Officer in the drafting, review, and negotiation of a variety of commercial contracts (e.g., NDAs, MSAs, vendor agreements).
• Serve as a liaison between legal, leadership, and business units for contract-related matters.

Operational and Administrative Support

• Assist finance department with various stock administration needs.
• Provide ad hoc support with respect to intellectual property matters as required.
• Conduct legal research on a variety of issues.
• Manage and maintain records, filings and other legal documentation.
• Develop and refine internal legal processes and workflows for efficiency and scalability.
• Support various legal projects and initiatives as needed.

Skills

• Excellent organizational, project management, writing, and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency with legal software tools (e.g., CLM systems, Docusign, SharePoint, etc.).

Qualifications

Education & Certification

• Bachelor’s degree required.
• Paralegal certificate from an ABA-approved program strongly preferred.
• Certified Paralegal (CP) or Advanced Certified Paralegal (ACP) designation is a plus.

Experience

• Minimum of 7+ years of experience as a paralegal, with at least 3+ years in a public med tech, biotech, or life sciences environment. Prior experience at a top-tier law firm is a plus.
• Substantial experience with contract management systems and board portals is a must. Experience with equity administration platforms is a plus.
• Understanding of FDA, HIPAA and other healthcare regulatory frameworks.

Equal Opportunity Employer

Carlsmed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Carlsmed is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.

Compensation

We are pleased to provide a competitive salary and benefits. Our benefits reflect our investment in the overall health and well-being of our employees and their families. including paying 100% of monthly healthcare, dental & vision insurance premiums, a 401(k) plan with employer matching and unlimited PTO. The expected pay range is: $115,000 to $130,000 annually. Compensation may vary based on related skills, experience, and relevant key attributes.