Sr. Management Analyst

NOVACES; United States; On-site; USD 120,000 - 210,000; Full time

Job summary

NOVACES is seeking a senior program management professional in the United States with an active Secret clearance and U.S. citizenship to lead complex defense-related programs.

The role focuses on planning, development, integration, and execution across major research and technology initiatives, coordinating with higher headquarters, and delivering clear senior-leader briefings. Key responsibilities include driving continuous process improvement, aligning operations with workflow strategies, and

Qualifications

• Minimum 20 years of program management experience in defense-related programs.
• Experience supporting a Project Office in daily operations and execution.
• Ability to prepare and present data to senior leaders in the DoD and Army.
• Experience coordinating staff actions and tracking milestones and briefing packages.

Responsibilities

• Lead continuous process improvement using a structured framework to support SPD's readiness.
• Improve operational efficiency by reviewing SOPs, workflows, and SLAs.
• Prepare business and functional requirements for new technology solutions.
• Coordinate data collection, system testing, and IT outcomes and data flows.
• Produce reports summarizing requirements, traceability, and user acceptance tests.
• Provide monthly updates on activities, progress, and improvements.
• Deliver executive summaries and recommendations at project conclusions.

Skills

Program management

Leadership

Data management

Stakeholder communication

Process improvement

Documentation

Education

Master's degree or higher

Tools

Word

PowerPoint

Excel

Project

Job description

Requirements

• Active Secret clearance Required
• U.S. Citizen
• Master's Degree or above
• PMI Professional in Business Analysis (PBA) Certification or Equivalent

Required Skills and Experience

• Minimum 20 years of program management experience, including supervisory leadership supporting the planning, development, integration, and execution of major research, engineering, and technology development programs for defense agencies with extensive and diverse requirements.
• Skilled in managing multiple tasks from higher headquarters.
• Skilled in managing program management activities and adding value in support of operations.
• Experience supporting a Project Office in daily operations and execution.
• Skilled in preparing and managing large volumes of information in Microsoft Word, PowerPoint, Excel, and Project.
• Skilled in preparing briefings and presenting data to senior leaders in the DoD and Army.
• Experienced in organizing and managing process improvement efforts.
• Skilled in file management and managing large amounts of data in a shared environment across an office.
• Knowledgeable in government contracting, budgeting, cost, and logistics.
• Coordinates staff actions across the organization to ensure unity of effort.
• Captures, tracks, disseminates, coordinates, and submits all responses to suspense actions from higher headquarters; tracks and monitors internal actions and directives; and tracks milestones, schedules, and major briefing packages to senior leaders, including Quarterly Program Reviews.
• Tracks personnel training and certifications in accordance with regulatory guidance and reports monthly status to the PdM/DPdM and higher headquarters.

Position Responsibilities

• Lead continuous process improvement using a structured framework that establishes performance baselines, assesses and adjusts performance, and sustains ongoing improvements, aligned with Baldrige criteria to support SPD's organizational readiness.
• Improve operational efficiency by reviewing and enhancing standard operating procedures, workflows, and service-level agreements.
• Support preparation for organizational examinations and assessments by documenting how operations and strategies align with workflow or functional creation, elimination, reduction, or enhancement.
• Facilitate sessions with workforce subject matter experts to gather input, generate improvement ideas, and prepare recommendations for leadership. Plan sessions with SPD leadership, develop agendas, and use engagement methods that drive productive outcomes.
• Document all meetings, gather attendee feedback, and finalize updates to procedures, policies, workflows, or process strategies based on validated inputs.
• Prepare business and functional requirements for new technology solutions that enhance operational capabilities.
• Coordinate data collection and system testing activities, including requirements traceability, user acceptance testing, and metrics report testing. Support IT outcomes such as designing databases, redesigning data flows, or improving data structure understanding.
• Evaluate organizational readiness for adopting and integrating new database or technology solutions, including process maturity, cultural impacts, IT capabilities, policy alignment, and security requirements.
• Produce reports summarizing collected requirements, traceability findings, and user acceptance test results.
• Identify project requirements, provide governance, and oversee continuous improvement initiatives. Activities include soliciting and selecting improvement ideas, aligning improvements with enterprise metrics, prioritizing opportunities, improving workflows, identifying risks and mitigations, and documenting the value of implemented improvements.
• Integrate contract requirements with program/project management activities and coordinate with Facilities Services Directorate (FSD), SPD capital planning, and WHS governance structures.
• Review and update processes and standard operating procedures annually to reflect evolving operations.
• Provide monthly updates on activities, process improvements, and program progress.
• Conduct research, analysis, and product development including reports, summaries, and policy memorandums related to manpower studies, organizational reviews, and restructuring efforts.
• Provide research and analytic support assessing organizational and management structures and potential alternatives for SPD entities.
• Deliver executive summaries, briefings, or case studies outlining recommendations and findings at the conclusion of research or analysis projects.