Sr. Lease Administrator

LJA Engineering; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Sr. Lease Administrator to handle lease documentation using ProLease software. This role involves critical date tracking, administration of commercial leases, and coordination between various departments to ensure compliance and efficiency. The ideal candidate will have at least 5 years of relevant experience and strong communication skills, contributing to the company's growth and success.

Qualifications

• Minimum of 5 years of previous experience with commercial leases.
• Knowledge of commercial real estate legal concepts and contracts.
• Proficient in Microsoft Office and detail-oriented.

Responsibilities

• Administer lease documents using ProLease software.
• Track critical lease-related dates and produce lease abstracts.
• Coordinate between departments and manage lease progress.

Skills

Attention to detail

Time management

Communication skills

Education

High school diploma or equivalent

Bachelor’s degree in real estate or accounting

Tools

ProLease software

Microsoft Office

Job description

Title: Sr. Lease Administrator

Division: Office Services

LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.

Summary: As part of the Corporate Office Services team, this role will be responsible for accurately administering lease documents for all LJA offices in ProLease software platform.

General Responsibilities:

• Enter and maintain leases in ProLease software, including all critical dates, lease options, rent and operating expense schedules.
• Track critical lease-related dates for renewals, expirations, rent reviews, options and other exclusive clauses.
• Produce, review and/or enter lease abstracts as new leases are signed or amended.
• Prepare and track billbacks to landlords.
• Assist with review of lease leases.
• Serve as primary coordinator to ensure leases are progressing between Real Estate department, legal, brokers and landlord representatives.
• Coordinate broker meetings and assist with real estate survey requests and reviews.
• Build and run reports as directed.
• Review all data, rent schedules, and square footage for accuracy.
• Assist with review and audit of CAM reconciliation annually and track to critical dates.
• Calculate monthly rent/operating expense and process rent payment report as needed.
• Contribute to team effort by providing information and helping others as needed.
• Handle account corrections with Accounts Payable.

Required Education:

High school diploma or equivalent required; Bachelor’s degree in real estate or accounting, preferred.

Required Experience:

• Minimum of 5 years previous experience with commercial leases and lease accounting.
• Knowledge of commercial real estate legal concepts and contracts.
• Advanced Microsoft Office skills.
• Excellent spelling and grammar, organized, able to set priorities and meet deadlines, able to multi-task.
• Carefully proofs own work.
• Teachable and willing to learn new systems and processes in an organization that is growing and changing.
• Detailed oriented and organized with effective communication skills and ability to take initiative within a dynamic department.
• Ability to conduct research and problem solve.
• Proven ability to meet demanding deadlines and multitask.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50% of the time.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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