Sr Lease Administrator

ATI Health; Downers Grove (IL); Hybrid; USD 58,362 - 84,260; Full time

Job summary

A healthcare organization in Downers Grove is seeking a Sr Lease Administrator to oversee lease processes and compliance. This role requires 5+ years of experience in commercial lease administration and involves managing third-party vendors. Strong communication skills and proficiency with lease administration software are essential. You will collaborate with various departments to ensure timely execution and compliance across the organization’s lease portfolio.

Qualifications

• 5+ years of experience in commercial lease administration.
• Direct experience managing third-party vendors.
• Paralegal certification or equivalent lease administration experience preferred.

Responsibilities

• Oversee the lease documentation process for new leases.
• Manage third-party brokers and contractors for lease projects.
• Execute compliance-related work such as amendments and side letters.
• Develop standardized lease reports.

Skills

Strong written and verbal communication skills

Proficiency with MS Office suite

Proficiency with lease administration software

Ability to prioritize and manage multiple tasks

Strong interpersonal skills

Education

Bachelor’s degree in real estate, finance, law, or related field

Tools

Lease Harbor

APEX

Job description

Overview

The Sr Lease Administrator plays a critical role in overseeing ATI’s lease information, ensuring compliance across the organization, and managing lease-related processes and documentation. This position collaborates with the Real Estate, Accounting, and Legal teams, as well as external brokers and legal partners, to facilitate lease execution and administration. This role requires independent execution of lease administration processes, strong cross‑functional communication, and diligent oversight of critical deliverables. This role offers the opportunity to be a key contributor to the Real Estate team, ensuring seamless lease administration and compliance across ATI’s expanding portfolio.

Responsibilities

Lease Management

• Oversees the lease documentation process for new leases and amendments, from LOI to final execution.
• Routinely synthesizes complex legal documentation issues and offers recommendations for key stakeholder approval.
• Leads research efforts to enforce lease and property rights for each ATI clinic, towards protecting and resolving lease disputes and any rights‑infringement.
• Manages 3rd party brokers, attorney, and contractors assigned to lease project work.
• Executes compliance‑related work, including but not limited to amendments, side letters, SNDAs, and other critical documents.
• Monitors critical dates on lease expirations, renewals, and other key dates to ensure timely execution.

Leasing System Administrator

• Subject‑matter expert on critical system (Lease Harbor) used across Real Estate and Accounting teams.
• Develops standardized and ad‑hoc lease reports.
• Manages leasing system SOX compliance.

CAM/Tax Review Process

• Executes and manages a structured third‑party CAM/Tax audit process to deliver against company savings per year targets.

Business License Renewals

• Manages the 3rd‑party business license partner to ensure timely application & renewals for all clinical locations.

Qualifications

Education

• Bachelor’s degree in real estate, finance, law, or a related business field required.

Experience

• 5+ years of experience in commercial lease administration within a real estate company or retail environment.
• Direct experience managing third‑party vendors.

Preferred

• Paralegal certification or equivalent lease administration experience.
• Exposure to real estate accounting or property management.

Knowledge Skills and Abilities

• Strong written and verbal communication skills.
• Proficiency with MS Office application suite (Outlook, Word, Excel, etc.).
• Proficiency with lease administration software (e.g., APEX).
• Deep understanding of lease language, abstraction, and compliance requirements.
• Ability to prioritize and manage multiple tasks with accuracy and urgency.
• Strong interpersonal skills and ability to build relationships across departments.
• Analytical mindset with the ability to interpret data and identify trends.

Virtual Employee?

Yes

Salary Range

$58,362 -- $84,260