Leasing Administrator

The Aspen Group; City of Syracuse (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Benefits package including PTO, health

Dental, vision, and 401(k) with match

Job summary

The Aspen Group is hiring a Lease Administrator I to support our lease administration team in East Syracuse, NY. This on-site role involves data entry, document abstraction, and routine reporting to ensure lease files are accurate and compliant.

Responsibilities include reviewing invoices, updating tenant information, and assisting with audits while maintaining organized physical and digital lease records. A bachelor’s degree is preferred and Excel/Word skills are required.

Qualifications

• 0–2 years of lease administration, real estate, or related experience.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and Word.
• Familiarity with lease management software is a plus.
• Bachelor’s degree in business, real estate, or related field preferred.

Responsibilities

• Abstract basic lease terms into the lease administration system (rent, term, options).
• Maintain lease files (physical and/or digital) in an organized manner.
• Enter and update tenant/vendor information into databases and trackers.
• Review invoices and confirm billing accuracy based on lease terms.
• Enter reconciliation expenses from third party vendor.
• Run standard reports and assist with audits.
• Respond to internal requests for lease information (e.g. Estoppels).
• Communicate with landlords, tenants, or internal teams regarding lease documentation.
• Ensure compliance with departmental SOPs.

Skills

Attention to detail

Organizational skills

Excel

Word

Lease management software

Education

Bachelor’s degree in business, real estate, or related field

Tools

Lease management software

Job description

The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members with close to 1,500 health and wellness offices across 50 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Chapter Aesthetic Studio, and Lovet. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.

As a reflection of our current needs and planned growth we are very pleased to offer a new opportunity to join our dedicated team as Lease Administrator.

The Lease Administrator I is responsible for the entry-level review, abstraction, and management of lease documents and related data. This position supports the lease administration team with data entry, reporting, and general administrative duties.

Key Responsibilities:

• Abstract basic lease terms into the lease administration system (e.g., rent, term, options).
• Maintain lease files (physical and/or digital) in an organized manner.
• Enter and update tenant/vendor information into databases and trackers.
• Review invoices and confirm billing accuracy based on lease terms.
• Enter reconciliation expenses from third party vendor.
• Run standard reports and assist with audits.
• Respond to internal requests for lease information (i.e. Estoppels)
• Communicate with landlords, tenants, or internal teams regarding lease documentation.
• Ensure compliance with departmental SOPs.

Qualifications:

• 0–2 years of lease administration, real estate, or related experience.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and Word.
• Familiarity with lease management software is a plus.
• Bachelor’s degree in business, real estate, or related field preferred.

Base Pay Range: $24.00 - $26.00 per hour

This position is based on-site in East Syracuse, NY.

A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match