Sr. HR Coordinator (SOM, Pediatric Human Resources)

Johns Hopkins University; Baltimore (MD); Hybrid; USD 47,000 - 83,000; Full time

Job summary

Johns Hopkins University in Baltimore, MD is seeking a Sr. HR Coordinator to be the primary contact for department and divisional personnel/payroll issues.

You will partner with departmental and central HR leaders to interpret policy and help establish practices within JHU guidelines. Key duties include developing job descriptions, posting requisitions, aiding interviews, onboarding, salary guidance, and annual performance reviews.

Responsibilities

• Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need.
• Submit requisition to JHU Jobs and ensure accurate posting after financial approval.
• May do preliminary candidate interviews and collaborate with Talent Acquisition and Compensation staff to facilitate the hiring process.
• Participate in creating/developing department/divisional orientations. May deliver training.
• Facilitate general human resources questions for the department and expand concerns or more complex inquiries for central support and resolution.
• Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity, in collaboration with the HR-Compensation team.
• Oversee the general onboarding process for new employees and work to ensure payroll system and new hire data accuracy.
• Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
• Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short Term Disability (STD Parental leave and Birth Recovery Leave). Will work with divisional administration, supervisors, and SOM and JHHSHR representatives on submission of paperwork related to this area.
• Support departmental review and approval process related to time off, E210 management, overtime payments, timely terminations and transaction processing and other payroll and leave related logistics
• Work with departmental HR, administrative and finance leaders to coordinate the annual performance review process. Use guidelines to determine annual increases and communicate changes to staff.
• Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance improvement challenges and all related employee management efforts
• Coordinate visa process for international faculty, fellows, and staff. Resolve visa and credentialing issues.
• Provide general HR guidance to managers and staff within the department or designated area of responsibility.
• Other duties as assigned.
• Enter and update data in HR systems (e.g., SAP, Workday) with a high degree of accuracy.
• Provide guidance to staff on HR policies and procedures related to scope of employment transactions, leave administration, etc.
• Ensure that all staff HR transactions are processed within established SLAs, while monitoring performance against SLAs and take corrective action when service levels are not met.

Job description

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

School of Medicine, Pediatrics is seeking a Sr. HR Coordinator who will serve as the primary point of contact for department/divisional personnel/payroll issues. The Sr. HR Coordinator partners with departmental and central HR leaders to interpret HR policy and procedures and works with senior management to establish departmental/divisional practice within JHU guidelines.

Specific Duties & Responsibilities

• Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Submit position requests through the required divisional review and approval workflow.
• Upon financial approval, submit requisition to JHU Jobs and ensure accurate posting.
• May do preliminary candidate interviews and collaborate with Talent Acquisition and Compensation staff to facilitate the hiring process.
• Participate in creating/developing department/divisional orientations. May deliver training.
• Facilitate general human resources questions for the department and expand concerns or more complex inquiries for central support and resolution.
• Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity, in collaboration with the HR-Compensation team.
• Oversee the general onboarding process for new employees and work to ensure payroll system and new hire data accuracy.
• Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
• Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short Term Disability (STD Parental leave and Birth Recovery Leave). Will work with divisional administration, supervisors, and SOM and JHHSHR representatives on submission of paperwork related to this area.
• Support departmental review and approval process related to time off, E210 management, overtime payments, timely terminations and transaction processing and other payroll and leave related logistics
• Work with departmental HR, administrative and finance leaders to coordinate the annual performance review process. Use guidelines to determine annual increases and communicate changes to staff.
• Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance improvement challenges and all related employee management efforts
• Coordinate visa process for international faculty, fellows, and staff. Resolve visa and credentialing issues.
• Provide general HR guidance to managers and staff within the department or designated area of responsibility.
• Other duties as assigned.

In addition to the duties described above

• Enter and update data in HR systems (e.g., SAP, Workday) with a high degree of accuracy.
• Provide guidance to staff on HR policies and procedures related to scope of employment transactions, leave administration, etc.
• Ensure that all staff HR transactions are processed within established SLAs, while monitoring performance against SLAs and take corrective action when service levels are not met.

Classified Title: Sr. HR Coordinator Role/Level/Range: ATP/03/PB Starting Salary Range: $47,350 - $82,820 Annually ($63,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F 8:30a - 5p FLSA Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Ped Human Resources Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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